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Archive Meeting Recordings
Save finished recordings and link them from searchable meeting notes
Use this Agent instantly or customize it - no programming needed
- New meeting recordingNew meeting recording
Your finished recording arrives in the intake folder with a filename and file details.
- Recording filename conventionRecording filename convention
Your filename convention supplies the meeting details that appear in the note.
- Archive folderArchive folder
Your chosen archive folder holds the copy your team can open from the meeting note.
- Meeting notes folderMeeting notes folder
Your chosen notes folder holds a searchable text note for each recording.
- Failure notices folderFailure notices folder
Your chosen notices folder keeps the reason a recording needs attention.
- Archive owner's emailArchive owner's email
Your archive owner's email identifies who receives a notice when filing fails.
- Failure noticeFailure notice
Your notice names the filing problem and links to the original recording.
- Archived recordingArchived recording
Your archive copy has a file link that points to the saved recording.
- Meeting noteMeeting note
Your searchable note names the meeting and links to its archived recording.
- Failure noticeFailure notice
Your notice names the filing problem and links to the original recording.
This Agent waits for a finished recording in your intake folder. It checks the file and meeting details, then copies it into your archive. It writes a linked meeting note or alerts the owner if filing fails.
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monday.comUsed as:
- Shared file service
monday.com stores recordings, meeting notes, and failure notices in folders your team chooses.
ZoomUsed as:
- Shared file service
Zoom stores recordings, meeting notes, and failure notices in folders your team chooses.
Made for your industry
Archive Meeting Recordings is made for businesses in these industries.
- Consulting
Archive client meeting recordings with searchable session details.
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Made for your role
Archive Meeting Recordings is made for people in these roles.
- Project Coordinator
File project meeting recordings so the team can find them.
Show all Agents for the Project Coordinator role - Administrative Assistant
File meeting recordings with searchable notes for the team.
Show all Agents for the Administrative Assistant role - Executive Assistant
Keep leadership meeting recordings linked to meeting details.
Show all Agents for the Executive Assistant role - Document Controller
Verify archive copies and link them from meeting notes.
Show all Agents for the Document Controller role - Operations Coordinator
Archive team recordings and flag files that need attention.
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Made for your department
Archive Meeting Recordings is made for people in these departments.
- Project Management
Keep project meeting recordings accessible to delivery teams.
Show all Agents for the Project Management department - Administration
File meeting recordings with searchable details for the office.
Show all Agents for the Administration department - Operations
Track archived meeting recordings and surface filing failures.
Show all Agents for the Operations department - Document Control
Verify recording copies and link them from meeting notes.
Show all Agents for the Document Control department
How Archive Meeting Recordings works
4 steps, in order, on every run.
-
Check the RecordingCheck the recording type and size, then read meeting details from your filename format. Find any existing copy or note for this file.
-
Save an Archive CopyCopy the recording to your chosen archive folder if no copy exists. Verify the saved file and its link before moving on.
-
Write the Meeting NoteCreate a searchable text note with meeting details and the archived recording link. Reuse any note already tied to the source file.
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Alert the Owner When Filing FailsWrite a failure note with the source file and exact problem. Share that note with your chosen owner and request an email notification.
How to Get Started
Connect the tools you already use, such as monday.com or Zoom.
2 tools
- Choose an intake folder, a separate archive folder, a meeting-notes folder, and a failure-notices folder that the Agent can read or write as needed.
- Set a recording filename convention containing the meeting ID, topic, host, and meeting time; have the existing recording export place finished MP4 or M4A files in the intake folder.
- Provide the meeting archive owner's email address and allow the Agent to share failure notices with that person using a notification email.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Archive Meeting Recordings:
No. Your existing recording export puts finished files in the intake folder. This Agent files them and writes a note using details from your filename.
You choose a filename format that includes the meeting ID, topic, host, and time. The Agent uses those details to name the meeting in its note.
Your archive keeps the verified copy, and your chosen owner gets a failure notice. A later run reuses that copy instead of making another.
The failure note stays in your chosen failure-notices folder if sharing fails. The run fails so someone can follow up.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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