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Draft Job Offer Letters

Create role-specific drafts for this week's approved hires

Use this Agent instantly or customize it - no programming needed

Prepare this week's offer letter drafts
Reads
  • offer week
    offer week

    Your scheduled Monday identifies which week's approved hires need letters.

  • approved hire rows
    approved hire rows

    Your rows show each candidate's approved terms, role, and any earlier draft link.

  • role template mapping
    role template mapping

    Your role codes point to the approved template and required terms for each role.

  • approved role templates
    approved role templates

    Your approved templates provide the wording for each role's offer letter.

Hiring spreadsheet
Hiring spreadsheet

Your hiring spreadsheet holds approved hires, candidate draft links, and weekly results.
Hiring spreadsheet
Offer letter workspace
Offer letter workspace

Your offer letter workspace holds approved role templates and separate unsent drafts for candidates.
Are there no approved hires this week?YesNo
Write a zero-draft weekly summary
Writes
  • weekly summary
    weekly summary

    Your weekly results show draft counts and row numbers needing correction, even in empty weeks.

Are all approved hires already drafted or missing details?YesNo
Note blocked rows and summarize the week
Writes
  • review notes
    review notes

    Your blocked rows show missing terms, unmapped roles, or document errors to resolve.

  • weekly summary
    weekly summary

    Your weekly results show draft counts and row numbers needing correction, even in empty weeks.

Create eligible drafts, record links and problems, and summarize the week
Writes
  • offer letter drafts
    offer letter drafts

    Each complete new hire gets a separate unsent letter from the approved role template.

  • candidate draft links
  • review notes
    review notes

    Your blocked rows show missing terms, unmapped roles, or document errors to resolve.

  • weekly summary
    weekly summary

    Your weekly results show draft counts and row numbers needing correction, even in empty weeks.

This Agent runs each Monday and checks that week's approved hires and required terms. It drafts complete offers from your chosen role templates. You get draft links and missing-term notes in your spreadsheet.

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Google Sheets
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Airtable
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monday.com
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Microsoft Excel
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PandaDoc
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Microsoft Office 365
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Smartsheet
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Kintone
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Made for your industry

Draft Job Offer Letters is made for businesses in these industries.

Made for your role

Draft Job Offer Letters is made for people in these roles.

Made for your department

Draft Job Offer Letters is made for people in these departments.

How Draft Job Offer Letters works

4 steps, in order, on every run.

  1. Find This Week's Approved HiresRead the hiring spreadsheet for approved offers scheduled this week. Include any existing draft links.
  2. Check Terms and TemplatesMatch each role to your chosen template and required terms. Keep existing drafts and flag missing details or unmapped roles.
  3. Draft Individual Offer LettersCreate an unsent letter for each complete hire without a draft link. Use only that hire's approved terms.
  4. Record Drafts and Open QuestionsAdd confirmed draft links to candidate rows. Note blocked rows and write a weekly summary, even when there are no hires.

How to Get Started

Connect your tools

Connect the tools you already use, such as Google Sheets, Airtable or monday.com.

8 tools
Set your rules
  • Choose Monday's run time and the hiring spreadsheet tabs for approved hires and weekly results.
  • Map each role code in the hiring spreadsheet to an approved offer letter template and its required fields.
  • Set the spreadsheet columns for offer week, approval status, candidate name, candidate email, role code, approved job terms, draft link, and review note.
  • Give the Agent access to those spreadsheet tabs and templates, and define how a saved draft link is recognized so reruns do not make duplicate letters.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Draft Job Offer Letters:

Will this send offer letters to candidates?

No. You review the unsent drafts and decide when to send them.

What happens when a hire is missing offer details?

You see the exact missing fields beside the candidate and in the weekly summary. You can confirm the terms before drafting that letter.

Can I use different offer templates for different roles?

Yes. You map each role code to an approved template and choose its required fields during setup.

Will another run create duplicate letters?

Rows with a draft link keep their existing letter. You choose how the Agent recognizes saved links during setup.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.

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