- AI-Agent
- Ready to Run
Send Appointment Confirmations
Email visitors their booking details or flag conflicts
Use this Agent instantly or customize it - no programming needed
- New booking noticeNew booking notice
Your booking notice identifies the newly scheduled appointment and its type.
- Booked appointmentBooked appointment
Your booked appointment shows its time, time zone, type, and visitor contact details.
- Intake answersIntake answers
Your visitor's answers include their agreed time and details for the confirmation.
- Booking review linkBooking review link
Your visitor can use this link to review or correct the booking.
- Confirmation wordingConfirmation wording
Your approved wording shapes the visitor's appointment confirmation.
- Coordinator email addressCoordinator email address
Your coordinator receives booking alerts at this address.
Your appointment scheduler starts each booking check and provides the intake answers and review link.
- Booking correction alertBooking correction alert
Your coordinator sees the booking ID and exact missing or conflicting details to fix.
Your email service sends the visitor's confirmation or tells your coordinator what needs correction.
- Booking correction alertBooking correction alert
Your coordinator sees the booking ID and exact missing or conflicting details to fix.
- Appointment confirmation emailAppointment confirmation email
Your visitor sees the booked time and a link to review or correct it.
This Agent starts when a visitor books an appointment. It checks the intake form against the booked time and contact details. It emails the visitor a confirmation or alerts your coordinator to a conflict.
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GmailUsed as:
- Email service
Gmail sends the visitor's confirmation or tells your coordinator what needs correction.
Microsoft OutlookUsed as:
- Email service
Microsoft Outlook sends the visitor's confirmation or tells your coordinator what needs correction.
LeadConnectorUsed as:
- Appointment scheduler
LeadConnector starts each booking check and provides the intake answers and review link.
monday.comUsed as:
- Appointment scheduler
monday.com starts each booking check and provides the intake answers and review link.
ZoomUsed as:
- Email service
Zoom sends the visitor's confirmation or tells your coordinator what needs correction.
BrevoUsed as:
- Email service
Brevo sends the visitor's confirmation or tells your coordinator what needs correction.
WixUsed as:
- Appointment scheduler
Wix starts each booking check and provides the intake answers and review link.
Microsoft Office 365Used as:
- Appointment scheduler
Microsoft Office 365 starts each booking check and provides the intake answers and review link.
- Email service
Microsoft Office 365 sends the visitor's confirmation or tells your coordinator what needs correction.
ClickSend SMSUsed as:
- Email service
ClickSend SMS sends the visitor's confirmation or tells your coordinator what needs correction.
Cal.comUsed as:
- Appointment scheduler
Cal.com starts each booking check and provides the intake answers and review link.
KeapUsed as:
- Email service
Keap sends the visitor's confirmation or tells your coordinator what needs correction.
SendGridUsed as:
- Email service
SendGrid sends the visitor's confirmation or tells your coordinator what needs correction.
Zoho MailUsed as:
- Email service
Zoho Mail sends the visitor's confirmation or tells your coordinator what needs correction.
ServiceM8Used as:
- Email service
ServiceM8 sends the visitor's confirmation or tells your coordinator what needs correction.
Campaign MonitorUsed as:
- Email service
Campaign Monitor sends the visitor's confirmation or tells your coordinator what needs correction.
GetResponseUsed as:
- Email service
GetResponse sends the visitor's confirmation or tells your coordinator what needs correction.
iClosedUsed as:
- Appointment scheduler
iClosed starts each booking check and provides the intake answers and review link.
MailgunUsed as:
- Email service
Mailgun sends the visitor's confirmation or tells your coordinator what needs correction.
MailjetUsed as:
- Email service
Mailjet sends the visitor's confirmation or tells your coordinator what needs correction.
lemlistUsed as:
- Email service
lemlist sends the visitor's confirmation or tells your coordinator what needs correction.
OneSignalUsed as:
- Email service
OneSignal sends the visitor's confirmation or tells your coordinator what needs correction.
