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Verify Email Addresses
Check campaign contacts and separate usable addresses from held ones
Use this Agent instantly or customize it - no programming needed
- Ready campaign batchReady campaign batch
You mark an imported batch Ready when its contacts are ready for review.
- Imported contactsImported contacts
Your batch provides each contact's email address and row ID.
- Send-list ruleSend-list rule
You choose to send only to valid addresses without catch-all risk.
- Email verification resultsEmail verification results
Each checked address has a validation status, detailed reason, and catch-all flag.
Your campaign contact list starts each run and keeps your contacts' send or hold decisions.
Your email checker returns a status, reason, and catch-all flag for each distinct address.
- Send listSend list
Your Send list shows one eligible contact row per address in the completed batch.
- Held contactsHeld contacts
Your Held back view explains missing, repeated, invalid, catch-all, and inconclusive addresses.
- Batch statusBatch status
Your batch shows Complete after every contact has a decision.
This Agent waits for your imported batch to reach Ready, then checks distinct addresses. Duplicate and uncertain contacts go on hold. Your Send list and Held back views show the results.
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ZoomUsed as:
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Zoom starts each run and keeps your contacts' send or hold decisions.
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Zoom returns a status, reason, and catch-all flag for each distinct address.
Microsoft Office 365Used as:
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Microsoft Office 365 returns a status, reason, and catch-all flag for each distinct address.
SendGridUsed as:
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SendGrid returns a status, reason, and catch-all flag for each distinct address.
Made for your industry
Verify Email Addresses is made for businesses in these industries.
- Advertising and Marketing
Clean client campaign lists and explain each contact held back.
Show all Agents for the Advertising and Marketing industry - Retail
Keep duplicate and risky addresses out of shopper promotion lists.
Show all Agents for the Retail industry - Professional Associations
Check member outreach lists and flag addresses that need review.
Show all Agents for the Professional Associations industry - Nonprofit Organizations
Check donor campaign lists and explain which contacts need review.
Show all Agents for the Nonprofit Organizations industry - Political Organizations
Screen supporter lists before campaign emails and flag held contacts.
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Made for your role
Verify Email Addresses is made for people in these roles.
- Campaign Manager
Review the campaign send list with every held contact explained.
Show all Agents for the Campaign Manager role - Campaign Coordinator
Turn imported campaign contacts into a reviewed send list.
Show all Agents for the Campaign Coordinator role - Marketing Operations Coordinator
Remove duplicate contacts and record each verification decision.
Show all Agents for the Marketing Operations Coordinator role - Marketing Coordinator
Separate usable campaign addresses from contacts needing review.
Show all Agents for the Marketing Coordinator role - Marketing Manager
See which imported contacts qualify for a campaign send list.
Show all Agents for the Marketing Manager role - Email Marketing Specialist
Check campaign addresses and show why contacts are held from sends.
Show all Agents for the Email Marketing Specialist role - Outreach Coordinator
Keep repeated or uncertain addresses out of outreach sends.
Show all Agents for the Outreach Coordinator role - Demand Generation Manager
Screen imported lead lists before campaign email outreach.
Show all Agents for the Demand Generation Manager role - Fundraiser
Check donor email lists and explain each contact held back.
Show all Agents for the Fundraiser role
Made for your department
Verify Email Addresses is made for people in these departments.
- Marketing
Check imported campaign contacts before they enter the send list.
Show all Agents for the Marketing department - Communications
Keep uncertain addresses out of campaign emails and show why.
Show all Agents for the Communications department - Membership
Check member email lists before outreach and flag duplicates.
Show all Agents for the Membership department - Outreach
Separate usable addresses from held contacts in outreach lists.
Show all Agents for the Outreach department - Fundraising
Clean donor campaign lists and explain each contact held back.
Show all Agents for the Fundraising department
How Verify Email Addresses works
5 steps, in order, on every run.
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Read the Ready batchRead the contacts linked to your Ready batch. Capture each row's email address.
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Find blank and repeated addressesTrim spaces and ignore letter case when comparing addresses. Hold blanks and repeated rows, keeping the first row eligible.
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Verify distinct addressesCheck each distinct, nonblank address with your email checker. Read its status, reason, and catch-all flag.
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Decide who stays on the send listMark valid addresses without a catch-all flag Send. Hold every other result with its reason, including checks that fail.
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Update both campaign viewsWrite decisions and hold reasons to contact rows. Record the check date and complete the batch after updating every row.
How to Get Started
Connect the tools you already use, such as Microsoft Outlook, Zoom or Microsoft Office 365.
4 tools
- Create a campaign batch table and a contact table with each imported contact linked to one batch, plus fields for email address, decision, reason, and check date.
- Create a Ready status for batches and filtered Send list and Held back views for contacts; set the trigger to fire when a batch first becomes Ready.
- Connect an email verification service and choose the rule that only a valid address without a catch-all risk flag goes on the send list.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Verify Email Addresses:
You set the send rule during setup. Only valid addresses without a catch-all flag reach your Send list.
Your Held back view shows unknown results, timeouts, and failed checks with reasons. You can review them before sending.
The batch stays incomplete, and you see which row needs another try. Retry that row before treating the list as finished.
No. Your Send list is a shortlist based on address quality. You decide permission to contact each person elsewhere.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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