- AI-Agent
- Ready to Run
Send Community Newsletters
Send tailored newsletters to residents and community members
Use this Agent instantly or customize it - no programming needed
- Ready issueReady issue
Your issue starts the run when you mark it ready for its date range.
- Approved noticesApproved notices
Your approved events and announcements provide the details and links for each newsletter.
- Editorial rulesEditorial rules
Your rules decide which notices are local, interest specific, or for everyone.
- Subscriber audienceSubscriber audience
Your subscribed contacts supply names, locations, and interests for matching.
- Prior send reportsPrior send reports
Your issue's existing campaign reports show which groups already received newsletters.
Your community notice planner starts each ready issue and keeps its approved notices and send report.
Your newsletter service holds subscriber choices and sends newsletters to matched groups.
- Recipient segmentsRecipient segments
Your segments group subscribers who should receive the same notices.
- Newsletter campaignsNewsletter campaigns
Your campaigns hold a tailored issue copy for each recipient group.
- Newsletter emailsNewsletter emails
Your subscribed contacts receive newsletters with notices that match their choices.
- Issue send reportIssue send report
Your issue shows campaign links, recipients, included notices, send times, and exceptions.
This Agent waits for you to mark a community issue ready. It matches approved notices to subscriber choices, then sends tailored newsletters. You can see recipients and sent notices on the issue.
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GmailUsed as:
- Community notice planner
Gmail starts each ready issue and keeps its approved notices and send report.
- Newsletter service
Gmail holds subscriber choices and sends newsletters to matched groups.
HubSpotUsed as:
- Newsletter service
HubSpot holds subscriber choices and sends newsletters to matched groups.
MailchimpUsed as:
- Newsletter service
Mailchimp holds subscriber choices and sends newsletters to matched groups.
AirtableUsed as:
- Community notice planner
Airtable starts each ready issue and keeps its approved notices and send report.
monday.comUsed as:
- Community notice planner
monday.com starts each ready issue and keeps its approved notices and send report.
- Newsletter service
monday.com holds subscriber choices and sends newsletters to matched groups.
MailerLiteUsed as:
- Newsletter service
MailerLite holds subscriber choices and sends newsletters to matched groups.
KlaviyoUsed as:
- Newsletter service
Klaviyo holds subscriber choices and sends newsletters to matched groups.
Constant ContactUsed as:
- Newsletter service
Constant Contact holds subscriber choices and sends newsletters to matched groups.
Zoho CampaignsUsed as:
- Newsletter service
Zoho Campaigns holds subscriber choices and sends newsletters to matched groups.
SenderUsed as:
- Newsletter service
Sender holds subscriber choices and sends newsletters to matched groups.
KintoneUsed as:
- Community notice planner
Kintone starts each ready issue and keeps its approved notices and send report.
Made for your industry
Send Community Newsletters is made for businesses in these industries.
- Government
Send residents updates about local events and announcements.
Show all Agents for the Government industry - Education
Send school communities event updates matched to their interests.
Show all Agents for the Education industry - Professional Associations
Send members event news matched to their locations and interests.
Show all Agents for the Professional Associations industry - Nonprofit Organizations
Send supporters local program updates matched to their interests.
Show all Agents for the Nonprofit Organizations industry - Sports and Recreation
Send members activity news matched to their locations and interests.
Show all Agents for the Sports and Recreation industry - Religious Organizations
Send congregants local event notices and shared announcements.
Show all Agents for the Religious Organizations industry
Made for your role
Send Community Newsletters is made for people in these roles.
- Community Manager
Send members relevant announcements and track who received them.
Show all Agents for the Community Manager role - Email Marketing Specialist
Send segmented community campaigns and log each recipient group.
Show all Agents for the Email Marketing Specialist role - Communications Specialist
Turn approved community notices into tailored email campaigns.
Show all Agents for the Communications Specialist role - Membership Manager
Match member interests to notices in each newsletter issue.
Show all Agents for the Membership Manager role - Outreach Coordinator
Send local updates to subscribed residents and record delivery.
Show all Agents for the Outreach Coordinator role - Community Organizer
Send residents newsletters shaped around local events and interests.
Show all Agents for the Community Organizer role
Made for your department
Send Community Newsletters is made for people in these departments.
- Marketing
Send interest-based newsletter campaigns to subscribed audiences.
Show all Agents for the Marketing department - Communications
Send tailored issues and track which notices reached each group.
Show all Agents for the Communications department - Community
Share local updates with members based on their interests.
Show all Agents for the Community department - Membership
Match member preferences to events in recurring newsletters.
Show all Agents for the Membership department - Outreach
Send location-aware updates to subscribers and track each send.
Show all Agents for the Outreach department
How Send Community Newsletters works
6 steps, in order, on every run.
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Read the ready issueRead approved notices and past send records for the issue. Leave out notices missing key details and flag them on the issue.
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Check subscriber choicesRead subscribed contacts and their location and interests. Use notices meant for everyone when choices are missing, and flag those gaps.
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Match notices to readersMatch notices to each subscriber's location and interests. Group readers who should get the same news.
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Write newsletter copiesWrite each group's newsletter with a greeting and source links. Include a short update when no notices match a subscriber.
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Send tailored campaignsCreate a segment and campaign for each copy, check readiness, and send. Record failures without resending campaigns already reported.
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Record the resultsRead each campaign's recipient report. Add campaign links, recipients, and notice IDs to the issue report. Record send times and failures.
How to Get Started
Connect the tools you already use, such as Gmail, HubSpot or Mailchimp.
11 tools
- Create an issue and notice table in the community notice planner; give each issue a date range, a Ready to send status, and linked approved notices with title, date, location, interest labels, description, and link.
- Choose the newsletter audience and store each subscriber's preferred location and interests there; keep subscription status current and provide a first name when available.
- Set the sending identity, newsletter design, and the rule for which notices are local, interest specific, or relevant to everyone.
- Choose the organizer's report fields on each issue: campaign link, notices included, recipient count, send time, and unresolved recipients.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Send Community Newsletters:
Yes. You choose which notices apply by location, interest, or everyone. The Agent uses those rules and your audience's choices.
They receive a short issue with no updates for their choices. Subscribers without saved choices receive only notices you mark for everyone. The issue report flags missing preferences.
The issue report names the affected group and reason. You can review failed readiness checks or delivery failures there. The Agent avoids resending campaigns already reported.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.