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Find International Meeting Times

Check shared calendars and suggest fair times in every office

Use this Agent instantly or customize it - no programming needed

Find fair meeting times across offices
Reads
  • Meeting request
    Meeting request

    Your teammate names the proposed dates and participants in the chat, with a duration if needed.

  • Office schedules
    Office schedules

    You choose each office's calendar, time zone, working days, and local work hours.

  • Meeting preferences
    Meeting preferences

    You set the default meeting length, time increment, and number of options to suggest.

  • Calendar availability
    Calendar availability

    Your calendars show current busy periods across the dates your teammate proposed.

Team chat
Team chat

Your team chat receives meeting requests and carries replies in the same conversation.
Team chat
Shared calendar
Shared calendar

Your shared calendar shows current free and busy times for each participating office or attendee.
Shared calendar
Does the request lack dates, participants, or a usable duration?YesNo
Ask for the missing meeting details in the chat.
Writes
  • Clarifying question
    Clarifying question

    Your teammate gets a question in the original chat when the request lacks details needed to search.

Is an office unknown or a required calendar unavailable?YesNo
Explain which office or calendar prevents a verified answer.
Writes
  • Office or calendar gap
    Office or calendar gap

    Your teammate learns which office or calendar stops the Agent from confirming shared availability.

Do the proposed dates lack a shared opening within work hours?YesNo
Report no shared opening and ask for wider dates or adjusted hours.
Writes
  • No shared opening
    No shared opening

    Your teammate learns that no full meeting fits and can offer wider dates or adjusted hours.

Rank fair openings and reply with each office's local time.
Writes
  • Meeting options
    Meeting options

    Your teammate gets fair shared openings with each office's local date and time in the original chat.

This Agent responds to meeting requests across offices in your team chat. It checks current calendar openings and local work hours for the proposed dates. It replies with fair options showing every office's local time.

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Slack
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Google Calendar
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Microsoft Outlook
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ClickUp
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Zoom
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Google Chat
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Chatwork
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Microsoft Exchange
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Made for your industry

Find International Meeting Times is made for businesses in these industries.

Made for your role

Find International Meeting Times is made for people in these roles.

Made for your department

Find International Meeting Times is made for people in these departments.

How Find International Meeting Times works

5 steps, in order, on every run.

  1. Read the meeting requestRead the proposed dates and offices from the chat. Use your default meeting length when the requester gives none. Ask for missing details when needed.
  2. Check shared calendar openingsCheck current openings for the requested calendars and dates. Explain any access gap without calling unverified times shared openings.
  3. Compare local working hoursMatch free windows to the work hours you set for each office. Apply each time zone's daylight saving rules for the proposed dates.
  4. Rank fair meeting timesFavor openings near the middle of every office's workday. Ask for wider dates or adjusted hours if no complete window fits.
  5. Reply in the meeting chatShow the best options with each office's local date and time. Note that availability may change before booking.

How to Get Started

Connect your tools

Connect the tools you already use, such as Slack, Google Calendar or Microsoft Outlook.

8 tools
Set your rules
  • Choose the team chat where colleagues ask for international meeting times and authorize replies there.
  • List each participating office or attendee, its shared calendar ID, and its named time zone such as America/Los_Angeles or Europe/London.
  • Set each office's local working days and hours, the default meeting length, the time increment, and how many options to return.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Find International Meeting Times:

How does this meeting planner handle time zones?

You choose a named time zone for each office. The Agent uses that zone's rules for the proposed dates, including daylight saving changes.

Can I choose which meeting times are reasonable?

Yes. You set each office's working days and hours. You also choose the default meeting length, time increment, and number of options.

What if an office's calendar cannot be read?

You get a reply explaining the gap in the same chat. The Agent does not present unverified times as shared openings.

Does the Agent book the meeting?

No. You receive suggested times in the request chat, and your team decides which one to book.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.