- AI-Agent
- Ready to Run
Send Meeting Times
Send bookable times in the guest's time zone by email
Use this Agent instantly or customize it - no programming needed
- Forwarded call requestForwarded call request
Your colleague's forwarded email gives the guest's dates, local hours, time zone, and call type.
- Approved colleaguesApproved colleagues
You choose which colleagues can forward requests to the scheduling inbox.
- Host and call typesHost and call types
You choose the host and match call descriptions to their bookable meeting types.
- Bookable meeting timesBookable meeting times
The host's schedule provides current openings, meeting durations, and links for each time.
- Number of optionsNumber of options
You choose how many distinct meeting times your colleague should receive.
The Agent reads forwarded requests and replies to your colleague through email app.
The Agent finds the host's open times and booking links through booking schedule.
- Clarification requestClarification request
Your colleague receives a reply asking for the missing detail or the right call type.
- Clarification requestClarification request
Your colleague receives a reply asking for the missing detail or the right call type.
- Availability check failureAvailability check failure
Your colleague receives a reply when the host's schedule cannot be read.
- No fitting times replyNo fitting times reply
Your colleague learns that no current opening fits and can ask the guest for wider hours or dates.
- Bookable meeting optionsBookable meeting options
Your colleague receives guest-local dates and times with a booking link for each option.
This Agent waits for a forwarded guest request. It checks the host's live openings against the guest's dates and local work hours. It emails you bookable options in the guest's time zone.
Modify Agent
Customize this Agent to fit your needs using natural language.
Start Agent for Free
Enter your email address and we will send you a secure link to continue.
GmailUsed as:
- Email app
The Agent reads forwarded requests and replies to your colleague through Gmail.
Microsoft OutlookUsed as:
- Email app
The Agent reads forwarded requests and replies to your colleague through Microsoft Outlook.
CalendlyUsed as:
- Booking schedule
The Agent finds the host's open times and booking links through Calendly.
ZoomUsed as:
- Booking schedule
The Agent finds the host's open times and booking links through Zoom.
- Email app
The Agent reads forwarded requests and replies to your colleague through Zoom.
Microsoft Office 365Used as:
- Email app
The Agent reads forwarded requests and replies to your colleague through Microsoft Office 365.
Cal.comUsed as:
- Booking schedule
The Agent finds the host's open times and booking links through Cal.com.
Zoho MailUsed as:
- Email app
The Agent reads forwarded requests and replies to your colleague through Zoho Mail.
OnceHubUsed as:
- Booking schedule
The Agent finds the host's open times and booking links through OnceHub.
Microsoft ExchangeUsed as:
- Email app
The Agent reads forwarded requests and replies to your colleague through Microsoft Exchange.
Made for your industry
Send Meeting Times is made for businesses in these industries.
- Software
Prepare customer call times across time zones with links to book each one.
Show all Agents for the Software industry - IT Services
Match client call requests to live openings during their local work hours.
Show all Agents for the IT Services industry - Consulting
Prepare client call options that fit local hours and the consultant's schedule.
Show all Agents for the Consulting industry - Staffing and Recruiting
Find candidate call times that fit local work hours and host openings.
Show all Agents for the Staffing and Recruiting industry - Management Consulting
Find bookable times for client calls across offices and time zones.
Show all Agents for the Management Consulting industry
Made for your role
Send Meeting Times is made for people in these roles.
- Administrative Assistant
Turn forwarded call requests into bookable options across time zones.
Show all Agents for the Administrative Assistant role - Recruiting Coordinator
Prepare candidate call options that fit their local work hours.
Show all Agents for the Recruiting Coordinator role - Scheduling Coordinator
Match live openings to a guest's local work hours and send booking links.
Show all Agents for the Scheduling Coordinator role - Executive Assistant
Find guest-local call times in the executive's bookable schedule.
Show all Agents for the Executive Assistant role - Sales Coordinator
Prepare prospect call options with bookable times in their time zone.
Show all Agents for the Sales Coordinator role - Customer Success Coordinator
Find customer meeting times that fit their workday and the host's openings.
Show all Agents for the Customer Success Coordinator role
Made for your department
Send Meeting Times is made for people in these departments.
- Sales
Find prospect call slots the team can forward with booking links.
Show all Agents for the Sales department - Recruiting
Find candidate call times that fit their local work hours.
Show all Agents for the Recruiting department - Administration
Reply to forwarded call requests with bookable times in each guest's time zone.
Show all Agents for the Administration department - Scheduling
Match host openings to guests' local work hours and return booking links.
Show all Agents for the Scheduling department - Executive Office
Prepare guest-local call options from a leader's bookable schedule.
Show all Agents for the Executive Office department - Customer Success
Prepare customer meeting choices during their local work hours.
Show all Agents for the Customer Success department
How Send Meeting Times works
4 steps, in order, on every run.
-
Read the forwarded requestRead the forwarded email for the guest's dates and local work hours. Identify the call type and time zone, or ask you for missing details.
-
Check the host's openingsMatch the requested call type to the host's booking schedule. Check live openings and booking links for the guest's requested dates.
-
Find times the guest can useConvert openings to the guest's time zone for their actual dates. Keep the number of choices you set that fit their full work hours.
-
Email the meeting optionsReply with times on full dates in the guest's time zone. Include each booking link, or explain why no time fits.
How to Get Started
Connect the tools you already use, such as Gmail, Microsoft Outlook or Calendly.
9 tools
- Connect the scheduling inbox, choose which colleagues may forward requests, and choose the host whose openings the Agent may read.
- Map the host's call types to their bookable meeting types and set how many options to return, such as three.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Send Meeting Times:
You choose the host and which colleagues may forward requests. You also match call types to the host's bookable meeting types.
You'll get a reply asking for the missing detail. If no opening fits, you can ask the guest to widen their dates or local work hours.
The Agent checks availability again before replying. Your guest still needs to book a time, and a suggested opening may disappear first.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.