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Flag Possible Purchase Duplicates

Compare purchase requests with earlier sheet rows and flag likely repeats

Use this Agent instantly or customize it - no programming needed

Check new purchase requests for duplicates
Reads
  • Purchase response notice
    Purchase response notice

    Your form sends a notice when purchase responses arrive, prompting the Agent to fetch them.

  • New purchase requests
    New purchase requests

    Your new requests provide the supplier, purpose, amount, requester, and response ID.

  • Earlier purchase requests
    Earlier purchase requests

    Your earlier review rows give the Agent requests to compare within your chosen lookback period.

  • Duplicate criteria
    Duplicate criteria

    You choose the lookback period and what makes two requests a likely duplicate.

Purchase form
Purchase form

Your purchase form alerts the Agent to new requests and provides their details for comparison.
Purchase form
Purchase review sheet
Purchase review sheet

Your purchase review sheet holds earlier requests and receives a review row for each new request.
Purchase review sheet
Does this response already have a review row?YesNo
Skip this response.
Is the supplier, amount, or purpose missing?YesNo
Append a Needs review row naming the missing field.
Writes
  • Purchase review row
    Purchase review row

    Your sheet gets each request's details, its finding, and any earlier response that might match.

Does an earlier request look like a duplicate?YesNo
Append a possible duplicate row with the earlier response ID.
Writes
  • Purchase review row
    Purchase review row

    Your sheet gets each request's details, its finding, and any earlier response that might match.

Append a clear review row.
Writes
  • Purchase review row
    Purchase review row

    Your sheet gets each request's details, its finding, and any earlier response that might match.

This Agent waits for purchase form responses, then compares them with earlier sheet requests. It adds a review row with any likely match for you to assess.

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Made for your industry

Flag Possible Purchase Duplicates is made for businesses in these industries.

Made for your role

Flag Possible Purchase Duplicates is made for people in these roles.

Made for your department

Flag Possible Purchase Duplicates is made for people in these departments.

How Flag Possible Purchase Duplicates works

4 steps, in order, on every run.

  1. Fetch New Purchase RequestsFetch new responses from your purchase form after a submission notice. Read the request details for comparison.
  2. Compare With Earlier RequestsRead earlier requests in your review sheet within your chosen lookback period. Compare their details with each new request.
  3. Flag Likely MatchesFlag likely repeats using your chosen criteria. Mark requests with missing details for review.
  4. Add Review RowsAdd a row for every new request, naming any earlier match. Skip responses already in the sheet to avoid repeat rows.

How to Get Started

Connect your tools

Connect the tools you already use, such as Google Sheets, Google Forms or Typeform.

24 tools
Set your rules
  • Connect the purchase form response watch and grant access to retrieve responses.
  • Set the review sheet with columns for response ID, supplier, purpose, amount, requester, and duplicate result.
  • Choose the lookback period and what counts as a likely duplicate; seed the sheet with earlier requests to compare.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Flag Possible Purchase Duplicates:

How do you decide what counts as a duplicate?

You choose the lookback period and what makes two requests a likely match. Your buyer decides whether a flagged pair describes the same purchase.

What happens when a request is missing details?

Your review sheet marks the request Needs review and names the missing field. Your buyer can inspect it before deciding.

Do I need earlier requests in the sheet?

Yes. Add earlier requests to your review sheet so the Agent has something to compare. Set columns for the request details and duplicate result.

What if the same form response arrives twice?

The Agent skips a response that already has a review row, so the same response does not create another row.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.

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