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Return Incomplete Purchase Requests

Reply from purchase cards when emailed requests need more details

Use this Agent instantly or customize it - no programming needed

Screen an emailed purchase request

Reads

Purchase email
Purchase email
Your employee's email contains the request and any attachments, plus the sender and message ID.
Purchase intake checklist
Purchase intake checklist
Your checklist sets the buying details employees must provide before you can review a request.
Existing purchase card
Existing purchase card
Your matching card shows any earlier handling of the same email, if one exists.

Purchasing inbox

Purchasing inbox

Your purchasing inbox supplies new requests and their sender, message, and attachments.

Purchase request card

Purchase request card

Your purchase request card tracks each request and keeps correction replies with its card.

Compare the email with your required buying details

Find or create the card and add the email

Writes

Purchase card
Purchase card
Your card keeps the original email, its attachments, and the request's intake status together.

Does the email include every required buying detail?YesNo

Keep the complete request on its card

Is the sender unknown?YesNo

Leave the card for coordinator review

Is this a reply with no new buying details?YesNo

Keep the updated card without another correction email

Move the card to Needs Details and email the missing facts

Writes

Purchase card
Purchase card
Your card keeps the original email, its attachments, and the request's intake status together.
Correction email
Correction email
Your requester gets a reply from the card that names each missing buying detail.

This Agent waits for a purchase request in your shared inbox. It checks the email against your buying checklist, then keeps the request on a card. If details are missing, it replies from that card.

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Gmail

Used as:

Purchasing inbox
Gmail supplies new requests and their sender, message, and attachments.
Purchase request card
Gmail tracks each request and keeps correction replies with its card.

Show all Agents working with Gmail

Microsoft Outlook

Used as:

Purchasing inbox
Microsoft Outlook supplies new requests and their sender, message, and attachments.
Purchase request card
Microsoft Outlook tracks each request and keeps correction replies with its card.

Show all Agents working with Microsoft Outlook

Zoom

Used as:

Purchasing inbox
Zoom supplies new requests and their sender, message, and attachments.
Purchase request card
Zoom tracks each request and keeps correction replies with its card.

Show all Agents working with Zoom

Zoho Mail

Used as:

Purchasing inbox
Zoho Mail supplies new requests and their sender, message, and attachments.
Purchase request card
Zoho Mail tracks each request and keeps correction replies with its card.

Show all Agents working with Zoho Mail

Made for your industry

Return Incomplete Purchase Requests is made for businesses in these industries.

Construction
Track emailed jobsite purchases and ask for missing details.
Show all Agents for the Construction industry
Manufacturing
Capture emailed plant purchases and request missing buying details.
Show all Agents for the Manufacturing industry
Healthcare
Capture emailed supply requests and ask staff for missing buying facts.
Show all Agents for the Healthcare industry
Hospitality
Capture emailed supply purchases and request missing buying details.
Show all Agents for the Hospitality industry
Government
Log emailed agency purchase requests and send back missing details.
Show all Agents for the Government industry
Property Management
Track emailed repair purchases and request missing buying details.
Show all Agents for the Property Management industry
Education
Track emailed school purchases and ask requesters for missing details.
Show all Agents for the Education industry

Made for your role

Return Incomplete Purchase Requests is made for people in these roles.

Procurement Specialist
Check emailed requests against intake rules and request missing facts.
Show all Agents for the Procurement Specialist role
Procurement Manager
Keep emailed purchase requests visible and send missing details back to staff.
Show all Agents for the Procurement Manager role
Buyer
Keep emailed purchase requests on cards and ask for missing buying details.
Show all Agents for the Buyer role

Made for your department

Return Incomplete Purchase Requests is made for people in these departments.

Procurement
Send incomplete purchase requests back for missing buying details.
Show all Agents for the Procurement department

How Return Incomplete Purchase Requests works

3 steps, in order, on every run.

Check the emailed requestRead the email and compare its buying details with the checklist you set up. Flag anything missing.
Keep the request on a cardFind its card by message ID or create one with the email and attachments. Keep earlier handling on the same card.
Ask for missing detailsMove incomplete requests to Needs Details and reply from the card with a list of missing facts. Keep replies with the request.

How to Get Started

Connect your tools

Connect the tools you already use, such as Gmail, Microsoft Outlook or Zoom.

4 tools

Set your rules

Choose the shared purchasing inbox and connect it to the purchase request card workflow.
Define the email intake checklist for item, quantity, business purpose, estimated price, requester, and needed date, plus a Needs Details phase and a reply template.
Map the inbox message ID to a card field so reruns can find the same request.

Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Return Incomplete Purchase Requests:

Can I choose which details the email must include?

Yes. You set the buying checklist and choose a reply template during setup.

What happens if the sender cannot be identified?

Your purchasing coordinator reviews the card. The Agent keeps the request there without sending a reply.

Does a follow-up email create another card?

No. Replies to an existing card update that card. Unchanged details do not trigger the same correction list again.

What if the request includes all required details?

The request stays on a purchase card. No correction email goes out when its details meet your checklist.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.

Works with

Works with

Industries

Industries

Roles

Roles

Departments

Departments

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