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Send Offer Letters
Draft offer letter PDFs and send them after candidate email checks
Use this Agent instantly or customize it - no programming needed
- Offer request emailOffer request email
Your recruiter's email supplies the candidate address, approved job terms, and original message ID.
- Approved letter instructionsApproved letter instructions
Your approved layout and clauses guide the letter and define its required fields.
- Hiring-team copy addressHiring-team copy address
Your chosen hiring mailbox receives a copy of the candidate's offer email.
- Candidate address statusCandidate address status
Your address check returns a status that must be valid before the offer goes out.
Your recruiting inbox receives approved offer requests and sends each PDF with a hiring-team copy.
Your email validation service checks the candidate's address before you send an offer.
- Offer hold noticeOffer hold notice
Your recruiter gets a specific reply naming why the offer could not go out.
- Offer hold noticeOffer hold notice
Your recruiter gets a specific reply naming why the offer could not go out.
- Offer hold noticeOffer hold notice
Your recruiter gets a specific reply naming why the offer could not go out.
- Offer letter PDFOffer letter PDF
Your candidate's PDF reflects the approved terms and standard clauses you supplied.
- Sent offer detailsSent offer details
Your sent message ID connects the candidate email and hiring-team copy to the original request.
- Offer hold noticeOffer hold notice
Your recruiter gets a specific reply naming why the offer could not go out.
This Agent waits for a marked offer request from a recruiter you approve. It checks the terms and candidate address, then drafts a PDF letter. When checks pass, the candidate receives the offer and your team gets a copy.
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GmailUsed as:
- Recruiting inbox
Gmail receives approved offer requests and sends each PDF with a hiring-team copy.
Microsoft OutlookUsed as:
- Recruiting inbox
Microsoft Outlook receives approved offer requests and sends each PDF with a hiring-team copy.
- Email validation service
Microsoft Outlook checks the candidate's address before you send an offer.
ZoomUsed as:
- Recruiting inbox
Zoom receives approved offer requests and sends each PDF with a hiring-team copy.
- Email validation service
Zoom checks the candidate's address before you send an offer.
Microsoft Office 365Used as:
- Recruiting inbox
Microsoft Office 365 receives approved offer requests and sends each PDF with a hiring-team copy.
- Email validation service
Microsoft Office 365 checks the candidate's address before you send an offer.
SendGridUsed as:
- Email validation service
SendGrid checks the candidate's address before you send an offer.
Zoho MailUsed as:
- Recruiting inbox
Zoho Mail receives approved offer requests and sends each PDF with a hiring-team copy.
Made for your industry
Send Offer Letters is made for businesses in these industries.
- Retail
Send offer PDFs to store candidates and copy hiring teams.
Show all Agents for the Retail industry - Staffing and Recruiting
Send approved offer PDFs for staffing hires after address checks.
Show all Agents for the Staffing and Recruiting industry - Healthcare
Send approved offer PDFs to healthcare candidates after address checks.
Show all Agents for the Healthcare industry - Hospitality
Send approved offer PDFs to hotel and restaurant candidates.
Show all Agents for the Hospitality industry
Made for your role
Send Offer Letters is made for people in these roles.
- Recruiting Coordinator
Send approved offer PDFs to candidates and retain a hiring-team copy.
Show all Agents for the Recruiting Coordinator role - Recruiter
Check candidate email addresses before sending approved offer PDFs.
Show all Agents for the Recruiter role - HR Coordinator
Turn approved offer terms into PDFs and send them to candidates.
Show all Agents for the HR Coordinator role - People Operations Manager
Keep offer letters aligned with approved terms before candidates receive them.
Show all Agents for the People Operations Manager role
Made for your department
Send Offer Letters is made for people in these departments.
- Recruiting
Send candidate offer PDFs and copy the hiring team on each delivery.
Show all Agents for the Recruiting department - Human Resources
Check addresses and approved terms before sending offer letters.
Show all Agents for the Human Resources department
How Send Offer Letters works
5 steps, in order, on every run.
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Read the recruiter requestRead a marked email from a recruiter you approve. Extract the candidate address and job terms.
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Check the offer termsCheck the required terms for gaps or conflicts. Reply to the recruiter with the exact correction when needed.
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Check the candidate addressCheck the candidate address with your chosen validation service. Ask the recruiter for a confirmed address unless the result is valid.
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Create the PDF offer letterDraft the letter from the request and your approved clauses. Render it as a PDF using your chosen layout.
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Send the offer and team copyEmail the PDF to the candidate and Bcc your chosen hiring-team mailbox. Tie the sent message to the recruiter's request.
How to Get Started
Connect the tools you already use, such as Gmail, Microsoft Outlook or Zoom.
6 tools
- Connect the recruiting mailbox and choose the subject marker, approved recruiter senders, and hiring-team archive address used for offer requests.
- Provide the approved letter layout, standard clauses, sender signature, and required offer fields, including compensation currency and start date.
- Connect an email address validation service and set the rule that only a valid result permits candidate delivery.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Send Offer Letters:
Yes. You choose the letter layout and approved clauses. You also provide the signature and required fields for each draft.
The offer stays on hold. Your recruiter gets a reply with the check result and a request for a confirmed address.
The letter stays on hold. Your recruiter gets a reply naming the missing or conflicting detail to correct.
The offer is not marked sent. Your recruiter gets a reply about the failure, and the request remains available for retry.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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