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Reopen Employee File Review
Compare corrected files with old decisions and hold handoff for People Ops
Use this Agent instantly or customize it - no programming needed
- Employee file change noticeEmployee file change notice
Your library's change notice identifies the corrected file and the version to inspect.
- Corrected employee fileCorrected employee file
Your corrected file provides the current content, version, and link for review.
- Earlier reviewed fileEarlier reviewed file
Your earlier file version shows what the canceled decision covered.
- Canceled employee file approvalCanceled employee file approval
Your canceled approval identifies the old decision, its reviewer, and the version reviewed.
- People Ops reviewer matrixPeople Ops reviewer matrix
Your reviewer matrix names who must review each kind of employee file change.
- Required file checklistRequired file checklist
Your checklist shows which files the coordinator needs before the review can proceed.
Your employee file system holds file versions and prior decisions, then shows the new review and hold.
- Manual reconciliation flagManual reconciliation flag
Your team sees that the earlier review needs reconciliation before a new approval.
- Reviewer choice requestReviewer choice request
Your coordinator gets the open reviewer choice while the file remains held.
- Handoff holdHandoff hold
Your employee file stays on hold until the People Ops coordinator decides.
- Employee file change summaryEmployee file change summary
Your coordinator sees changed facts, both file versions, and affected reviewers together.
- Linked pending reviewLinked pending review
Your pending review links the corrected file to the canceled decision for your coordinator.
- Handoff holdHandoff hold
Your employee file stays on hold until the People Ops coordinator decides.
This Agent starts when your team checks in a corrected employee file. It compares versions against your checklist and reviewer matrix. It prepares a linked review and holds handoff until your coordinator decides.
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Google DriveUsed as:
- Employee file system
Google Drive holds file versions and prior decisions, then shows the new review and hold.
AirtableUsed as:
- Employee file system
Airtable holds file versions and prior decisions, then shows the new review and hold.
Google ContactsUsed as:
- Employee file system
Google Contacts holds file versions and prior decisions, then shows the new review and hold.
KintoneUsed as:
- Employee file system
Kintone holds file versions and prior decisions, then shows the new review and hold.
Made for your industry
Reopen Employee File Review is made for businesses in these industries.
- Retail
Hold corrected store employee files for a fresh review.
Show all Agents for the Retail industry - Staffing and Recruiting
Hold corrected employee files for a new review before placement.
Show all Agents for the Staffing and Recruiting industry - Hospitality
Reopen reviews when hotel or restaurant employee files change.
Show all Agents for the Hospitality industry
Made for your role
Reopen Employee File Review is made for people in these roles.
- HR Coordinator
Hold corrected employee files for a new People Ops review.
Show all Agents for the HR Coordinator role - People Operations Manager
Keep employee-file handoffs on hold until a coordinator reviews changes.
Show all Agents for the People Operations Manager role - Onboarding Coordinator
Reopen review when corrected new-hire forms replace reviewed copies.
Show all Agents for the Onboarding Coordinator role
Made for your department
Reopen Employee File Review is made for people in these departments.
- Human Resources
Hold corrected employee files for a new review before handoff.
Show all Agents for the Human Resources department
How Reopen Employee File Review works
3 steps, in order, on every run.
-
Check the corrected fileRead the current file and the version behind the canceled decision. Flag missing records for manual reconciliation.
-
Apply your review rulesCompare the versions against your People Ops checklist and reviewer matrix. Keep prior sign-offs only when your rules allow.
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Prepare the pending reviewLink the old decision to a new review for your coordinator. Hold handoff until they decide.
How to Get Started
Connect the tools you already use, such as Google Drive, Airtable or Google Contacts.
4 tools
- Connect the reviewed employee file location and identify the linked earlier review or decision field.
- Enter the People Ops reviewer matrix and required-file checklist, authorized People Ops coordinator names, and the status that holds handoff pending review.
- Limit access to the employee file and review destination to the responsible team.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Reopen Employee File Review:
Your People Ops coordinator makes the decision. You choose the reviewer matrix and required-file checklist used to prepare the review.
Your coordinator gets a manual reconciliation flag. The Agent does not create a fresh approval without the prior decision and reviewed version.
The Agent asks your People Ops coordinator to choose an authorized reviewer. The file stays on hold.
The Agent rereads it and stops that run before writing an outdated request. Your coordinator can review the current version.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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