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Send Appointment Confirmations
Check email agreements and include a rescheduling link
Use this Agent instantly or customize it - no programming needed
- new appointmentnew appointment
Your new appointment identifies the attendee, assigned scheduler, and booking details to check.
- appointment email exchangeappointment email exchange
Your exchange with the attendee shows the last clear agreement about the appointment.
- confirmation settingsconfirmation settings
Your calendar settings define the confirmation email and the time allowed for rescheduling.
Use your booking inbox and calendar to compare bookings with email threads, send confirmations, and alert your scheduler.
- scheduler issuescheduler issue
Your assigned scheduler sees the exact gap, later change, or email failure to resolve.
- scheduler issuescheduler issue
Your assigned scheduler sees the exact gap, later change, or email failure to resolve.
- scheduler issuescheduler issue
Your assigned scheduler sees the exact gap, later change, or email failure to resolve.
- scheduler issuescheduler issue
Your assigned scheduler sees the exact gap, later change, or email failure to resolve.
- appointment confirmation emailappointment confirmation email
Your attendee receives the checked appointment details and a link to reschedule.
- scheduler issuescheduler issue
Your assigned scheduler sees the exact gap, later change, or email failure to resolve.
This Agent starts with a new appointment in your chosen calendar. It checks the booking against the final email agreement. It confirms matches to send your email with a rescheduling link, or flags conflicts for your scheduler.
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GmailUsed as:
- Booking inbox and calendar
Use Gmail to compare bookings with email threads, send confirmations, and alert your scheduler.
Microsoft OutlookUsed as:
- Booking inbox and calendar
Use Microsoft Outlook to compare bookings with email threads, send confirmations, and alert your scheduler.
ZoomUsed as:
- Booking inbox and calendar
Use Zoom to compare bookings with email threads, send confirmations, and alert your scheduler.
Microsoft Office 365Used as:
- Booking inbox and calendar
Use Microsoft Office 365 to compare bookings with email threads, send confirmations, and alert your scheduler.
Zoho MailUsed as:
- Booking inbox and calendar
Use Zoho Mail to compare bookings with email threads, send confirmations, and alert your scheduler.
Made for your industry
Send Appointment Confirmations is made for businesses in these industries.
- Consulting
Check client meeting bookings against the latest agreed details.
Show all Agents for the Consulting industry - Staffing and Recruiting
Check interview bookings against candidate emails before confirming them.
Show all Agents for the Staffing and Recruiting industry - Financial Services
Confirm client appointments only when booking details match their emails.
Show all Agents for the Financial Services industry - Healthcare
Check patient visit bookings against agreed times before confirming them.
Show all Agents for the Healthcare industry - Real Estate
Confirm property showings that match the time and place agreed with clients.
Show all Agents for the Real Estate industry - Legal Services
Confirm client consultations after checking the agreed time and place.
Show all Agents for the Legal Services industry - Home Services
Check home visit times and addresses against customer emails.
Show all Agents for the Home Services industry - Beauty and Wellness
Confirm treatment visits after checking the time agreed with clients.
Show all Agents for the Beauty and Wellness industry - Automotive Services
Check service visit bookings against customer emails before confirming them.
Show all Agents for the Automotive Services industry - Photography
Check photo session bookings against the time and location agreed with clients.
Show all Agents for the Photography industry - Veterinary Services
Check pet visit bookings against the time agreed with owners.
Show all Agents for the Veterinary Services industry - Car Dealerships
Check test drive bookings against the time and place agreed with shoppers.
Show all Agents for the Car Dealerships industry - Coaching
Confirm coaching sessions that match the client's email agreement.
Show all Agents for the Coaching industry - Tattoo Studios
Confirm tattoo sessions that match the client's email agreement.
Show all Agents for the Tattoo Studios industry
Made for your role
Send Appointment Confirmations is made for people in these roles.
- Administrative Assistant
Check client bookings against email agreements before confirming them.
