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Extract Video Transcripts

Turn new upload captions into transcripts for your publishing checklist

Use this Agent instantly or customize it - no programming needed

Prepare each new video's transcript checklist
Reads
  • New video upload
    New video upload

    Your upload notice gives the video ID, title, and link. Its publication time starts caption checks.

  • Caption language choice
    Caption language choice

    You choose a caption language or use the video's original spoken language.

  • Video checklist page
    Video checklist page

    Your checklist shows whether this video already has a transcript and review status.

  • Caption results
    Caption results

    Your caption results contain ordered text and language, or show that no track is available yet.

Video upload feed
Video upload feed

Your video upload feed alerts the Agent to new channel videos with their IDs and links.
Video upload feed
Publishing checklist
Publishing checklist

Zoom keeps one page per video with its transcript, source link, and review status.
Video caption API
Video caption API

Your video caption API returns caption text and language for a video link, including when no track exists yet.
Do multiple checklist pages share this video ID?YesNo
Flag the duplicate pages for the editor.
Writes
  • Duplicate page flag
    Duplicate page flag

    Your editor sees when multiple checklist pages share one video ID.

Does this video already have a completed transcript?YesNo
Skip the completed checklist.
Does the video link or caption API still fail after a retry?YesNo
Flag the access or API error on the checklist.
Writes
  • Caption retrieval error
    Caption retrieval error

    Your checklist shows an access or API error after a failed retry.

  • Source video link
Are captions still unavailable after the 24-hour check?YesNo
Flag missing captions and add a manual follow-up note.
Writes
  • Caption status
    Caption status

    Your checklist shows Ready for review when captions are complete, or Captions missing after the final check.

  • Manual follow-up note
    Manual follow-up note

    Your checklist note points the editor to the video that needs captions checked or supplied by hand.

  • Transcript review checkbox
    Transcript review checkbox

    Your transcript-prepared item stays unchecked for missing captions and becomes checked for a full transcript.

  • Source video link
Does the caption track end early or contain unreadable text?YesNo
File available text and flag the affected passage for listening review.
Writes
  • Transcript text
    Transcript text

    Your checklist holds the cleaned caption words, with gaps marked when the track needs listening review.

  • Source video link
  • Listening review flag
    Listening review flag

    Your editor can see which caption passage needs a listening review.

File the full cleaned transcript for review.
Writes
  • Transcript text
    Transcript text

    Your checklist holds the cleaned caption words, with gaps marked when the track needs listening review.

  • Source video link
  • Caption status
    Caption status

    Your checklist shows Ready for review when captions are complete, or Captions missing after the final check.

  • Transcript review checkbox
    Transcript review checkbox

    Your transcript-prepared item stays unchecked for missing captions and becomes checked for a full transcript.

This Agent waits for a new channel upload. It checks for captions and cleans the full transcript. It files the text on the video's checklist or flags missing captions after 24 hours.

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Google Drive
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Zoom
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Google Contacts
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YouTube
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Chatwork
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Vimeo
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Made for your industry

Extract Video Transcripts is made for businesses in these industries.

Made for your role

Extract Video Transcripts is made for people in these roles.

Made for your department

Extract Video Transcripts is made for people in these departments.

How Extract Video Transcripts works

5 steps, in order, on every run.

  1. Match the upload to its checklistFind or create a checklist page using the video ID. Flag duplicate pages and skip transcripts already filed.
  2. Check for captionsRequest captions in your chosen language. Check again at one, six, and 24 hours if captions are missing.
  3. Clean the caption textJoin caption segments in order. Remove timestamps and repeated overlap without cutting the spoken content.
  4. File the full transcriptAdd the full transcript and video link to the checklist. Mark it ready for review and check the transcript item.
  5. Flag missing captionsMark the checklist Captions missing after the final empty check. Leave the transcript item unchecked for your editor.

How to Get Started

Connect your tools

Connect the tools you already use, such as Google Drive, Zoom or Google Contacts.

6 tools
Set your rules
  • Subscribe the Agent to the team's video channel upload feed and provide its channel ID.
  • Connect a caption API that can retrieve available captions from the team's public video links.
  • Choose the publishing checklist collection and its video ID, source link, caption status, and transcript review checkbox fields.
  • Set the editor's caption language preference, or use the video's original spoken language, and allow checks at one, six, and 24 hours after the upload notice.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Extract Video Transcripts:

Can this pull a transcript from a YouTube video?

Yes, for new public uploads on the channel you connect, when captions appear. You choose a caption language or the video's original spoken language.

What happens if captions never appear?

Your editor sees a Captions missing status after the 24-hour check. The transcript item stays unchecked for manual follow-up.

Does it create a transcript when there are no captions?

No. It cleans available captions but does not turn speech into text. Your editor can follow up on videos without captions.

What if caption retrieval fails or the track ends early?

Your editor gets an error note if access or the caption service fails. If a track ends early, they get available text marked for listening review.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.

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