- AI-Agent
- Ready to Run
Send Purchase Orders
Email final order PDFs to supplier contacts and keep sent copies
Use this Agent instantly or customize it - no programming needed
- Scheduled checkScheduled check
Your workday schedule starts a purchase order review every hour.
- Purchase programsPurchase programs
Your selected purchase programs determine which orders need supplier delivery.
- Purchase ordersPurchase orders
Your newly issued orders provide their order numbers and current approval status.
- Supplier email addressesSupplier email addresses
Your supplier contact addresses tell the Agent where to send each order.
- Purchase order PDFsPurchase order PDFs
Your final purchase order PDFs contain the approved orders suppliers need.
- Approved email wordingApproved email wording
Your approved wording supplies the message that accompanies each order.
- Internal copy recipientInternal copy recipient
Your chosen internal recipient receives a copy when you set one.
- Delivery historyDelivery history
Your delivery history identifies order IDs with a supplier email already sent.
Your purchase order tool provides issued orders, supplier email addresses, and final PDFs.
- Order for procurement reviewOrder for procurement review
Your procurement team can address an order missing a supplier email address or final PDF.
- Supplier emailSupplier email
Your supplier receives an email with the order number and approved PDF.
- Sent email copySent email copy
Your procurement team can find a copy of the email sent with the approved PDF.
Your email tool sends each approved PDF to its supplier and keeps the sent email.
This Agent checks for new approved purchase orders on workdays. It skips orders already sent or missing a supplier email or final PDF. It emails the PDF with the order number and keeps a sent copy.
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GmailUsed as:
- Email tool
Gmail sends each approved PDF to its supplier and keeps the sent email.
Microsoft OutlookUsed as:
- Email tool
Microsoft Outlook sends each approved PDF to its supplier and keeps the sent email.
AirtableUsed as:
- Purchase order tool
Airtable provides issued orders, supplier email addresses, and final PDFs.
ZoomUsed as:
- Email tool
Zoom sends each approved PDF to its supplier and keeps the sent email.
BrevoUsed as:
- Email tool
Brevo sends each approved PDF to its supplier and keeps the sent email.
CloseUsed as:
- Email tool
Close sends each approved PDF to its supplier and keeps the sent email.
Microsoft SharePointUsed as:
- Purchase order tool
Microsoft SharePoint provides issued orders, supplier email addresses, and final PDFs.
Microsoft Office 365Used as:
- Email tool
Microsoft Office 365 sends each approved PDF to its supplier and keeps the sent email.
kvCOREUsed as:
- Email tool
kvCORE sends each approved PDF to its supplier and keeps the sent email.
SendGridUsed as:
- Email tool
SendGrid sends each approved PDF to its supplier and keeps the sent email.
Zoho MailUsed as:
- Email tool
Zoho Mail sends each approved PDF to its supplier and keeps the sent email.
PodioUsed as:
- Email tool
Podio sends each approved PDF to its supplier and keeps the sent email.
Campaign MonitorUsed as:
- Email tool
Campaign Monitor sends each approved PDF to its supplier and keeps the sent email.
GetResponseUsed as:
- Email tool
GetResponse sends each approved PDF to its supplier and keeps the sent email.
MailgunUsed as:
- Email tool
Mailgun sends each approved PDF to its supplier and keeps the sent email.
MailjetUsed as:
- Email tool
Mailjet sends each approved PDF to its supplier and keeps the sent email.
PipefyUsed as:
- Purchase order tool
Pipefy provides issued orders, supplier email addresses, and final PDFs.
FrontUsed as:
- Email tool
Front sends each approved PDF to its supplier and keeps the sent email.
SuperchatUsed as:
- Email tool
Superchat sends each approved PDF to its supplier and keeps the sent email.
ActiveCampaign PostmarkUsed as:
- Email tool
ActiveCampaign Postmark sends each approved PDF to its supplier and keeps the sent email.
Mailchimp TransactionalUsed as:
- Email tool
Mailchimp Transactional sends each approved PDF to its supplier and keeps the sent email.
Microsoft ExchangeUsed as:
- Email tool
Microsoft Exchange sends each approved PDF to its supplier and keeps the sent email.
KintoneUsed as:
- Purchase order tool
Kintone provides issued orders, supplier email addresses, and final PDFs.
Made for your industry
Send Purchase Orders is made for businesses in these industries.
- Retail
Send approved merchandise orders to vendors with the final PDF.
Show all Agents for the Retail industry - Consumer Packaged Goods
Send approved ingredient and packaging orders to suppliers.
Show all Agents for the Consumer Packaged Goods industry - Construction
Send approved material orders to suppliers with the final PDF.
Show all Agents for the Construction industry - Manufacturing
Send approved orders for parts and materials to suppliers.
Show all Agents for the Manufacturing industry - Wholesale Distribution
Send approved inventory orders to suppliers with the final PDF.
Show all Agents for the Wholesale Distribution industry - Government
Send approved agency purchase orders to suppliers with the final PDF.
Show all Agents for the Government industry - Healthcare
Send approved medical supply orders to vendors with the final PDF.
Show all Agents for the Healthcare industry - Hospitality
Send approved food and supply orders to vendors with the final PDF.
Show all Agents for the Hospitality industry
Made for your role
Send Purchase Orders is made for people in these roles.
- Procurement Specialist
Email final purchase order PDFs to suppliers after approval.
Show all Agents for the Procurement Specialist role - Procurement Manager
Send approved purchase orders to suppliers and keep a sent copy.
Show all Agents for the Procurement Manager role - Buyer
Send approved orders to vendors with the order number and PDF.
Show all Agents for the Buyer role
How Send Purchase Orders works
4 steps, in order, on every run.
-
Find Orders Ready to SendCheck for newly issued, approved orders in the purchase programs you choose. Gather the final PDFs and supplier contacts.
-
Prevent Repeat SendsSkip orders with a sent message already tied to their order ID. Recheck status before delivery and skip changed or voided orders.
-
Check Supplier DetailsConfirm the supplier email and final PDF. Flag missing details for your procurement team instead of filling them in.
-
Email the Approved OrderSend the final PDF to the supplier contact with its order number. Keep a copy of the sent message for procurement.
How to Get Started
Connect the tools you already use, such as Gmail, Microsoft Outlook or Airtable.
24 tools
- Choose which purchase programs require supplier delivery.
- Set the approved email wording and any internal copy recipient.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Send Purchase Orders:
You choose the purchase programs for supplier delivery. The Agent sends newly issued, approved orders when the supplier email and final PDF are present.
You set the email wording and any internal copy recipient during setup. The Agent includes the order number and attaches the final PDF.
Your procurement team gets the order flagged for follow-up. The Agent does not guess at an address or attachment.
The Agent checks every hour on workdays. You choose which purchase programs require supplier delivery.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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