- AI-Agent
- Ready to Run
Convert Offer Letters
Convert offer letters to PDF and attach checked copies to hiring records
Use this Agent instantly or customize it - no programming needed
- a completed offer lettera completed offer letter
You add a completed offer letter to the hiring item after your team finishes it.
- Hiring itemHiring item
Your hiring item holds the source letter and a separate place for its delivery PDF.
- Conversion settingsConversion settings
You choose the supported formats, restricted folder, delivery column, and status labels.
The Agent reads your letter and attaches its checked PDF in hiring record.
- Conversion resultConversion result
Your hiring item shows the ready status, correction reason, or duplicate note.
- Conversion resultConversion result
Your hiring item shows the ready status, correction reason, or duplicate note.
The Agent turns your finished letter into a PDF with document converter.
- Conversion resultConversion result
Your hiring item shows the ready status, correction reason, or duplicate note.
- Delivery PDFDelivery PDF
You find the checked PDF beside the source letter on the same hiring item.
- Conversion resultConversion result
Your hiring item shows the ready status, correction reason, or duplicate note.
This Agent starts when you add a completed offer letter to a hiring record. It converts the file to PDF and checks key terms and signature lines. It attaches the checked copy beside the original.
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Google DriveUsed as:
- Hiring record
The Agent reads your letter and attaches its checked PDF in Google Drive.
- Document converter
The Agent turns your finished letter into a PDF with Google Drive.
AirtableUsed as:
- Hiring record
The Agent reads your letter and attaches its checked PDF in Airtable.
Google ContactsUsed as:
- Hiring record
The Agent reads your letter and attaches its checked PDF in Google Contacts.
- Document converter
The Agent turns your finished letter into a PDF with Google Contacts.
Microsoft Office 365Used as:
- Document converter
The Agent turns your finished letter into a PDF with Microsoft Office 365.
PDF.coUsed as:
- Document converter
The Agent turns your finished letter into a PDF with PDF.co.
CloudConvertUsed as:
- Document converter
The Agent turns your finished letter into a PDF with CloudConvert.
KintoneUsed as:
- Hiring record
The Agent reads your letter and attaches its checked PDF in Kintone.
Made for your industry
Convert Offer Letters is made for businesses in these industries.
- Staffing and Recruiting
Prepare checked offer PDFs for candidate placements.
Show all Agents for the Staffing and Recruiting industry - Healthcare
Check pay and dates in offer PDFs for new care staff.
Show all Agents for the Healthcare industry - Hospitality
Prepare checked offer PDFs for new service staff.
Show all Agents for the Hospitality industry
Made for your role
Convert Offer Letters is made for people in these roles.
- Recruiting Coordinator
Attach checked offer PDFs beside completed letters on hiring records.
Show all Agents for the Recruiting Coordinator role - Recruiter
Place checked offer PDFs on hiring records for candidate delivery.
Show all Agents for the Recruiter role - HR Coordinator
Check names and pay as completed offer letters become PDFs.
Show all Agents for the HR Coordinator role - Human Resources Generalist
Keep completed offer letters and checked PDFs together on hiring records.
Show all Agents for the Human Resources Generalist role
Made for your department
Convert Offer Letters is made for people in these departments.
- Recruiting
Prepare checked offer PDFs on hiring records for candidate delivery.
Show all Agents for the Recruiting department - Human Resources
Preserve names and pay in offer PDFs attached to hiring records.
Show all Agents for the Human Resources department
How Convert Offer Letters works
5 steps, in order, on every run.
-
Find the completed letterRead the changed hiring record and download the new offer letter. Request correction if the file is missing, unclear, or unsupported.
-
Check the source termsRead the original letter and note its names and pay. Check the dates and signature lines before conversion.
-
Convert the letter to PDFUpload the source to your restricted conversion folder. Export the editable document as a PDF.
-
Compare the PDF with the originalCompare the PDF's text and pages with the original. Flag changed terms or missing signature lines for correction.
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Attach the delivery copyAttach the checked PDF to the same hiring record and mark it Ready for delivery. Mark the record Needs correction with the specific issue if a check fails.
How to Get Started
Connect the tools you already use, such as Google Drive, Airtable or Google Contacts.
7 tools
- Choose the hiring board's completed offer letter file column and a separate delivery PDF file column; only finished .docx, .odt, or .rtf letters go in the first column.
- Choose a restricted conversion folder and give the Agent access to the hiring item, its uploaded files, and the document conversion account.
- Set the record status labels for Ready for delivery and Needs correction, and name the recruiting coordinator who reviews conversion problems.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Convert Offer Letters:
You can choose a source column for completed .docx, .odt, or .rtf letters. Choose a separate column for the delivery PDF.
Your recruiting coordinator sees the specific issue on the hiring record. The new PDF stays out of the delivery column until the issue is fixed.
No. If the same source file already has a delivery PDF, your hiring record keeps the existing copy and notes that the letter was already converted.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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