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Send Product Release Notes
Email stakeholders about shipped changes and send the launch owner a copy
Use this Agent instantly or customize it - no programming needed
- Release-live emailRelease-live email
Your launch owner's email confirms the release went live and identifies its release ID.
- Approved feature briefApproved feature brief
Your approved brief names the features that shipped.
- Customer impact notesCustomer impact notes
Your impact notes explain what customers will experience after the release.
- Published release notePublished release note
Your published note supplies the approved text and link for the stakeholder email.
- Stakeholder addressesStakeholder addresses
Your release email lists the stakeholder addresses for this update.
- Email preferencesEmail preferences
Your saved choices set the tone, subject format, and recipient visibility.
- Sent release emailsSent release emails
Your sent mail shows whether this release ID already received a stakeholder update.
Your release mailbox holds the launch email, sent messages, and replies to the launch owner.
- Missing details replyMissing details reply
Your launch owner gets a reply naming what the release packet still needs.
- Earlier sent copyEarlier sent copy
Your launch owner gets the earlier stakeholder email and its recipient list.
- Claim clarification requestClaim clarification request
Your launch owner gets the exact claim that needs a decision before sending.
- Stakeholder release emailStakeholder release email
Your stakeholders get approved shipped changes, customer impact, and the published release note.
- Send reportSend report
Your launch owner gets the exact sent copy and recipients, or a report of failed addresses.
This Agent waits for your launch owner's release-live email. It checks the notes and sent mail before emailing stakeholders. Your launch owner gets the sent copy and recipient list.
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GmailUsed as:
- Release mailbox
Gmail holds the launch email, sent messages, and replies to the launch owner.
Microsoft OutlookUsed as:
- Release mailbox
Microsoft Outlook holds the launch email, sent messages, and replies to the launch owner.
ZoomUsed as:
- Release mailbox
Zoom holds the launch email, sent messages, and replies to the launch owner.
Microsoft Office 365Used as:
- Release mailbox
Microsoft Office 365 holds the launch email, sent messages, and replies to the launch owner.
Zoho MailUsed as:
- Release mailbox
Zoho Mail holds the launch email, sent messages, and replies to the launch owner.
Made for your industry
Send Product Release Notes is made for businesses in these industries.
- Software
Email shipped software changes and customer impact to sales and support.
Show all Agents for the Software industry - Video Games
Send game update notes to teams handling player questions.
Show all Agents for the Video Games industry - Web Hosting
Share live platform changes with teams answering customer questions.
Show all Agents for the Web Hosting industry
Made for your role
Send Product Release Notes is made for people in these roles.
- Communications Specialist
Explain approved product changes to customer-facing teams.
Show all Agents for the Communications Specialist role - Release Manager
Send the approved release update after launch and keep its sent copy.
Show all Agents for the Release Manager role - Product Manager
Share shipped features and customer impact with sales and support.
Show all Agents for the Product Manager role - Release Coordinator
Turn release packets into stakeholder emails and report each send.
Show all Agents for the Release Coordinator role - Product Marketing Manager
Send launch messaging to customer-facing teams from approved notes.
Show all Agents for the Product Marketing Manager role
Made for your department
Send Product Release Notes is made for people in these departments.
- Marketing
Share approved launch messages with sales and customer success.
Show all Agents for the Marketing department - Communications
Explain shipped changes to the teams who speak with customers.
Show all Agents for the Communications department - Product Management
Send the product update and customer impact from the approved brief.
Show all Agents for the Product Management department - Release Management
Send approved release notes after launch and keep a sent record.
Show all Agents for the Release Management department
How Send Product Release Notes works
5 steps, in order, on every run.
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Read the release emailRead the launch owner's email and attachments. Gather the approved material, published note, and stakeholder addresses.
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Check the release detailsConfirm the release is live and the notes support every claim. Ask the launch owner to resolve missing or conflicting details.
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Check for an earlier sendSearch sent mail for the release ID. Reply with the earlier copy and recipients if the mailbox already sent an update.
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Send the release updateRemove duplicate addresses and explain shipped changes and customer impact. Include the published note text and link when emailing stakeholders.
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Report the sent copyRead the sent email and reply to the launch owner with its exact copy. Include the recipient list and send status.
How to Get Started
Connect the tools you already use, such as Gmail, Microsoft Outlook or Zoom.
5 tools
- Connect the release mailbox and choose the label or folder for release-live emails.
- Name the launch owners allowed to send release-live emails and the required release ID, approved feature brief, customer impact notes, published note text and URL, and stakeholder addresses for each email.
- Set the stakeholder email tone, subject format, and whether recipient addresses should be hidden with Bcc.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Send Product Release Notes:
Your launch owner gets a reply naming the gap. The stakeholder email waits for live confirmation, approved material, a published note, and usable addresses.
The Agent checks sent mail for your release ID. If it finds an earlier update, your launch owner gets that copy and its recipients instead.
Yes. You choose whether to hide recipient addresses with Bcc during setup. You also set the email tone and subject format.
Your launch owner gets the exact sent copy, recipient list, and send status. A copy in sent mail confirms sending, not delivery or readership.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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