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File Received Agreements
File completed agreements sent by suppliers in their folders
Use this Agent instantly or customize it - no programming needed
- Completed received envelopesCompleted received envelopes
Your inbox provides completed envelopes from outside senders, including any available agreements and completion certificates.
- Supplier folder mapSupplier folder map
Your supplier list tells the Agent which folder belongs to each supplier.
- Agreement matching cluesAgreement matching clues
Your approved sender domains or title patterns help identify supplier agreements.
Your electronic signature tool lets the Agent inspect received envelopes and file complete packets in supplier folders.
- Envelopes missing signing proofEnvelopes missing signing proof
These envelope IDs show which packets lack a signed agreement or completion certificate.
- Envelopes needing supplier reviewEnvelopes needing supplier review
These envelope IDs need your supplier decision before the Agent can file them.
- Filed supplier agreementsFiled supplier agreements
These envelope IDs show which supplier folder now holds each signed packet and certificate.
This Agent scans your recipient inbox each business morning for completed supplier agreements. It matches clear packets to suppliers and moves them into your chosen folders. You get the IDs of packets that need review.
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monday.comUsed as:
- Electronic signature tool
monday.com lets the Agent inspect received envelopes and file complete packets in supplier folders.
ZoomUsed as:
- Electronic signature tool
Zoom lets the Agent inspect received envelopes and file complete packets in supplier folders.
Made for your industry
File Received Agreements is made for businesses in these industries.
- Retail
File signed merchandise supplier agreements in the right folder.
Show all Agents for the Retail industry - Wholesale Distribution
File signed stock supplier agreements in the right supplier folder.
Show all Agents for the Wholesale Distribution industry - Manufacturing
File completed parts supplier agreements by supplier name.
Show all Agents for the Manufacturing industry
Made for your role
File Received Agreements is made for people in these roles.
- Procurement Specialist
File supplier-sent agreements where you can find their signed terms.
Show all Agents for the Procurement Specialist role - Contract Administrator
File signed supplier contracts in the correct supplier folder.
Show all Agents for the Contract Administrator role - Supplier Onboarding Specialist
File completed supplier agreements in each supplier's folder.
Show all Agents for the Supplier Onboarding Specialist role
Made for your department
File Received Agreements is made for people in these departments.
- Procurement
File signed supplier agreements under the right supplier name.
Show all Agents for the Procurement department - Legal
File executed supplier contracts with their signing certificates.
Show all Agents for the Legal department - Document Control
Keep each signed supplier packet and certificate in its supplier folder.
Show all Agents for the Document Control department
How File Received Agreements works
3 steps, in order, on every run.
-
Find completed incoming agreementsRead completed envelopes in your recipient inbox and check the signed document and certificate. Report packets missing either item by envelope ID.
-
Match agreements to suppliersCompare the sender and agreement text with your supplier list. Leave unrelated or uncertain packets in the inbox for review.
-
File matched supplier packetsMove completed packets with a clear supplier match into that supplier's folder. Keep the signed agreement and certificate together.
How to Get Started
Connect the tools you already use, such as monday.com or Zoom.
2 tools
- Choose the recipient inbox and supplier folders to scan.
- Provide the supplier-name list and accepted sender domains or agreement title patterns.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the File Received Agreements:
You choose the folders and provide a supplier list. You can also provide accepted sender domains or agreement title patterns.
Your procurement coordinator reviews it after the scan. You get the envelope ID, and the packet stays in the inbox for a supplier decision.
You get the envelope ID for review. The packet stays in your inbox so your team can check what is missing.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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