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Send Keyword Search Reports

Email organic search results with a table and CSV attachment

Use this Agent instantly or customize it - no programming needed

Compile and email a keyword search report
Reads
  • Keyword request email
    Keyword request email

    Your email supplies the keyword and return address; its message ID prevents duplicate reports.

  • Search settings
    Search settings

    You choose the country, device, and maximum number of results for each report.

  • Organic search results
    Organic search results

    Your search results supply each listing's position, title, and link.

Report email service
Report email service

Your report email service receives keyword requests and emails reports with CSV files to requesters.
Report email service
Organic search service
Organic search service

Apify finds organic results for each keyword in your chosen country and device.
Has this email already started a report?YesNo
Skip the duplicate request
Does the subject lack exactly one keyword?YesNo
Ask the requester to email one keyword
Writes
  • Keyword request instructions
    Keyword request instructions

    Your reply asks the requester to put one keyword after 'Keyword report:' in the subject.

Fetch organic results and retry a transient search error once
Did the search fail after a retry?YesNo
Send a failure notice or flag the run for the operator
Writes
  • Failure notice
    Failure notice

    Your requester gets a specific notice if the search or report email fails and email remains available.

  • Failed run
    Failed run

    Your operator sees a failed run if the Agent cannot send a failure notice.

Were no organic results found?YesNo
Email the requester that no results were found
Writes
  • No results email
    No results email

    Your requester learns that the chosen keyword, country, and device returned no organic results.

Email the results table and CSV, or report a failed send
Writes
  • Keyword report email
    Keyword report email

    Your requester gets a table of organic positions, titles, and links for the keyword.

  • Results CSV
    Results CSV

    Your requester can download the same result rows as a CSV attachment.

  • Failure notice
    Failure notice

    Your requester gets a specific notice if the search or report email fails and email remains available.

  • Failed run
    Failed run

    Your operator sees a failed run if the Agent cannot send a failure notice.

This Agent waits for a keyword request at your report inbox. It checks the sender and subject, then searches organic results. It emails the requester a table and CSV.

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Apify
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Made for your industry

Send Keyword Search Reports is made for businesses in these industries.

Made for your role

Send Keyword Search Reports is made for people in these roles.

Made for your department

Send Keyword Search Reports is made for people in these departments.

How Send Keyword Search Reports works

3 steps, in order, on every run.

  1. Check the keyword requestCheck the sender and subject for an approved request. Ask for one keyword when the subject needs fixing.
  2. Find organic search resultsSearch the keyword using your chosen country, device, and result limit. Email the requester when no organic listings turn up.
  3. Send the search reportBuild a table and CSV with each result's position, title, and link. Email the table with the CSV attached.

How to Get Started

Connect your tools

Connect the tools you already use, such as Gmail, Microsoft Outlook or Zoom.

5 tools
Set your rules
  • Set up a dedicated inbound report address and a paid email plan with an inbound parse webhook for that address.
  • Verify the sender address used for report emails and set which requesters may use the inbox.
  • Provide the organic search API key and choose the search country, device, and maximum number of organic listings per report.
  • Tell requesters to put one keyword in an email subject beginning with 'Keyword report:'.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Send Keyword Search Reports:

How do I request a keyword search report?

Email one keyword to your dedicated report address with a subject starting 'Keyword report:'. You choose who can use the inbox.

Can I choose which search results go into the report?

You choose the country, device, and maximum number of organic listings during setup. The report keeps the positions returned by the search service.

What happens if the search has no organic results?

You receive an email saying none were found for your keyword and chosen search settings. The report does not add made-up rows.

What do I need to set up before using the report inbox?

Set up a dedicated address with a paid inbound email plan. Verify the address used to send reports and provide a search service key.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.