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Flag Expiring Proof Links
Flag review tasks when proof links expire before their deadlines
Use this Agent instantly or customize it - no programming needed
- Daily check timeDaily check time
Your chosen check time starts the daily review of proof links.
- Open proof reviewsOpen proof reviews
Your open reviews include deadlines, proof file IDs, sent links, and existing access warnings.
- Proof sharing permissionsProof sharing permissions
Your proof permissions show each link's URL, read access, and expiration.
Your review task tool holds review deadlines and sent proof links, and shows access warnings on tasks.
Your cloud file tool shows which proof links grant read access and when they expire.
- Access warningAccess warning
Your task note names the missing detail, unverified link, or early expiry.
- Access warningAccess warning
Your task note names the missing detail, unverified link, or early expiry.
- Access warningAccess warning
Your task note names the missing detail, unverified link, or early expiry.
- Access blockerAccess blocker
Your configured blocker marks reviews whose sent proof link needs renewal or replacement.
This Agent starts at your chosen daily time. It checks open reviews against their proof links and due dates. It flags access problems on affected tasks so you can fix them.
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Google DriveUsed as:
- Review task tool
Google Drive holds review deadlines and sent proof links, and shows access warnings on tasks.
- Cloud file tool
Google Drive shows which proof links grant read access and when they expire.
AirtableUsed as:
- Review task tool
Airtable holds review deadlines and sent proof links, and shows access warnings on tasks.
monday.comUsed as:
- Review task tool
monday.com holds review deadlines and sent proof links, and shows access warnings on tasks.
- Cloud file tool
monday.com shows which proof links grant read access and when they expire.
Google ContactsUsed as:
- Review task tool
Google Contacts holds review deadlines and sent proof links, and shows access warnings on tasks.
- Cloud file tool
Google Contacts shows which proof links grant read access and when they expire.
DropboxUsed as:
- Cloud file tool
Dropbox shows which proof links grant read access and when they expire.
OneDriveUsed as:
- Cloud file tool
OneDrive shows which proof links grant read access and when they expire.
Microsoft SharePointUsed as:
- Cloud file tool
Microsoft SharePoint shows which proof links grant read access and when they expire.
KintoneUsed as:
- Review task tool
Kintone holds review deadlines and sent proof links, and shows access warnings on tasks.
Made for your industry
Flag Expiring Proof Links is made for businesses in these industries.
- Advertising and Marketing
Flag campaign proof links that expire before creative review is due.
Show all Agents for the Advertising and Marketing industry - Consumer Packaged Goods
Flag packaging proof links that expire before brand review is due.
Show all Agents for the Consumer Packaged Goods industry - Graphic Design
Flag artwork proof links that expire before review is due.
Show all Agents for the Graphic Design industry - Publishing
Flag page proof links that expire before editorial review is due.
Show all Agents for the Publishing industry - Printing
Flag print proof links that expire before approval is due.
Show all Agents for the Printing industry
Made for your role
Flag Expiring Proof Links is made for people in these roles.
- Campaign Manager
Flag campaign proofs whose links expire before approval is due.
Show all Agents for the Campaign Manager role - Creative Operations Coordinator
Flag creative review tasks whose proof links expire too soon.
Show all Agents for the Creative Operations Coordinator role - Campaign Coordinator
Flag campaign proof links that expire before reviewer deadlines.
Show all Agents for the Campaign Coordinator role - Creative Production Coordinator
Flag visual proof links that expire before their review deadlines.
Show all Agents for the Creative Production Coordinator role - Print Production Coordinator
Flag client proof links that expire before print approval is due.
Show all Agents for the Print Production Coordinator role - Editorial Producer
Flag publication proofs whose links expire before review is due.
Show all Agents for the Editorial Producer role - Editorial Coordinator
Flag page proof links expiring before editorial review is due.
Show all Agents for the Editorial Coordinator role - Creative Operations Manager
Flag creative proof links that expire before reviews are due.
Show all Agents for the Creative Operations Manager role
Made for your department
Flag Expiring Proof Links is made for people in these departments.
- Marketing
Flag campaign proof links that expire before approval is due.
Show all Agents for the Marketing department - Editorial
Flag page proof links that expire before editorial review is due.
Show all Agents for the Editorial department - Creative
Flag creative proofs whose links expire before review is due.
Show all Agents for the Creative department - Creative Operations
Flag review tasks when proof links expire before their deadlines.
Show all Agents for the Creative Operations department - Production
Flag production proof links that expire before review is due.
Show all Agents for the Production department - Project Management
Flag proof review tasks whose links expire before their due dates.
Show all Agents for the Project Management department - Design
Flag design proof links that expire before feedback is due.
Show all Agents for the Design department - Print Production
Flag print proof links that expire before approval is due.
Show all Agents for the Print Production department
How Flag Expiring Proof Links works
4 steps, in order, on every run.
-
Gather Open ReviewsRead open review tasks and the proof links sent to reviewers. Note each task's due date and proof file.
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Check Proof Link AccessRead sharing permissions for each proof file. Match the sent link to a current link that allows reading.
-
Compare Link and Due DatesCompare each link's expiration with its review due date. Identify links that expire too soon, are missing, or lack read access.
-
Flag Affected TasksAdd your chosen access blocker and a note to affected tasks. Include the link, expiration, and due date without repeating existing warnings.
How to Get Started
Connect the tools you already use, such as Google Drive, Airtable or monday.com.
8 tools
- Choose the review-task list and the fields holding the due date, proof drive-item ID, and sharing URL sent to the reviewer.
- Choose a daily check time and the task blocker label or status used for access problems.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Flag Expiring Proof Links:
Choose your review task list and identify the due date field. Your tasks need the proof file ID and exact link sent to the reviewer. You also choose a daily check time and access blocker.
You see a task warning that names the missing detail without claiming the link expired.
You see that the link could not be verified when the connected account lacks the full permission list. The Agent asks for an owner-level check.
You won't get a duplicate access warning on a task that already has one.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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