Sign in Start free
  • AI-Agent
  • Ready to Run

Send Release Notes

Email release contacts a linked summary of completed issues

Use this Agent instantly or customize it - no programming needed

Email stakeholders about a released version
Reads
  • Released version
    Released version

    Your release notice identifies the project and version; its current status confirms whether the note should go out.

  • Version issues
    Version issues

    Your completed issues supply the changes and issue keys; unfinished or unclear issues become gaps for the owner.

  • Stakeholder contacts
    Stakeholder contacts

    Your chosen release group supplies the current recipients and shows which contacts lack usable addresses.

  • Release note settings
    Release note settings

    You choose the projects, issue link site, owner address, subject, tone, length, and internal-only exclusions.

  • Sent notes
    Sent notes

    Your Sent Items show whether this project and version already have a note and preserve its exact copy.

Issue tracker
Issue tracker

Your issue tracker reports released versions and provides the completed issues behind each note.
Issue tracker
Contact manager
Contact manager

Your contact manager provides the current release group and its members' email addresses.
Contact manager
Work email tool
Work email tool

Your work email tool finds earlier notes, sends new ones, and keeps the exact sent copy.
Work email tool
Is the version unreleased or outside your chosen projects?YesNo
Tell the owner why this version was skipped
Writes
  • Hold notice
    Hold notice

    You receive the version and a specific reason the stakeholder note was skipped or delivery remains unconfirmed.

Are completed issues or usable stakeholder addresses missing?YesNo
Hold the note and tell the owner what needs fixing
Writes
  • Hold notice
    Hold notice

    You receive the version and a specific reason the stakeholder note was skipped or delivery remains unconfirmed.

Does Sent Items already contain this version's note?YesNo
Give the owner the sent copy and remaining gaps
Writes
  • Owner copy
    Owner copy

    You receive the stakeholder email and can find its exact sent copy in Sent Items.

  • Owner follow-up
    Owner follow-up

    You receive a separate note about omitted issues or contacts, or confirmation that nothing needs follow-up.

Send the linked note, confirm its copy, and brief the owner
Writes
  • Stakeholder release note
    Stakeholder release note

    Your stakeholders receive a short email about completed work, with links to its underlying issues.

  • Owner copy
    Owner copy

    You receive the stakeholder email and can find its exact sent copy in Sent Items.

  • Owner follow-up
    Owner follow-up

    You receive a separate note about omitted issues or contacts, or confirmation that nothing needs follow-up.

  • Hold notice
    Hold notice

    You receive the version and a specific reason the stakeholder note was skipped or delivery remains unconfirmed.

This Agent waits for a release version in your issue tracker. It checks completed issues, contacts, and earlier sends. It emails a linked note and tells the owner about any gaps.

Modify Agent

Customize this Agent to fit your needs using natural language.

Start Agent for Free

Enter your email address and we will send you a secure link to continue.

Google Drive
Used as:
Show all Agents working with Google Drive
Microsoft Outlook
Used as:
Show all Agents working with Microsoft Outlook
Airtable
Used as:
Show all Agents working with Airtable
monday.com
Used as:
Show all Agents working with monday.com
ClickUp
Used as:
Show all Agents working with ClickUp
Zoom
Used as:
Show all Agents working with Zoom
Google Contacts
Used as:
Show all Agents working with Google Contacts
Jira Software Cloud
Used as:
Show all Agents working with Jira Software Cloud
Microsoft Office 365
Used as:
Show all Agents working with Microsoft Office 365
SendGrid
Used as:
Show all Agents working with SendGrid
Zoho Mail
Used as:
Show all Agents working with Zoho Mail
Podio
Used as:
Show all Agents working with Podio
Mailjet
Used as:
Show all Agents working with Mailjet
Jira Service Management
Used as:
Show all Agents working with Jira Service Management
Sender
Used as:
Show all Agents working with Sender
Microsoft Exchange
Used as:
Show all Agents working with Microsoft Exchange
Kintone
Used as:
Show all Agents working with Kintone

Made for your industry

Send Release Notes is made for businesses in these industries.

Made for your role

Send Release Notes is made for people in these roles.

Made for your department

Send Release Notes is made for people in these departments.

How Send Release Notes works

6 steps, in order, on every run.

  1. Check the released versionRead the version and gather completed issues. Flag unfinished work and missing details for the owner.
  2. Find release contactsRead your chosen contact group and collect usable email addresses. Flag missing addresses for the owner.
  3. Check for an earlier noteSearch sent mail for this project and version. Give the owner its sent copy if a note already exists.
  4. Write the release noteGroup completed work into a short update with issue links. Leave out unsupported claims and internal-only issues under your rules.
  5. Email the contactsSend the note to usable addresses and copy the release owner. Hold the send if no completed work or usable contacts remain.
  6. Report gaps to the ownerSend the owner a separate summary of omissions or delivery problems. Confirm when there are no exceptions.

How to Get Started

Connect your tools

Connect the tools you already use, such as Google Drive, Microsoft Outlook or Airtable.

17 tools
Set your rules
  • Choose the issue-tracker projects whose released versions should start a note, and provide the issue-tracker site URL used to open issue links.
  • Choose the contact group containing release stakeholders and provide the release owner's email address.
  • Set the email subject pattern, preferred length and tone, and rules for excluding internal-only issues.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Send Release Notes:

Can I choose which releases and contacts receive notes?

Yes. You choose the issue tracker projects and a contact group. You also set the subject, tone, length, and internal-only exclusions.

Will this send the same release note twice?

No. You get the existing sent copy if Sent Items already has this project's version note. The Agent does not resend it.

What happens if issues or email addresses are missing?

The release owner gets a list of missing details or addresses. If no completed issues or usable contacts remain, the owner gets a hold notice.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.

Related Agents

Agents related to Send Release Notes

More ready-to-run Agents for connected work.

Post Asset Review Digest

Your launch team sees reviews due soon, what is blocked, and who needs to act next, together in chat before the launch window.

Works with12 tools
Published by Campaigns Essentials
Update Purchase Signature Steps

Your purchase task shows when the supplier agreement is signed, with a link your team can open.

Works with8 tools
Published by Before We Buy