- AI-Agent
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Convert Photo to Text
Add extracted text to pending approval requests for review
Use this Agent instantly or customize it - no programming needed
- Approval request IDApproval request ID
Your request ID points the Agent to the approval request that needs text.
- Approval requestApproval request
Your request shows its approval status, linked photo ID, and any converted text.
- Document photoDocument photo
Your document photo shows the words the approver needs to inspect.
Your approval request tool alerts the Agent, shows each request, and holds its converted text.
- Text review statusText review status
Your request shows when text needs checking or a photo problem needs attention.
- Converted textConverted text
Your request shows the document's words in order, with unclear passages marked for checking.
- Text review statusText review status
Your request shows when text needs checking or a photo problem needs attention.
- Converted textConverted text
Your request shows the document's words in order, with unclear passages marked for checking.
- Text review statusText review status
Your request shows when text needs checking or a photo problem needs attention.
This Agent starts when a pending request needs text from its linked photo. It reads the photo in page order and marks unclear passages. Your approver sees the text beside the photo link on the same request.
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Google DriveUsed as:
- Approval request tool
Google Drive alerts the Agent, shows each request, and holds its converted text.
- Shared file storage tool
Google Drive lets the Agent download the document photo linked from a request.
AirtableUsed as:
- Approval request tool
Airtable alerts the Agent, shows each request, and holds its converted text.
- Shared file storage tool
Airtable lets the Agent download the document photo linked from a request.
Google ContactsUsed as:
- Approval request tool
Google Contacts alerts the Agent, shows each request, and holds its converted text.
- Shared file storage tool
Google Contacts lets the Agent download the document photo linked from a request.
KintoneUsed as:
- Approval request tool
Kintone alerts the Agent, shows each request, and holds its converted text.
- Shared file storage tool
Kintone lets the Agent download the document photo linked from a request.
Made for your industry
Convert Photo to Text is made for businesses in these industries.
- Construction
Turn photos of field paperwork into text for project approvals.
Show all Agents for the Construction industry - Financial Services
Put photographed loan paperwork into text for approval review.
Show all Agents for the Financial Services industry - Government
Put text from photographed permit forms on approval requests.
Show all Agents for the Government industry - Insurance
Add text from photographed claim documents to approval requests.
Show all Agents for the Insurance industry
Made for your role
Convert Photo to Text is made for people in these roles.
- Operations Coordinator
Add readable photo text to requests before the approval handoff.
Show all Agents for the Operations Coordinator role - Accounts Payable Clerk
Add text from photographed invoices to payment approval requests.
Show all Agents for the Accounts Payable Clerk role - Document Processing Specialist
Convert photographed documents on requests into editable text.
Show all Agents for the Document Processing Specialist role - Claims Adjuster
Add photographed claim paperwork as text to approval requests.
Show all Agents for the Claims Adjuster role - Loan Processor
Put text from photographed loan documents on requests for review.
Show all Agents for the Loan Processor role - Document Review Coordinator
Prepare photo text on requests and flag words for reviewers.
Show all Agents for the Document Review Coordinator role - Document Reviewer
Show uncertain words in request text beside the source photo.
Show all Agents for the Document Reviewer role - Permit Technician
Put permit form text on requests and mark words needing a check.
Show all Agents for the Permit Technician role
Made for your department
Convert Photo to Text is made for people in these departments.
- Operations
Put photographed document text on pending approval requests.
Show all Agents for the Operations department - Document Control
Keep photo text beside the document link for approval review.
Show all Agents for the Document Control department - Accounts Payable
Add photographed invoice text to requests for payment approval.
Show all Agents for the Accounts Payable department - Claims
Convert photographed claim paperwork on approval requests.
Show all Agents for the Claims department - Lending
Put photographed loan documents into text on requests.
Show all Agents for the Lending department - Permitting
Add permit form text to requests and flag unreadable words.
Show all Agents for the Permitting department
How Convert Photo to Text works
4 steps, in order, on every run.
-
Check the approval requestOpen the pending request and confirm its photo file ID and empty text field.
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Open the document photoDownload the linked photo from shared files using the request's file ID. Record any access or file problem in the review status for your coordinator.
-
Extract text from the imageRead visible words in page order and mark unclear passages without guessing. Note when no text can be read so the approver checks the photo.
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Add text to the requestSave the text on the request and mark it ready for the approver's check. Flag photos with no readable text for direct inspection.
How to Get Started
Connect the tools you already use, such as Google Drive, Airtable or Google Contacts.
4 tools
- Create an approval request field for the linked photo's file ID, a long text field for converted text, and a field for text-review status.
- Choose a view containing pending approval requests with a photo file ID and no converted text; send entry into that view to the Agent through a change webhook.
- Give the Agent read access to the linked photo files and permission to update the approval request's converted-text and text-review fields.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Convert Photo to Text:
Add fields for the photo file ID, converted text, and review status. Choose which pending requests enter the text-needed view. Give the Agent access to those requests and linked photos.
No. Your approver checks the converted text against the photo and makes the approval decision.
The Agent keeps the legible text in reading order and marks uncertain passages. Your approver can check those passages against the photo.
The converted text stays empty. Your coordinator sees the file or access problem in the request's review status.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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