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Convert Offer Letters
Convert offer letters to PDF and send them to assigned recruiters
Use this Agent instantly or customize it - no programming needed
- a completed offer lettera completed offer letter
Your a completed offer letter arrives in a recruiter's request folder with its original filename.
- recruiter assignmentrecruiter assignment
Your folder-to-email mapping identifies the recruiter who should receive the PDF.
Your file request service holds recruiter request folders, creates PDFs, and invites the assigned recruiter to view them.
- review notereview note
Your reviewer finds the specific problem beside the original letter when the PDF needs attention.
- review notereview note
Your reviewer finds the specific problem beside the original letter when the PDF needs attention.
- review notereview note
Your reviewer finds the specific problem beside the original letter when the PDF needs attention.
- offer letter PDFoffer letter PDF
Your PDF sits beside the original letter in the same request folder.
- review notereview note
Your reviewer finds the specific problem beside the original letter when the PDF needs attention.
- recruiter invitationrecruiter invitation
Your assigned recruiter receives a view invitation to the checked PDF when delivery succeeds.
- review notereview note
Your reviewer finds the specific problem beside the original letter when the PDF needs attention.
This Agent finds a completed letter in a recruiter's file request folder. It converts and checks the PDF, then opens the saved copy. The assigned recruiter gets a view invitation to the ready file.
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Google DriveUsed as:
- File request service
Google Drive holds recruiter request folders, creates PDFs, and invites the assigned recruiter to view them.
Google ContactsUsed as:
- File request service
Google Contacts holds recruiter request folders, creates PDFs, and invites the assigned recruiter to view them.
Made for your industry
Convert Offer Letters is made for businesses in these industries.
- Staffing and Recruiting
Prepare checked offer PDFs for recruiters handling candidate placements.
Show all Agents for the Staffing and Recruiting industry
Made for your role
Convert Offer Letters is made for people in these roles.
- Recruiting Coordinator
Convert completed offer letters to PDFs and check every page.
Show all Agents for the Recruiting Coordinator role - Recruiter
Receive checked offer PDFs ready for candidate delivery.
Show all Agents for the Recruiter role - HR Coordinator
Turn uploaded offer letters into checked PDFs for assigned recruiters.
Show all Agents for the HR Coordinator role
Made for your department
Convert Offer Letters is made for people in these departments.
- Recruiting
Deliver checked offer PDFs to the recruiters assigned to each request.
Show all Agents for the Recruiting department - Human Resources
Convert completed offer letters and flag files needing review.
Show all Agents for the Human Resources department
How Convert Offer Letters works
5 steps, in order, on every run.
-
Find the uploaded letterRead the new letter in its file request folder. Match that folder to the recruiter you assigned during setup.
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Convert the letter to PDFGet a PDF version of the uploaded letter. Leave an unsupported or unreadable file unshared with a review note.
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Compare the pagesCheck the PDF against the original for missing text and layout changes. Flag material differences for your chosen reviewer.
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Save and open the PDFSave the PDF beside the original, then open it. Check its pages and offer terms against the uploaded letter.
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Invite the recruiterSend the assigned recruiter a view invitation to the ready PDF. Place a review note beside the original if delivery fails.
How to Get Started
Connect the tools you already use, such as Google Drive or Google Contacts.
2 tools
- Create a file request and private destination folder for each recruiter, and map each folder to that recruiter's email address.
- Accept completed .doc, .docx, .odt, or .rtf offer letters and give the Agent file read, file write, and file sharing access to the request folders.
- Choose a filename pattern for the PDF and the person who reviews files that fail conversion or layout checks.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Convert Offer Letters:
You can upload completed .doc, .docx, .odt, or .rtf offer letters. The Agent leaves unsupported files unshared and adds a review note.
You set up a separate file request folder for each recruiter and map it to their email address. A folder without a match gets a review note.
The Agent puts a specific review note beside the original for the reviewer you choose. It does not mark the PDF ready or invite the recruiter.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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