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Send Topic Newsletters
Email approved knowledge base notes to subscribers by topic
Use this Agent instantly or customize it - no programming needed
- Monday send timeMonday send time
Your Monday send time sets the cutoff for notes in this digest.
- Approved notesApproved notes
Your approved notes provide the topics, text, and links for each digest.
- Subscriber detailsSubscriber details
Your subscriber details show who can receive email and which topics they chose.
- Past digest sendsPast digest sends
Your past sends show which note IDs each reader already received.
- Digest settingsDigest settings
Your settings set the catch-up window, email length, sender, and history format.
Your knowledge base holds approved notes with topic tags and links for your weekly newsletter.
Your newsletter platform holds subscriber choices and send history, and sends each reader's digest.
- Sent list and gapsSent list and gaps
You get confirmed recipients and note links, plus skipped readers and issues to review.
- Sent list and gapsSent list and gaps
You get confirmed recipients and note links, plus skipped readers and issues to review.
- Sent list and gapsSent list and gaps
You get confirmed recipients and note links, plus skipped readers and issues to review.
- Weekly topic digestsWeekly topic digests
Your readers get short emails with matching notes they have not received before.
- Digest send historyDigest send history
Your subscriber contacts carry the exact note IDs from confirmed campaign sends.
- Sent list and gapsSent list and gaps
You get confirmed recipients and note links, plus skipped readers and issues to review.
This Agent starts at your Monday cutoff and finds recently approved knowledge base notes. It matches unseen notes to subscriber topics and emails short Mailchimp newsletters. You get confirmed sends and gaps to review.
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GmailUsed as:
- Newsletter platform
Gmail holds subscriber choices and send history, and sends each reader's digest.
AirtableUsed as:
- Knowledge base
Airtable holds approved notes with topic tags and links for your weekly newsletter.
monday.comUsed as:
- Knowledge base
monday.com holds approved notes with topic tags and links for your weekly newsletter.
- Newsletter platform
monday.com holds subscriber choices and send history, and sends each reader's digest.
ZoomUsed as:
- Newsletter platform
Zoom holds subscriber choices and send history, and sends each reader's digest.
SenderUsed as:
- Newsletter platform
Sender holds subscriber choices and send history, and sends each reader's digest.
KintoneUsed as:
- Knowledge base
Kintone holds approved notes with topic tags and links for your weekly newsletter.
Made for your industry
Send Topic Newsletters is made for businesses in these industries.
- Software
Share approved help notes with interested subscribers without repeats.
Show all Agents for the Software industry - Digital Media
Email readers weekly digests of approved notes on their chosen topics.
Show all Agents for the Digital Media industry - Publishing
Turn approved editorial notes into topic digests for subscribers.
Show all Agents for the Publishing industry - Professional Associations
Send subscribers weekly notes matched to the topics they follow.
Show all Agents for the Professional Associations industry
Made for your role
Send Topic Newsletters is made for people in these roles.
- Editor
Turn newly approved notes into weekly emails matched to reader topics.
Show all Agents for the Editor role - Content Marketer
Share approved topic notes with subscribers without repeat sends.
Show all Agents for the Content Marketer role - Content Manager
Carry approved notes into weekly newsletters and review delivery gaps.
Show all Agents for the Content Manager role - Email Marketing Specialist
Send tailored digests and track which notes each contact received.
Show all Agents for the Email Marketing Specialist role - Content Operations Coordinator
Match approved notes to subscriber topics and report deferred notes.
Show all Agents for the Content Operations Coordinator role - Communications Coordinator
Email subscribers relevant notes and flag failed or uncertain sends.
Show all Agents for the Communications Coordinator role
Made for your department
Send Topic Newsletters is made for people in these departments.
- Marketing
Send topic newsletters from approved notes without repeating content.
Show all Agents for the Marketing department - Editorial
Turn approved notes into short weekly reads for each subscriber.
Show all Agents for the Editorial department - Communications
Deliver relevant weekly updates and flag subscribers needing attention.
Show all Agents for the Communications department - Content Operations
Carry approved notes into weekly digests and log confirmed sends.
Show all Agents for the Content Operations department
How Send Topic Newsletters works
6 steps, in order, on every run.
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Find Approved NotesFind notes approved in the 14 days before your Monday cutoff. Flag missing details for your review.
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Check Subscriber HistoryRead subscribed contacts and their chosen topics in Mailchimp. Compare note IDs with confirmed sends before matching.
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Match Notes By TopicKeep unseen notes that match each reader's topics. Cap each digest at your chosen limit and flag deferred notes.
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Send Mailchimp NewslettersCreate short emails with note summaries and links for readers with unseen notes. Check each recipient count, then send.
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Confirm And Record SendsCheck each campaign's recipient report. Record exact note IDs for confirmed readers and flag uncertain sends.
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Report Sends And GapsReturn confirmed recipients and note links. List skipped readers, deferred notes, and gaps for your review.
How to Get Started
Connect the tools you already use, such as Gmail, Airtable or monday.com.
6 tools
- Connect the team knowledge base notes database and require an Approved status, approval date, topic tags, title, readable text, and page link on each note.
- Choose the newsletter audience and store subscribers' chosen topics as contact tags that use the same topic names as the knowledge base notes.
- Choose the time zone for Monday's 9 a.m. run, a 14-day catch-up window, the maximum notes per email, the sender address, and a campaign title prefix and contact-note format for digest history.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Send Topic Newsletters:
You set topic tags on your knowledge base notes and subscriber contacts. Use matching topic names so the Agent can pair them.
The Agent skips notes with confirmed prior sends for that reader. If delivery is uncertain, your editor gets the campaign ID to check before retrying.
Your editor gets a gap naming the missing detail. The Agent leaves out incomplete notes and skips readers without topics or a valid email.
You choose the time zone for the Monday 9 a.m. run. You also set the maximum notes per email.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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