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Send Internal Newsletter

Send weekly updates tailored to each employee's department

Use this Agent instantly or customize it - no programming needed

Send the weekly employee newsletter
Reads
  • Weekly cutoff time
    Weekly cutoff time

    Your chosen send time starts this issue and closes its seven-day approval window.

  • Approved announcements
    Approved announcements

    Your approved emails provide the updates, audiences, and exact deadlines for this issue.

  • Employee roster
    Employee roster

    Your latest roster CSV identifies each employee's department and whether to send them a copy.

  • Newsletter settings
    Newsletter settings

    Your settings provide the subject format, greeting style, and coordinator address.

Newsletter mailbox
Newsletter mailbox

Your newsletter mailbox holds approved updates and the roster, sends newsletters, and keeps sent copies.
Newsletter mailbox
Is the current roster missing or unreadable?YesNo
Email the coordinator what to correct and end the run
Writes
  • Roster correction email
    Roster correction email

    Your coordinator gets the roster problem to fix before any employee emails go out.

Check audiences and deadlines, remove repeats, and hold unclear updates
Skip incomplete rows and write a relevant copy for each eligible employee
Send individual newsletters and check Sent Items
Writes
  • Employee newsletters
    Employee newsletters

    Your eligible employees each have a submitted newsletter with companywide and matching department updates.

Email the coordinator each department version and the send report
Writes
  • Coordinator send report
    Coordinator send report

    Your coordinator gets each department version, send results, and questions about held announcements.

This Agent starts at your weekly send time and checks approved emails against your roster. It writes and sends department newsletters to eligible employees. You receive every department version and a send report.

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Google Drive
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Microsoft Outlook
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Zoho Mail
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Made for your industry

Send Internal Newsletter is made for businesses in these industries.

Made for your role

Send Internal Newsletter is made for people in these roles.

Made for your department

Send Internal Newsletter is made for people in these departments.

How Send Internal Newsletter works

5 steps, in order, on every run.

  1. Collect approved updatesRead announcement emails from the approved folder. Open the coordinator's latest employee roster CSV.
  2. Check audiences and deadlinesSeparate companywide and department updates. Set aside unclear dates or audiences for the coordinator.
  3. Write employee newslettersWrite a named copy for every eligible employee. Include companywide and matching department updates with exact deadlines.
  4. Send individual emailsSend each eligible employee their copy. Check Sent Items and flag any attempt without a sent copy.
  5. Report the issueEmail the coordinator each department version and a send report. Flag anything needing follow-up.

How to Get Started

Connect your tools

Connect the tools you already use, such as Gmail, Google Drive or Microsoft Outlook.

6 tools
Set your rules
  • Set the weekly send time, time zone, and seven-day approval window for the newsletter.
  • Give the newsletter mailbox a folder for approved announcement emails. Require each approved email to state its audience, announcement, and any deadline date; use 'all employees' for companywide items.
  • Have the coordinator email a current employee roster CSV to that mailbox before each send. Each row must have the employee's name, work email, department, and whether the employee should receive the newsletter.
  • Provide the coordinator's email address, newsletter subject format, greeting style, and the address used to receive approved announcements.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Send Internal Newsletter:

How do I decide who receives the newsletter?

You choose recipients through the roster's send flag. Each recipient also needs a usable work email and department.

What happens if my roster is missing?

You receive an email explaining what to fix, and no employee newsletters go out.

What if an update lacks a clear audience or deadline?

You get the exact question in your report. Unclear updates stay out of employee emails.

Does the send report confirm inbox delivery?

No. Your report tracks sent copies and unresolved attempts; a sent copy does not confirm inbox delivery.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.