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Check Email Addresses
Check contact emails, fix clear domain typos, and flag duplicates
Use this Agent instantly or customize it - no programming needed
- Ready contactReady contact
Your ready contact holds a name, typed email, and any card or call note.
- Existing contact addressesExisting contact addresses
Your existing contacts provide addresses to compare before anyone uses the new entry.
- Domain correction ruleDomain correction rule
Your rule permits only verified domain corrections that keep the mailbox name.
- Email validity resultsEmail validity results
The validity results tell you why an address failed and flag possible typos.
Your contact list holds ready contacts, comparison addresses, and review results.
Your email checker checks each address and suggests possible typos for review.
- Email check statusEmail check status
Your contact shows Usable, Duplicate, Invalid, or Needs confirmation for outreach decisions.
- Review reasonReview reason
Your coordinator sees the finding or question to confirm against the card or call notes.
- Checked email addressChecked email address
Your contact shows the validated address, or keeps the typed address for review.
- Email check statusEmail check status
Your contact shows Usable, Duplicate, Invalid, or Needs confirmation for outreach decisions.
- Review reasonReview reason
Your coordinator sees the finding or question to confirm against the card or call notes.
- Checked email addressChecked email address
Your contact shows the validated address, or keeps the typed address for review.
- Email check statusEmail check status
Your contact shows Usable, Duplicate, Invalid, or Needs confirmation for outreach decisions.
- Review reasonReview reason
Your coordinator sees the finding or question to confirm against the card or call notes.
- Checked email addressChecked email address
Your contact shows the validated address, or keeps the typed address for review.
- Email check statusEmail check status
Your contact shows Usable, Duplicate, Invalid, or Needs confirmation for outreach decisions.
- Review reasonReview reason
Your coordinator sees the finding or question to confirm against the card or call notes.
- Checked email addressChecked email address
Your contact shows the validated address, or keeps the typed address for review.
- Email check statusEmail check status
Your contact shows Usable, Duplicate, Invalid, or Needs confirmation for outreach decisions.
- Review reasonReview reason
Your coordinator sees the finding or question to confirm against the card or call notes.
This Agent starts when staff mark a contact ready and checks its email. It rechecks a suggested domain fix when only the domain changes. It compares existing contacts, then shows you a checked address, status, and reason.
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Made for your industry
Check Email Addresses is made for businesses in these industries.
- Staffing and Recruiting
Check candidate and client emails before recruiting follow-ups.
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Check retailer contact emails before sales follow-ups.
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Check prospective client emails before advisor follow-ups.
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Check buyer and seller emails before Agents follow up.
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Check prospective client emails before insurance outreach.
Show all Agents for the Insurance industry - Nonprofit Organizations
Check donor emails before fundraising outreach.
Show all Agents for the Nonprofit Organizations industry - Political Organizations
Check supporter emails before campaign outreach.
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Made for your role
Check Email Addresses is made for people in these roles.
- Sales Operations Specialist
Mark corrected or duplicate contact emails for review.
Show all Agents for the Sales Operations Specialist role - Recruiting Coordinator
Check candidate emails before recruiter follow-up.
Show all Agents for the Recruiting Coordinator role - Lead Generation Specialist
Verify prospect emails before passing leads to sales.
Show all Agents for the Lead Generation Specialist role - Sales Coordinator
Check new contact emails before sales follow-ups.
Show all Agents for the Sales Coordinator role - Email Marketing Specialist
Flag invalid and duplicate emails before campaign outreach.
Show all Agents for the Email Marketing Specialist role - Outreach Coordinator
Flag uncertain or repeated emails in outreach lists.
Show all Agents for the Outreach Coordinator role - Data Entry Clerk
Flag mistyped emails on newly entered contacts.
Show all Agents for the Data Entry Clerk role
Made for your department
Check Email Addresses is made for people in these departments.
- Marketing
Flag invalid contact emails before campaign use.
Show all Agents for the Marketing department - Sales
Check prospect emails before sales representatives reach out.
Show all Agents for the Sales department - Sales Operations
Flag email typos and duplicate contacts for sales review.
Show all Agents for the Sales Operations department - Recruiting
Check candidate emails before recruiting outreach.
Show all Agents for the Recruiting department - Business Development
Verify new prospect emails before first contact.
Show all Agents for the Business Development department - Outreach
Check contact emails before outreach teams follow up.
Show all Agents for the Outreach department - Fundraising
Validate donor emails before fundraising follow-up.
Show all Agents for the Fundraising department - Data Operations
Mark doubtful or duplicate contact emails for review.
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How Check Email Addresses works
5 steps, in order, on every run.
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Read the ready contactRead the typed email after staff mark the contact ready. Keep the original entry and any card or call note for review.
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Check the entered emailCheck the typed address with the email checker. Record its validity result, reason, and any suggested spelling.
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Recheck a clear domain typoRecheck a suggested domain spelling when the mailbox name stays the same. Use it only if the second check says valid.
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Compare existing contactsCompare the checked address with other contacts. Flag a match as Duplicate for the coordinator to review.
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Show the result on the contactWrite the checked address beside the original. Show a status and reason for outreach or coordinator review.
How to Get Started
Connect the tools you already use, such as Microsoft Outlook, Zoom or Microsoft Office 365.
4 tools
- Create a contact list with name, entered email address, checked email address, source note, check status, and review reason fields.
- Have staff mark a contact Ready to check only after finishing the name and email address; set the status choices to Ready to check, Usable, Needs confirmation, Invalid, and Duplicate.
- Connect an email checking account and give the Agent access to read and update the contact list.
- Set the correction rule to accept only an email checker's suggested domain spelling when the part before @ is unchanged and the suggested address itself checks as valid.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Check Email Addresses:
Yes, within the domain-only rule you set up. The mailbox name must stay unchanged, and the suggested address must pass a second check.
No. A valid result supports your outreach review. Only the recipient can confirm that the address belongs to the intended person.
Your coordinator sees a Duplicate status and a pointer to the other contact. Both entries stay in your list for a person to review.
You see Needs confirmation for catch-all, unknown, or checking errors. Your coordinator can check the business card or call notes.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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