Sign in Start free
  • AI-Agent
  • Ready to Run

Send AI Usage Reports

Calculate monthly token costs and email usage charts to stakeholders

Use this Agent instantly or customize it - no programming needed

Send the monthly AI usage and cost report
Reads
  • monthly token usage export
    monthly token usage export

    Your monthly email supplies the reporting month and a CSV of daily tokens by model.

  • approved model prices
    approved model prices

    Your approved rates price each model's input and output tokens on its usage dates.

  • past sent reports
    past sent reports

    Your labeled sent reports show whether you already sent a report for this month.

  • stakeholder email addresses
    stakeholder email addresses

    You choose the budget owners who receive each monthly report.

  • analyst email address
    analyst email address

    You choose where the Agent sends issues that need your analyst's attention.

Email service
Email service

Your email service receives usage exports, sends reports, and keeps labeled sent copies.
Email service
Is this month's report already in your sent mail?YesNo
Tell the analyst which report was sent
Writes
  • analyst alert
    analyst alert

    Your analyst receives the exact issue or existing report, so they can resolve it without another send.

Does the export or rate schedule block a complete report?YesNo
Email the analyst the exact issue to fix
Writes
  • analyst alert
    analyst alert

    Your analyst receives the exact issue or existing report, so they can resolve it without another send.

Calculate model costs and chart daily token usage
Email stakeholders the monthly report and chart
Writes
  • monthly usage report
    monthly usage report

    Your stakeholders receive monthly token totals, model costs, daily trends, and a chart attachment.

Did labeling the sent report fail?YesNo
Alert the analyst with the sent message ID
Writes
  • analyst alert
    analyst alert

    Your analyst receives the exact issue or existing report, so they can resolve it without another send.

Keep the sent report under Monthly Usage Reports
Writes
  • labeled sent report
    labeled sent report

    Your sent report and its chart stay under Monthly Usage Reports for later review.

This Agent reads your monthly usage CSV when it reaches your reporting inbox. It checks the dates and your prices, charts daily tokens, and emails stakeholders. You can find the labeled sent copy later.

Modify Agent

Customize this Agent to fit your needs using natural language.

Start Agent for Free

Enter your email address and we will send you a secure link to continue.

Gmail
Used as:
Show all Agents working with Gmail
Microsoft Outlook
Used as:
Show all Agents working with Microsoft Outlook
Zoom
Used as:
Show all Agents working with Zoom
Microsoft Office 365
Used as:
Show all Agents working with Microsoft Office 365
Zoho Mail
Used as:
Show all Agents working with Zoho Mail

Made for your industry

Send AI Usage Reports is made for businesses in these industries.

Made for your role

Send AI Usage Reports is made for people in these roles.

Made for your department

Send AI Usage Reports is made for people in these departments.

How Send AI Usage Reports works

6 steps, in order, on every run.

  1. Open the monthly exportOpen the labeled email and download its matching CSV. Read the reporting month from the subject.
  2. Check for a sent reportSearch labeled sent mail for the same month. Stop and tell the analyst when a report already exists.
  3. Validate the usage rowsCheck CSV dates, token counts, and duplicate rows. Match each model to your price schedule. Email the analyst about missing data or rates.
  4. Calculate token costsPrice input and output tokens using your rates. Total usage and costs by model and day.
  5. Chart and email the reportChart tokens processed by day. Email stakeholders monthly totals and model costs with the chart attached.
  6. Label the sent reportApply your report label to the sent message. Alert the analyst if labeling fails so they can find the delivered report.

How to Get Started

Connect your tools

Connect the tools you already use, such as Gmail, Microsoft Outlook or Zoom.

5 tools
Set your rules
  • Choose the approved export sender, the Usage Export inbox label, and the filename pattern for the monthly CSV attachment.
  • Arrange for that sender to email one complete CSV each month with usage date, model, input tokens, output tokens, and the reporting month in the subject.
  • Provide approved USD prices per million input and output tokens for each model, including their effective dates, and keep the schedule current.
  • Set the stakeholder email addresses, the analyst's exception address, and a Monthly Usage Reports label for sent copies.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Send AI Usage Reports:

What do I need to set up?

Choose the sender, filename pattern, recipients, and report labels. Provide current model prices. Arrange for the monthly CSV to arrive by email.

What if the CSV or prices are incomplete?

Your analyst gets an email naming the missing data or prices. Your stakeholders receive no partial report.

Will it send the same month twice?

If a labeled sent report exists, it stops and tells your analyst which message it found.

Where can I find a past report?

You can find the sent email and chart under your Monthly Usage Reports label. If labeling fails, your analyst gets the sent message ID.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.