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Send Weekly AI Cost Reports

Email stakeholders token usage, estimated costs, and a daily chart

Use this Agent instantly or customize it - no programming needed

Send the weekly AI usage and cost report
Reads
  • reporting week
    reporting week

    Your chosen Monday time and time zone set the dates for the last completed week.

  • selected AI accounts
    selected AI accounts

    You choose which team keys or deployments belong in the report.

  • AI request logs
    AI request logs

    Your request logs show each request's date, model, token counts, and identifier.

  • approved rate card
    approved rate card

    Your approved rates price each model's token types on the dates they apply.

  • email addresses
    email addresses

    You choose the stakeholders who receive the report and the owner who receives exception notices.

AI usage dashboard
AI usage dashboard

Your AI usage dashboard supplies dated request logs for the team accounts you choose.
AI usage dashboard
Did any page of usage logs fail to load?YesNo
Email the reporting owner the affected dates or accounts
Writes
  • usage gap notice
    usage gap notice

    Your reporting owner receives the affected dates or accounts when the dashboard cannot return all usage.

Work email service
Work email service

Your work email service sends the weekly report and token chart to your stakeholders.
Work email service
Did a complete query return no usage?YesNo
Email a zero-activity report to stakeholders
Writes
  • weekly AI usage report
    weekly AI usage report

    Your dated email shows token totals, estimated costs, and any missing or unpriced usage.

Reconcile token counts by model and local day
Writes
  • reconciled token totals
    reconciled token totals

    Your daily and model totals agree on the weekly count, with invalid rows identified.

Calculate approved-rate costs and flag unpriced tokens
Writes
  • cost estimate
    cost estimate

    Your model costs use approved rates, while tokens without safe rates stay unpriced.

Chart daily tokens across the completed week
Writes
  • daily token chart
    daily token chart

    Your attached chart shows token use on each day of the completed week.

Email the dated summary and chart to stakeholders
Writes
  • weekly AI usage report
    weekly AI usage report

    Your dated email shows token totals, estimated costs, and any missing or unpriced usage.

  • unsent report and delivery error
    unsent report and delivery error

    Your reporting owner gets the unsent report and error if the email service rejects delivery.

This Agent starts at your chosen Monday reporting time. It checks last week's AI token usage against your rates. It emails stakeholders a dated cost summary and daily token chart.

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Made for your industry

Send Weekly AI Cost Reports is made for businesses in these industries.

Made for your role

Send Weekly AI Cost Reports is made for people in these roles.

Made for your department

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How Send Weekly AI Cost Reports works

5 steps, in order, on every run.

  1. Collect Weekly UsageFetch all request logs for the selected accounts and completed week. Email the reporting owner if any pages are missing.
  2. Reconcile Token TotalsRemove duplicate requests and add tokens by model and day. List rows with missing or inconsistent details.
  3. Estimate Costs by ModelApply your rates for each model and token type on the usage date. Mark tokens without a safe rate as unpriced.
  4. Chart Daily Token UsagePlot reconciled token totals for the week's seven days. Include the chart with the dated email summary.
  5. Send the Weekly ReportEmail stakeholders the dated cost summary and chart after successful retrieval. Show excluded rows and unpriced tokens in the report.

How to Get Started

Connect your tools

Connect the tools you already use, such as Gmail, Microsoft Outlook or Airtable.

19 tools
Set your rules
  • Choose Monday's reporting time and time zone; each report covers the preceding Monday through Sunday in that time zone.
  • Connect the AI provider accounts to one usage dashboard and route the usage to be reported through it; choose the team keys or deployments included in the report.
  • Provide the approved USD rate card by provider, model, token type, and effective date, including any cached-token rates that apply.
  • Set the stakeholder email addresses and the reporting owner's address for exception notices.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Send Weekly AI Cost Reports:

Which AI usage does the report cover?

You choose the team keys or deployments to include. The report covers traffic routed through your connected usage dashboard.

How does the report calculate estimated costs?

You provide rates for each provider, model, token type, and effective date. Your report applies those rates to usage on the matching dates.

What happens when usage data or a rate is missing?

Your reporting owner gets an email if the dashboard cannot return all pages. Stakeholders see excluded rows and unpriced tokens when retrieval succeeds.

Can I choose when and who gets the report?

You choose the Monday time and time zone, plus stakeholder addresses. The report covers the previous Monday through Sunday.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.