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Share Team Meeting Links
Post meeting links in the chosen team channel and message organizers
Use this Agent instantly or customize it - no programming needed
- Meeting sharing settings
- Scheduled check time
- Upcoming team meetings
- Earlier channel announcements
- Channel choice request
- Team channel post
- Channel post failure report
- Organizer direct message
- Direct message failure report
This Agent checks your shared calendar at the interval you choose. It posts unannounced meetings with joining links in your mapped team channel. It sends organizers links to those posts.
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Microsoft OutlookUsed as:
- Shared meeting calendar
Microsoft Outlook provides meetings and channel posts, and lets the Agent message organizers.
ZoomUsed as:
- Shared meeting calendar
Zoom provides meetings and channel posts, and lets the Agent message organizers.
ChatworkUsed as:
- Shared meeting calendar
Chatwork provides meetings and channel posts, and lets the Agent message organizers.
Made for your industry
Share Team Meeting Links is made for businesses in these industries.
- Advertising and Marketing
Post campaign team meeting links in the channel used for planning.
Show all Agents for the Advertising and Marketing industry - Software
Post product team meeting links where teammates plan their work.
Show all Agents for the Software industry - IT Services
Put service team meeting links in the assigned team channel.
Show all Agents for the IT Services industry - Consulting
Share engagement team meeting links in their usual channel.
Show all Agents for the Consulting industry
Made for your role
Share Team Meeting Links is made for people in these roles.
- Project Coordinator
Post project team meeting links where the team coordinates work.
Show all Agents for the Project Coordinator role - Administrative Assistant
Put shared calendar meeting details in the team's channel.
Show all Agents for the Administrative Assistant role - Scheduling Coordinator
Share upcoming team meeting links in the mapped channel.
Show all Agents for the Scheduling Coordinator role - Team Coordinator
Post team meeting links in the right channel and message organizers.
Show all Agents for the Team Coordinator role
Made for your department
Share Team Meeting Links is made for people in these departments.
- Project Management
Put project meeting links where delivery teams plan their work.
Show all Agents for the Project Management department - Administration
Post shared calendar meetings in the right team channel.
Show all Agents for the Administration department - Scheduling
Share team meeting links in their assigned channel.
Show all Agents for the Scheduling department
How Share Team Meeting Links works
4 steps, in order, on every run.
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Find upcoming meetingsRead your shared calendar within the look-ahead period you choose. Keep meetings with a joining link, title, time, and organizer.
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Check for existing postsCheck the mapped channel for earlier meeting announcements. Skip meetings whose link, title, and time already appear.
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Post meeting detailsPost the meeting title and joining link in the mapped channel. Add start and end times in your chosen time zone.
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Message the organizerMessage the organizer with the channel name and a link to the post. Report a failed message for follow-up while keeping the post.
How to Get Started
Connect the tools you already use, such as Microsoft Outlook, Zoom or Chatwork.
3 tools
- Choose the shared team calendar and map it to the team channel where its meetings should be announced.
- Set the calendar check interval, the look-ahead period, and the time zone used in channel posts.
- Connect a team account that can read the shared calendar and channel messages, post to the mapped channel, and send direct messages to organizers.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Share Team Meeting Links:
You map the shared calendar to a team channel during setup. If no channel is mapped, the calendar owner must choose one before the Agent can post.
The Agent checks earlier channel announcements for the meeting link, title, and time. It skips meetings whose details already appear.
The Agent skips meetings without a joining link or clear title. Your calendar needs both for an announcement.
If a channel post fails, the Agent reports it for retry without messaging the organizer. If the direct message fails, the post stays up for follow-up.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.