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Create Work Email
Create new hire accounts and report mailbox setup issues
Use this Agent instantly or customize it - no programming needed
- New hire requestNew hire request
Your request confirms the hire is ready and gives their approved identity and team.
- Email account rulesEmail account rules
Your setup defines who may request accounts and how addresses and mailboxes are assigned.
- Existing accountsExisting accounts
Your directory shows accounts tied to the employee ID or proposed address, including aliases.
Your work account directory finds existing users, creates new accounts, and shows mailbox setup status.
- Account setup issueAccount setup issue
You see the exact request, collision, creation, or mailbox issue that needs action.
- Work email resultWork email result
You receive the account address and whether a newly created mailbox is ready.
- Account setup issueAccount setup issue
You see the exact request, collision, creation, or mailbox issue that needs action.
- Work email resultWork email result
You receive the account address and whether a newly created mailbox is ready.
- Account setup issueAccount setup issue
You see the exact request, collision, creation, or mailbox issue that needs action.
This Agent starts when you submit a hire ready for onboarding. It checks the employee ID and address before creating an account. You get the address and mailbox status, or a specific issue to resolve.
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Made for your industry
Create Work Email is made for businesses in these industries.
- Software
Create work email accounts for new product team hires.
Show all Agents for the Software industry - IT Services
Set up email accounts for staff joining client teams.
Show all Agents for the IT Services industry - Consulting
Create work email accounts for consultants joining projects.
Show all Agents for the Consulting industry - Financial Services
Create employee email accounts and flag address conflicts.
Show all Agents for the Financial Services industry - Healthcare
Create work email accounts for new care team employees.
Show all Agents for the Healthcare industry - Government
Create agency email accounts for approved new hires.
Show all Agents for the Government industry - Education
Set up work email for incoming faculty and staff.
Show all Agents for the Education industry - Management Consulting
Set up work email for consultants starting client work.
Show all Agents for the Management Consulting industry
Made for your role
Create Work Email is made for people in these roles.
- People Operations Manager
Set up email accounts from approved onboarding details.
Show all Agents for the People Operations Manager role - Department Manager
Return a new hire's email address or a clear setup issue.
Show all Agents for the Department Manager role - Onboarding Coordinator
Confirm whether a new hire's work email is ready.
Show all Agents for the Onboarding Coordinator role - IT Administrator
Create new hire accounts and check mailbox readiness.
Show all Agents for the IT Administrator role - IT Support Specialist
Verify the new hire's mailbox after account creation.
Show all Agents for the IT Support Specialist role - Identity and Access Management Analyst
Catch duplicate identities before creating an account.
Show all Agents for the Identity and Access Management Analyst role
Made for your department
Create Work Email is made for people in these departments.
- Human Resources
Set up work email accounts for hires ready to onboard.
Show all Agents for the Human Resources department - Information Technology
Create staff accounts and check their mailbox status.
Show all Agents for the Information Technology department - Information Security
Check for duplicate accounts before granting email access.
Show all Agents for the Information Security department
How Create Work Email works
6 steps, in order, on every run.
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Check the hire requestCheck the manager and hire details against your setup. Ask for missing details before creating an account.
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Choose an email addressApply your address rule to the hire's name. Use your team mapping to choose where the account belongs.
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Check for existing accountsSearch by employee ID and proposed address, including aliases. Return an existing account or flag an address collision.
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Create the accountCreate the account with the approved name, employee ID, and team placement. Require a password change at first sign-in.
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Verify the mailboxRead the new account to confirm its address and mailbox status. Flag licensing or setup issues when the mailbox is not ready.
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Report the resultReturn the address and mailbox status in the manager's request. Explain any duplicate, collision, or creation issue.
How to Get Started
Connect the tools you already use, such as Microsoft Outlook, Zoom or Microsoft Office 365.
5 tools
- Connect an administrator account with permission to search and create work email users.
- Set the approved email domain, address naming rule, and team-to-organizational-unit mapping.
- Set the allowed hiring managers and require an employee ID, approved first and last name, team, and manager address in each request.
- Configure the destination organizational units to assign the needed mail license automatically and define the separate secure handoff for a new hire's sign-in credentials.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Create Work Email:
Choose your domain, address rule, team placement, and allowed managers. Set up mail licensing and a separate secure credential handoff.
You get the existing address when the employee ID matches. If someone else owns the proposed address, the manager resolves that collision.
You get the address and mailbox status after creation. If licensing or setup is pending, the manager gets the specific issue.
You choose a separate secure handoff for sign-in credentials. The new hire must change the temporary password at first sign-in.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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