SuperchatUsed as:
- Email service
Superchat sends the visitor's confirmation or tells your coordinator what needs correction.
ActiveCampaign PostmarkUsed as:
- Email service
ActiveCampaign Postmark sends the visitor's confirmation or tells your coordinator what needs correction.
Mailchimp TransactionalUsed as:
- Email service
Mailchimp Transactional sends the visitor's confirmation or tells your coordinator what needs correction.
Microsoft ExchangeUsed as:
- Email service
Microsoft Exchange sends the visitor's confirmation or tells your coordinator what needs correction.
SenderUsed as:
- Email service
Sender sends the visitor's confirmation or tells your coordinator what needs correction.
Made for your industry
Send Appointment Confirmations is made for businesses in these industries.
- Healthcare
Confirm patient visits when intake and booked times agree.
Show all Agents for the Healthcare industry - Legal Services
Confirm client consultations after checking intake against bookings.
Show all Agents for the Legal Services industry - Home Services
Confirm homeowner visits or flag a scheduling mismatch.
Show all Agents for the Home Services industry - Beauty and Wellness
Email clients their treatment time and a link to correct it.
Show all Agents for the Beauty and Wellness industry - Automotive Services
Confirm service visits after checking requested and booked times.
Show all Agents for the Automotive Services industry - Veterinary Services
Confirm veterinary visits or flag conflicting intake details.
Show all Agents for the Veterinary Services industry
Made for your role
Send Appointment Confirmations is made for people in these roles.
- Administrative Assistant
Send appointment confirmations and flag mismatched times.
Show all Agents for the Administrative Assistant role - Scheduling Coordinator
Confirm matching bookings and flag conflicts for correction.
Show all Agents for the Scheduling Coordinator role - Receptionist
Send visitors their appointment time and review link.
Show all Agents for the Receptionist role - Intake Coordinator
Check intake against bookings before confirming appointments.
Show all Agents for the Intake Coordinator role - Service Advisor
Confirm service appointments or flag conflicting visit details.
Show all Agents for the Service Advisor role
Made for your department
Send Appointment Confirmations is made for people in these departments.
- Client Services
Confirm client appointments with the time and review link.
Show all Agents for the Client Services department - Scheduling
Check booked times against intake before sending confirmations.
Show all Agents for the Scheduling department - Front Desk
Send visitors their appointment time and review link.
Show all Agents for the Front Desk department - Intake
Flag conflicting intake and appointment details for correction.
Show all Agents for the Intake department
How Send Appointment Confirmations works
4 steps, in order, on every run.
-
Read the new bookingOpen the appointment and its intake form. Gather the booked time, visitor contact details, and review link.
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Check the booking detailsCompare the agreed time and contact details with the booking. Identify any conflict or missing detail that blocks confirmation.
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Prepare the confirmationFill your chosen email wording with the booked time and time zone. Add the review link and relevant intake details.
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Send the email or alertEmail the visitor when the details agree. Otherwise, email your coordinator the booking ID and exact issue to resolve.
How to Get Started
Connect the tools you already use, such as Gmail, Microsoft Outlook or LeadConnector.
26 tools
- Choose the appointment types to confirm and add required intake questions for the agreed time and any details the visitor should see in the email.
- Enable client access to the appointment confirmation page and permission to edit intake answers or request a time change.
- Provide the approved appointment confirmation wording, sender mailbox, and scheduling coordinator's alert address.
- Turn off the scheduler's own booking confirmation email for these appointment types so the visitor receives one confirmation.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Send Appointment Confirmations:
Your coordinator gets an email with both times and the booking ID. The visitor's confirmation waits while your coordinator resolves the conflict.
Yes. You provide the wording, choose the appointment types, and set the sender mailbox. The Agent fills in the booking details.
Your coordinator gets an email naming the missing detail and booking ID. The visitor receives no confirmation from that run.
You can turn off your scheduler's booking confirmation emails for the appointment types you choose. The Agent then sends confirmations through your email.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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