Show all Agents for the Administrative Assistant role - Sales Representative
Confirm prospect meetings after checking the agreed time and place.
Show all Agents for the Sales Representative role - Recruiting Coordinator
Check interview bookings against candidate email agreements.
Show all Agents for the Recruiting Coordinator role - Scheduling Coordinator
Check each new booking against email and flag any mismatch.
Show all Agents for the Scheduling Coordinator role - Real Estate Agent
Check showing appointments against the time agreed with buyers.
Show all Agents for the Real Estate Agent role - Receptionist
Confirm front desk bookings and flag details that need correction.
Show all Agents for the Receptionist role - Consultant
Check client meeting times before sending appointment confirmations.
Show all Agents for the Consultant role - Intake Coordinator
Check new client appointments against the intake email exchange.
Show all Agents for the Intake Coordinator role - Financial Advisor
Confirm client meetings only when the booking matches their email.
Show all Agents for the Financial Advisor role - Client Services Coordinator
Confirm client visits and flag booking differences for the scheduler.
Show all Agents for the Client Services Coordinator role - Photographer
Confirm shoots that match the client's agreed time and location.
Show all Agents for the Photographer role - Service Advisor
Confirm shop visits that match the customer's agreed appointment.
Show all Agents for the Service Advisor role - Hairstylist
Check salon appointments against agreed times before confirming them.
Show all Agents for the Hairstylist role - Coach
Confirm sessions that match the time agreed with clients by email.
Show all Agents for the Coach role - Tattoo Artist
Check session bookings against client emails before confirming them.
Show all Agents for the Tattoo Artist role
Made for your department
Send Appointment Confirmations is made for people in these departments.
- Sales
Check prospect meeting bookings before sending a confirmation.
Show all Agents for the Sales department - Client Services
Check client visit details before sending a confirmation and change link.
Show all Agents for the Client Services department - Recruiting
Confirm candidate interviews only when their booking matches the email.
Show all Agents for the Recruiting department - Administration
Confirm client appointments after checking the email agreement.
Show all Agents for the Administration department - Scheduling
Confirm matched appointments and flag disagreements for review.
Show all Agents for the Scheduling department - Front Desk
Confirm visitor bookings and flag conflicting details for the scheduler.
Show all Agents for the Front Desk department - Intake
Check new client bookings against the appointment agreed by email.
Show all Agents for the Intake department
How Send Appointment Confirmations works
5 steps, in order, on every run.
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Find the Email ExchangeUse the attendee on the new booking to find the related email exchange in your booking inbox.
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Read the Final AgreementIdentify the latest clear agreement on the appointment date and time. Check its time zone and place.
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Compare the BookingCompare the agreed details with the booking. Check whether the appointment was already confirmed.
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Confirm a MatchConfirm a matching booking to trigger your chosen email with appointment details and a rescheduling link.
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Flag a ConflictLeave an unclear or conflicting booking unconfirmed. Tell the assigned scheduler which email and booking details need a decision.
How to Get Started
Connect the tools you already use, such as Gmail, Microsoft Outlook or Zoom.
5 tools
- Choose the booking calendar and require appointments entered from email agreements to start with New status and the attendee's contact attached.
- Assign a scheduler to each appointment and keep the related email exchange in that contact's booking inbox.
- Enable rescheduling and set the allowed correction window for that calendar.
- Set a single Confirmed-status email template with the appointment date, time, time zone, place, and appointment-specific reschedule link; turn off any earlier automatic confirmation for these bookings.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Send Appointment Confirmations:
Yes. You choose the calendar. Bookings from email agreements need New status, an attendee contact, and an assigned scheduler.
Yes. You set a Confirmed-status email with the appointment details and its rescheduling link. You also choose the correction window and turn off earlier automatic confirmations.
Your scheduler gets an internal message showing the difference. The booking stays unconfirmed while they decide what to fix.
No. The Agent avoids another confirmation and flags later changes for your scheduler to review.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.