Sign in Start free
  • AI-Agent
  • Ready to Run

Find Meeting Times

Find shared calendar openings during everyone's local working hours

Use this Agent instantly or customize it - no programming needed

Find meeting times across time zones
Reads
  • Meeting request
    Meeting request

    Your request names the dates, required attendees, locations, and any meeting length.

  • Default meeting length
    Default meeting length

    Your default meeting length applies when you leave the length out of your request.

  • Calendar availability
    Calendar availability

    Your attendees' calendars show free, busy, and tentative time across the requested dates.

  • Working hours and time zones
    Working hours and time zones

    Your attendees' working hours and time zones define when each person can meet locally.

Chat app
Chat app

Your chat app receives your meeting request and shows the reply in the same chat.
Chat app
Attendee calendar
Attendee calendar

Your attendee calendar shows each attendee's availability, working hours, and time zone.
Is the request missing a clear date range, attendee email, or usable location?YesNo
Ask for the missing details in the chat
Writes
  • Request for missing details
    Request for missing details

    Your chat shows which date, email address, or location you need to clarify.

Is any attendee's calendar or working hours unavailable?YesNo
Name the attendee whose schedule you cannot check
Writes
  • Calendar access issue
    Calendar access issue

    Your chat names the attendee whose calendar or working hours could not be read.

Does an attendee's location conflict with their calendar time zone?YesNo
Ask which time zone to use
Writes
  • Time zone question
    Time zone question

    Your chat asks which time zone to use when a location and calendar disagree.

Are there no shared openings within everyone's working hours?YesNo
Report no match and suggest a wider range or shorter meeting
Writes
  • No matching times
    No matching times

    Your chat explains that no shared time fits and suggests a wider range or shorter meeting.

Reply with shared times in each attendee's local time zone
Writes
  • Meeting options
    Meeting options

    Your chat lists shared openings with each attendee's local time and time zone.

This Agent reads your meeting request in chat. It checks attendees' calendars and local working hours. It replies with shared openings in everyone's local time.

Modify Agent

Customize this Agent to fit your needs using natural language.

Start Agent for Free

Enter your email address and we will send you a secure link to continue.

Slack
Used as:
Show all Agents working with Slack
Microsoft Outlook
Used as:
Show all Agents working with Microsoft Outlook
ClickUp
Used as:
Show all Agents working with ClickUp
Zoom
Used as:
Show all Agents working with Zoom
Google Chat
Used as:
Show all Agents working with Google Chat
Chatwork
Used as:
Show all Agents working with Chatwork
Microsoft Exchange
Used as:
Show all Agents working with Microsoft Exchange

Made for your industry

Find Meeting Times is made for businesses in these industries.

Made for your role

Find Meeting Times is made for people in these roles.

Made for your department

Find Meeting Times is made for people in these departments.

How Find Meeting Times works

4 steps, in order, on every run.

  1. Read the meeting requestRead your chat message for the date range and attendee emails. Note their locations and use your default meeting length when needed.
  2. Check attendee availabilityCheck every required attendee's calendar and local working hours. Treat tentative time as busy.
  3. Find shared openingsMatch free periods within everyone's working day to the meeting length. Account for time zone changes and label each person's local time.
  4. Reply with meeting optionsSend a short list of shared times in the request chat. Explain when no common opening fits.

How to Get Started

Connect your tools

Connect the tools you already use, such as Slack, Microsoft Outlook or ClickUp.

7 tools
Set your rules
  • Connect the meeting request chat and designate the chat in which organizers ask for time zone meeting plans.
  • Grant read access to the free/busy schedules and working hours of the colleagues whose calendars may be checked.
  • Set a default meeting length for requests that do not specify one and a maximum number of times to return.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Find Meeting Times:

What do I need to set up first?

Connect your meeting request chat and grant access to attendees' calendars and working hours. Choose a default meeting length and how many options to return.

What if an attendee's calendar cannot be read?

You'll see which attendee needs attention in the chat. The Agent won't present unverified times as shared openings.

What if my request lacks details or time zones disagree?

You'll get a question in the chat for a missing date, email, or usable location. If a location conflicts with calendar hours, you choose which time zone to use.

Does this Agent book the meeting?

No. You get times to propose in the chat; the Agent does not reserve a calendar slot.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.