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Send AI Usage Reports

Update the AI usage chart and email monthly costs

Use this Agent instantly or customize it - no programming needed

Price ready usage and send the monthly report
Reads
  • Daily token counts
    Daily token counts

    Your ready rows give each day's date and input and output tokens by model.

  • Approved model rates
    Approved model rates

    Your rate card gives each model's input and output prices, currency, and effective dates.

  • Report history
    Report history

    Your report ledger shows which source revision was last sent for the month.

  • Reporting settings
    Reporting settings

    You choose the reporting time zone and rounding rule for monthly costs.

  • Stakeholder addresses
    Stakeholder addresses

    You choose who receives the monthly usage email.

Spreadsheet app
Spreadsheet app

Your spreadsheet app holds ready usage rows, the daily chart, and the report history.
Spreadsheet app
Document app
Document app

Your document app holds approved model prices and the dates they take effect.
Document app
Does a ready day have a missing date, invalid count, or duplicate date?YesNo
Email the reporting owner the rows to correct
Writes
  • Correction request
    Correction request

    Your reporting owner receives the exact usage rows or rate entries that need attention.

Email app
Email app

Your email app sends stakeholders the report or asks the reporting owner to fix an issue.
Email app
Is an approved rate missing or priced in another currency?YesNo
Email the reporting owner the rate issue to fix
Writes
  • Correction request
    Correction request

    Your reporting owner receives the exact usage rows or rate entries that need attention.

Has this source revision already been sent?YesNo
Skip the unchanged report
Update daily costs and chart, email stakeholders, and log delivery
Writes
  • Daily usage costs
    Daily usage costs

    Your results tab shows daily token totals and approved-rate costs by model.

  • Daily usage chart
    Daily usage chart

    Your chart shows tokens processed each day in the reported month.

  • Stakeholder summary
    Stakeholder summary

    Your stakeholders receive dated monthly token and cost totals with a chart link.

  • Report ledger entry
    Report ledger entry

    Your ledger records the reported month, source revision, send date, and delivery result.

This Agent waits for you to mark a day's token counts ready. It checks your rate card and updates monthly costs and the daily chart. Stakeholders receive a dated email with totals and a chart link.

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Made for your industry

Send AI Usage Reports is made for businesses in these industries.

Made for your role

Send AI Usage Reports is made for people in these roles.

Made for your department

Send AI Usage Reports is made for people in these departments.

How Send AI Usage Reports works

4 steps, in order, on every run.

  1. Read Ready DaysRead every Ready row for the calendar month and check the last report. Skip the run when the usage has not changed.
  2. Price Token UsageMatch each model's input and output counts to your dated rates. Calculate daily costs and month-to-date totals.
  3. Update the AI Usage ChartWrite daily token and cost results to your shared worksheet. Refresh the chart of tokens processed by day.
  4. Send the Monthly ReportEmail stakeholders the dated monthly totals, model costs, and chart link. Record the send date and result in your worksheet.

How to Get Started

Connect your tools

Connect the tools you already use, such as Google Sheets, Gmail or Microsoft Outlook.

30 tools
Set your rules
  • Choose the shared worksheet, its daily usage tab, and a Ready column. Each row has one date and separate input and output token counts for every tracked model; mark Ready only after that day's counts are complete.
  • Choose the approved rate card and keep each model's input and output price per million tokens, currency, and effective dates current.
  • Choose a results tab and daily chart in the same worksheet, plus a report ledger with period, source revision, email date, and send status.
  • Set the reporting time zone, calendar-month periods, currency rounding rule, reporting owner, and stakeholder email addresses.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Send AI Usage Reports:

What do I need to set up?

Choose your shared worksheet, rate card, results chart, and stakeholder addresses. Set your reporting time zone and rounding rule.

What happens if counts or rates are missing?

Your reporting owner gets an email naming the rows or rate entries to fix. The Agent leaves that month's costs unsent while the issue remains.

Can I correct a day after a report goes out?

Yes. Update the day's Ready row. The Agent recalculates the month and sends a new report when the usage changes.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.