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Send Job Offer Letters
Email approved offers for signature and track candidate decisions
Use this Agent instantly or customize it - no programming needed
- Offer approvalOffer approval
Your hiring team's approval identifies which finished offer letter is ready to send.
- Offer letterOffer letter
Your finished offer includes the candidate, required signature field, and team CC recipients.
Your offer signing workspace sends approved offers for signature and shows each candidate's decision.
- Sent offer link and statusSent offer link and status
Your recruiting coordinator can open the sent offer and see its current status.
- Missing offer detailsMissing offer details
Your recruiting coordinator sees what to add before the offer can go out.
- Failed recipient addressFailed recipient address
Your recruiting coordinator sees which address to correct after a delivery failure.
- Candidate signing emailCandidate signing email
Your candidate gets a protected link to review and sign the offer.
- Hiring team view linksHiring team view links
Your team CC recipients get their own links to view the sent offer.
- Sent offer link and statusSent offer link and status
Your recruiting coordinator can open the sent offer and see its current status.
- Candidate decisionCandidate decision
Your candidate's signed or declined status identifies the offer letter to review.
- Sent offer letterSent offer letter
Your sent offer shows the current status, candidate, decision time, and document link.
Your offer signing workspace sends approved offers for signature and shows each candidate's decision.
- Offer status discrepancyOffer status discrepancy
Your recruiting coordinator sees the current status when it differs from the decision notice.
- Candidate decision and offer linkCandidate decision and offer link
Your hiring team can see whether the candidate signed or declined, when, and on which offer.
This Agent starts when your hiring team approves a finished offer letter. It checks the signer and signature field, then emails a protected signing link. Your team sees the sent letter and whether the candidate signs or declines.
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Google DriveUsed as:
- Offer signing workspace
Google Drive sends approved offers for signature and shows each candidate's decision.
monday.comUsed as:
- Offer signing workspace
monday.com sends approved offers for signature and shows each candidate's decision.
ZoomUsed as:
- Offer signing workspace
Zoom sends approved offers for signature and shows each candidate's decision.
Google ContactsUsed as:
- Offer signing workspace
Google Contacts sends approved offers for signature and shows each candidate's decision.
PandaDocUsed as:
- Offer signing workspace
PandaDoc sends approved offers for signature and shows each candidate's decision.
Made for your industry
Send Job Offer Letters is made for businesses in these industries.
- Retail
Send approved store job offers and see who signs or declines.
Show all Agents for the Retail industry - Staffing and Recruiting
Send approved offers to agency candidates for signature.
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Send approved care team offers and track candidate decisions.
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Send approved guest service offers to candidates for signature.
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Made for your role
Send Job Offer Letters is made for people in these roles.
- Recruiting Coordinator
Send approved offers and show hiring teams who signs or declines.
Show all Agents for the Recruiting Coordinator role - Recruiter
Send approved offer letters and track candidate decisions.
Show all Agents for the Recruiter role - HR Coordinator
Send approved offer letters and keep signature status visible.
Show all Agents for the HR Coordinator role - People Operations Manager
Keep approved offers moving to candidates and see their decisions.
Show all Agents for the People Operations Manager role - Human Resources Generalist
Send approved offers and see when candidates sign or decline.
Show all Agents for the Human Resources Generalist role
Made for your department
Send Job Offer Letters is made for people in these departments.
- Recruiting
Send approved offers to candidates and track their decisions.
Show all Agents for the Recruiting department - Human Resources
Send approved offer letters and see which candidates sign.
Show all Agents for the Human Resources department
How Send Job Offer Letters works
4 steps, in order, on every run.
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Check the offer letterConfirm the final offer and signer details. Flag missing details for the recruiting coordinator; return the existing link if sent.
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Send the signing requestEmail the candidate a protected link with email code verification. Include the hiring team members you chose as CC recipients.
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Show the sent offerRead the sent letter's link and status. Show both to the recruiting coordinator and hiring team.
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Show the candidate's decisionConfirm whether the candidate signed or declined. Show the final status and decision time beside the same offer letter.
How to Get Started
Connect the tools you already use, such as Google Drive, monday.com or Zoom.
5 tools
- Keep each completed offer letter in the signing workspace with the candidate's name and email, a required candidate signature field, and the recruiting coordinator as its sender.
- Add the hiring team members who should see the offer as CC recipients, and require the team's offer approval before sending.
- Enable email code verification before the candidate opens the letter, and turn on sender notifications for completed and declined documents.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Send Job Offer Letters:
Prepare the finished letter with the candidate's email and signature field. Choose team CC recipients and require approval before sending. Turn on email code verification.
The Agent leaves it unsent and tells your recruiting coordinator what to add. You can correct the letter before it goes to the candidate.
No. If the letter was already sent, the Agent returns its existing link and status instead of emailing it again.
Your signing workspace shows the final status and decision time on the offer letter. If you turn on sender notifications, your recruiting coordinator gets a completion or decline notice.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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