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Open Countersignature Tasks
Create procurement follow-ups for overdue internal signatures
Use this Agent instantly or customize it - no programming needed
- Review dateReview date
Your afternoon schedule supplies the local date for checking signature deadlines.
- Signing statusSigning status
Your agreement shows whether the supplier signed and the internal signature remains open.
- Agreement form answersAgreement form answers
Your first form identifies the agreement, its target date, and its procurement owner.
- Open follow-up tasksOpen follow-up tasks
Your signing workspace shows which agreements already have an open owner follow-up.
Agreement workflow shows signing steps and earlier form answers, then assigns a follow-up step to the owner.
- Countersignature follow-up tasksCountersignature follow-up tasks
Your procurement owner gets an assigned form step linked to the supplier agreement.
This Agent starts on your workday afternoon schedule. It checks supplier-signed agreements for overdue internal signatures. It opens a follow-up task for the procurement owner in your signing workspace.
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monday.comUsed as:
- Agreement workflow
monday.com shows signing steps and earlier form answers, then assigns a follow-up step to the owner.
PodioUsed as:
- Agreement workflow
Podio shows signing steps and earlier form answers, then assigns a follow-up step to the owner.
Made for your industry
Open Countersignature Tasks is made for businesses in these industries.
- Retail
Assign follow-ups for late internal signatures on merchandise agreements.
Show all Agents for the Retail industry - Consumer Packaged Goods
Assign follow-ups for late internal signatures on ingredient supply agreements.
Show all Agents for the Consumer Packaged Goods industry - Construction
Assign follow-ups for late internal signatures on materials supply agreements.
Show all Agents for the Construction industry - Wholesale Distribution
Assign follow-ups for late internal signatures on inventory supply agreements.
Show all Agents for the Wholesale Distribution industry - Manufacturing
Assign follow-ups for late internal signatures on production supply agreements.
Show all Agents for the Manufacturing industry - Healthcare
Assign follow-ups for late internal signatures on medical supply agreements.
Show all Agents for the Healthcare industry - Government
Assign follow-ups for late agency signatures on supplier agreements.
Show all Agents for the Government industry
Made for your role
Open Countersignature Tasks is made for people in these roles.
- Procurement Specialist
Open follow-up tasks for late internal signatures on your supplier agreements.
Show all Agents for the Procurement Specialist role - Procurement Manager
Put late internal supplier signatures on procurement owners' task lists.
Show all Agents for the Procurement Manager role - Buyer
Open a follow-up task when your supplier agreement awaits an overdue signature.
Show all Agents for the Buyer role - Contract Manager
Assign follow-ups for supplier agreements stalled at internal countersigning.
Show all Agents for the Contract Manager role
Made for your department
Open Countersignature Tasks is made for people in these departments.
- Procurement
Assign owners tasks to chase overdue internal signatures on supplier agreements.
Show all Agents for the Procurement department - Contract Management
Open follow-up tasks for supplier agreements stalled at internal signing.
Show all Agents for the Contract Management department
How Open Countersignature Tasks works
3 steps, in order, on every run.
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Review Open Signing WorkflowsRead supplier agreement workflows and their current signing steps. Find the target date and procurement owner in the first form.
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Find Late Internal SignaturesKeep agreements the supplier signed when the internal step remains open past your target date. Skip completed or canceled workflows.
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Open Owner Follow-Up TasksSkip agreements with an existing open follow-up. Submit a linked follow-up form to create the owner's assigned workspace task.
How to Get Started
Connect the tools you already use, such as monday.com or Podio.
2 tools
- Put supplier name, target signature date, and procurement owner email on the first form step of the agreement workflow; require the supplier sign step before the internal sign step.
- Create a follow-up workflow whose first form records the agreement and whose second form step is assigned to the owner email from that first form.
- Give the Agent permission to see prior form submissions and signing step status in the workspace.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Open Countersignature Tasks:
You choose a target date and procurement owner on the agreement's first form. Set supplier signing before internal signing. Configure the follow-up workflow to assign its second step to that owner.
Your owner won't get another open follow-up task for the same agreement. The Agent also skips completed or canceled signing workflows.
Your team reviews that agreement manually. The Agent leaves it without a task when the owner email or target date is missing.
You grant access to earlier form answers and signing step status. The Agent uses those details to identify overdue internal steps and their procurement owners.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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