- AI-Agent
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Send Release Notes
Fill your release note template and email stakeholders
Use this Agent instantly or customize it - no programming needed
- Approval noticeApproval notice
Your approval change identifies the release brief that needs a stakeholder note.
- Release briefRelease brief
Your brief supplies the approved release facts and the owner's email address.
- Release note templateRelease note template
Your template sets the email subject, section order, and wording for no known limitations.
- Stakeholder addressesStakeholder addresses
You choose the stakeholders who receive each release note.
- Earlier sent notesEarlier sent notes
Your Sent Items show whether this release version already has a stakeholder email.
Your release brief workspace signals approval and holds the release facts the Agent reads.
The Agent uses your email service to check Sent Items, send notes, and find saved copies.
- Missing release detailsMissing release details
You get the specific approval or release fact to fix before stakeholders receive an email.
- Saved sent noteSaved sent note
You get the exact subject, body, recipients, and link from the saved sent message.
- Release note emailRelease note email
Your stakeholders receive the templated release note, with the release owner copied.
- Send status problemSend status problem
You learn when Sent Items has no copy, so you can check the email's status.
- Saved sent noteSaved sent note
You get the exact subject, body, recipients, and link from the saved sent message.
This Agent reads an approved brief and checks its required details. It fills your template and emails stakeholders, copying the owner. The owner gets the saved sent note.
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Customize this Agent to fit your needs using natural language.
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GmailUsed as:
- Email service
The Agent uses Gmail to check Sent Items, send notes, and find saved copies.
NotionUsed as:
- Release brief workspace
Notion signals approval and holds the release facts the Agent reads.
Microsoft OutlookUsed as:
- Email service
The Agent uses Microsoft Outlook to check Sent Items, send notes, and find saved copies.
monday.comUsed as:
- Release brief workspace
monday.com signals approval and holds the release facts the Agent reads.
ZoomUsed as:
- Email service
The Agent uses Zoom to check Sent Items, send notes, and find saved copies.
Microsoft Office 365Used as:
- Email service
The Agent uses Microsoft Office 365 to check Sent Items, send notes, and find saved copies.
Zoho MailUsed as:
- Email service
The Agent uses Zoho Mail to check Sent Items, send notes, and find saved copies.
Made for your industry
Send Release Notes is made for businesses in these industries.
- IT Services
Send client software release notes from approved briefs.
Show all Agents for the IT Services industry - Video Games
Send patch notes from approved game release briefs.
Show all Agents for the Video Games industry - Web Hosting
Email hosting stakeholders notes for approved service releases.
Show all Agents for the Web Hosting industry
Made for your role
Send Release Notes is made for people in these roles.
- Communications Specialist
Email stakeholders the release note from the approved brief.
Show all Agents for the Communications Specialist role - Software Delivery Manager
Send the release note and return its exact sent copy.
Show all Agents for the Software Delivery Manager role - Release Manager
Fill the release note template and send it after brief approval.
Show all Agents for the Release Manager role - Product Manager
Email approved product changes and known limitations to stakeholders.
Show all Agents for the Product Manager role - Product Owner
Send stakeholders release notes from approved product briefs.
Show all Agents for the Product Owner role - Documentation Coordinator
Fill the standard release note and flag missing brief details.
Show all Agents for the Documentation Coordinator role
Made for your department
Send Release Notes is made for people in these departments.
- Communications
Email stakeholders the finished note from an approved release brief.
Show all Agents for the Communications department - Product Management
Share approved product changes and known limitations by email.
Show all Agents for the Product Management department - Release Management
Send templated notes when release briefs receive approval.
Show all Agents for the Release Management department - Documentation
Fill release note templates from approved release briefs.
Show all Agents for the Documentation department
How Send Release Notes works
5 steps, in order, on every run.
-
Read the approved briefRead the brief after its approval changes. Collect its release facts, owner address, and page link.
-
Fill the release note templateCheck the version, date, and other required facts. Fill your chosen template with approved changes and stated limitations.
-
Check earlier release notesSearch Sent Items for the same version and subject. Return the existing message to the owner if found.
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Email stakeholders and the ownerSend the completed note to your chosen stakeholders and copy the owner. Save the message in Sent Items.
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Return the sent noteRead the message in Sent Items. Return its exact subject, body, recipients, and link to the owner.
How to Get Started
Connect the tools you already use, such as Gmail, Notion or Microsoft Outlook.
7 tools
- Provide the release note template, including its subject line, section order, and wording for a release with no known limitations.
- Choose the standard release brief page collection and its approval property; require the version, release date, approved changes, known limitations answer, and owner email on each brief.
- Set the stakeholder email addresses and the sending mailbox; have the release owner included on every message.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Send Release Notes:
Yes. You provide the subject and body template, stakeholder addresses, and sending mailbox. You also choose wording for releases with no known limitations.
The release owner gets the specific gaps to fix. Stakeholders receive no email for that run.
The owner gets the existing sent note. Stakeholders do not receive another copy for that version.
The owner gets a send-status problem to check. The Agent does not claim delivery or retry without confirmation.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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