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Find Meeting Times
Find shared meeting times across calendars and time zones
Use this Agent instantly or customize it - no programming needed
- meeting requestmeeting request
Your chat request names the week, meeting length, required colleagues, and organizer.
- calendar availabilitycalendar availability
Your colleagues' calendars show their current busy times for the requested week.
- meeting settingsmeeting settings
Your setup links each colleague to a calendar and sets local hours, time zones, and option count.
Your team chat supplies meeting requests and carries replies with proposed times.
Your attendee calendar shows current busy times for every required colleague during the requested week.
- clarification replyclarification reply
You get a chat reply asking for the missing week, length, or required person.
- calendar issue replycalendar issue reply
Your chat reply names the colleague whose availability could not be checked.
- no-opening replyno-opening reply
Your chat reply says no shared time fits and asks whether you can widen the dates or hours.
- meeting optionsmeeting options
You get a few dated times in your time zone that fit everyone's calendar and local hours.
This Agent reads your meeting request in team chat. It checks required colleagues' calendars against their chosen local hours. Then it replies with shared options in your time zone.
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SlackUsed as:
- Team chat
Slack supplies meeting requests and carries replies with proposed times.
Google CalendarUsed as:
- Attendee calendar
Google Calendar shows current busy times for every required colleague during the requested week.
Microsoft OutlookUsed as:
- Attendee calendar
Microsoft Outlook shows current busy times for every required colleague during the requested week.
ClickUpUsed as:
- Team chat
ClickUp supplies meeting requests and carries replies with proposed times.
ZoomUsed as:
- Team chat
Zoom supplies meeting requests and carries replies with proposed times.
- Attendee calendar
Zoom shows current busy times for every required colleague during the requested week.
Google ChatUsed as:
- Team chat
Google Chat supplies meeting requests and carries replies with proposed times.
ChatworkUsed as:
- Team chat
Chatwork supplies meeting requests and carries replies with proposed times.
Microsoft ExchangeUsed as:
- Attendee calendar
Microsoft Exchange shows current busy times for every required colleague during the requested week.
Made for your industry
Find Meeting Times is made for businesses in these industries.
- Software
Find meeting times for product teams spread across time zones.
Show all Agents for the Software industry - IT Services
Find shared openings for service teams working across time zones.
Show all Agents for the IT Services industry - Consulting
Find shared meeting times for consultants working across client regions.
Show all Agents for the Consulting industry
Made for your role
Find Meeting Times is made for people in these roles.
- Project Coordinator
Find shared times for project meetings across time zones.
Show all Agents for the Project Coordinator role - Administrative Assistant
Compare colleagues' calendars to suggest workable meeting times.
Show all Agents for the Administrative Assistant role - Project Manager
Find times the project team can attend within local hours.
Show all Agents for the Project Manager role - Scheduling Coordinator
Find shared openings that respect each attendee's local hours.
Show all Agents for the Scheduling Coordinator role - Executive Assistant
Find times that fit leaders and colleagues across time zones.
Show all Agents for the Executive Assistant role - Team Coordinator
Offer meeting options for teammates in different time zones.
Show all Agents for the Team Coordinator role - Chief of Staff
Find times for leadership meetings across time zones.
Show all Agents for the Chief of Staff role
Made for your department
Find Meeting Times is made for people in these departments.
- Project Management
Find meeting times for project teams working across regions.
Show all Agents for the Project Management department - Administration
Find times that work across colleagues' calendars and time zones.
Show all Agents for the Administration department - Scheduling
Suggest shared openings within every attendee's local hours.
Show all Agents for the Scheduling department - Executive Office
Find options for leadership meetings across time zones.
Show all Agents for the Executive Office department
How Find Meeting Times works
4 steps, in order, on every run.
-
Read the Meeting RequestRead the requested week, meeting length, and required people from your chat message. Ask for missing details before checking calendars.
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Check Attendee CalendarsCheck current free/busy times for every required person. Tell you whose availability cannot be checked before suggesting any times.
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Find Shared Local-Hour OpeningsFind shared openings that fit the meeting length. Keep times within each person's chosen local meeting hours.
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Reply With Meeting OptionsReply in the request chat with a few dated options in the organizer's time zone. Explain when no suitable opening exists.
How to Get Started
Connect the tools you already use, such as Slack, Google Calendar or Microsoft Outlook.
8 tools
- Connect the designated meeting-request chat and allow replies in that chat.
- Grant free/busy access to the required people's calendars and map each person's chat identity to a calendar ID.
- Record each participant's time zone and acceptable local meeting hours, the organizer's time zone, and how many options to return.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Find Meeting Times:
You grant free/busy access to the required people's calendars. You also match each person's chat identity to a calendar.
Yes. You choose each person's time zone and acceptable local hours. The Agent excludes options outside those hours.
The Agent replies in the same chat that no suitable opening fits the requested week. You can widen the dates or acceptable hours.
No. You receive options based on openings at the time of the check. You choose and book a time separately.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.