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Report Token Costs
Email budget owners usage charts and costs by access key
Use this Agent instantly or customize it - no programming needed
- Usage export emailUsage export email
Your usage export email starts a report and gives it a source email ID.
- Usage CSVUsage CSV
Your attached CSV lists daily input and output tokens by access key and model.
- Approved token ratesApproved token rates
Your approved rates set input and output token prices for each model and date.
- Prior sent reportsPrior sent reports
Your sent reports show whether this export's email ID already has a completed report.
- Report settingsReport settings
Your settings choose the reporting inbox, time zone, budget owners, and sent-mail category.
Your email service receives usage exports, sends cost reports, and keeps categorized sent copies.
- Report issue emailReport issue email
Your reporting owner gets the exact CSV problem or the missing model rate.
- Report issue emailReport issue email
Your reporting owner gets the exact CSV problem or the missing model rate.
- Daily token chartDaily token chart
Your chart shows input and output tokens for each usage day in the export.
- Cost summary emailCost summary email
Your budget owners see dated costs by model and access key, plus any excluded rows.
- Categorized sent copyCategorized sent copy
Your sent copy keeps the source email ID and completed-report category for later review.
- Delivery failure noticeDelivery failure notice
Your reporting owner learns which recipient failed and can resend the prepared report.
This Agent waits for a usage CSV in your reporting inbox. It checks the rows and applies the rates you provide. It emails budget owners a dated cost summary and daily token chart.
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GmailUsed as:
- Email service
Gmail receives usage exports, sends cost reports, and keeps categorized sent copies.
Microsoft OutlookUsed as:
- Email service
Microsoft Outlook receives usage exports, sends cost reports, and keeps categorized sent copies.
ZoomUsed as:
- Email service
Zoom receives usage exports, sends cost reports, and keeps categorized sent copies.
Microsoft Office 365Used as:
- Email service
Microsoft Office 365 receives usage exports, sends cost reports, and keeps categorized sent copies.
Zoho MailUsed as:
- Email service
Zoho Mail receives usage exports, sends cost reports, and keeps categorized sent copies.
Made for your industry
Report Token Costs is made for businesses in these industries.
- Software
Track API token costs by access key across product usage.
Show all Agents for the Software industry
Made for your role
Report Token Costs is made for people in these roles.
- Reporting Analyst
Clean usage exports and email a daily token chart.
Show all Agents for the Reporting Analyst role - Finance Manager
Show total API costs and which keys drove the bill.
Show all Agents for the Finance Manager role - AI Engineer
Show token use by model and the costliest access keys.
Show all Agents for the AI Engineer role - FinOps Analyst
Price token use by model and show which keys drive spend.
Show all Agents for the FinOps Analyst role - Budget Analyst
Turn usage exports into dated summaries for budget review.
Show all Agents for the Budget Analyst role
Made for your department
Report Token Costs is made for people in these departments.
- AI Engineering
Chart daily token use and pinpoint costly access keys.
Show all Agents for the AI Engineering department
How Report Token Costs works
5 steps, in order, on every run.
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Read the usage emailRetrieve the CSV from a matching email. Check sent reports for the email ID before starting another report.
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Check usage rowsValidate token counts and unique row IDs. Exclude invalid or repeated rows and list their IDs in the report.
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Price token usageApply your dated model rates to input and output tokens. Tell the reporting owner which rates are missing without stating a complete total.
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Chart daily useTotal costs by model and access key. Chart daily input and output tokens.
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Email budget ownersHighlight the highest-cost access keys in the dated summary. Email it with the chart, then categorize the sent copy.
How to Get Started
Connect the tools you already use, such as Gmail, Microsoft Outlook or Zoom.
5 tools
- Choose the reporting inbox or folder and the sender and subject pattern for usage export emails.
- Provide the expected CSV columns for usage date, access key, model, input tokens, output tokens, and a unique usage row ID, plus the reporting time zone.
- Provide approved input and output prices per million tokens for each model, with effective dates and currency.
- Provide the budget owners' email addresses and choose a sent-mail category for completed reports.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Report Token Costs:
Choose the reporting folder, email pattern, and budget owners. Provide the CSV columns, reporting time zone, and dated model rates.
The report excludes invalid or repeated rows and lists their IDs. Your reporting owner hears which rates are missing, and the email avoids a complete total.
The Agent checks sent reports for the source email ID. If it finds a completed report, it skips the duplicate.
Your reporting owner gets the exact attachment problem instead of a cost report. If delivery fails, they learn which recipient failed and can resend the ready report.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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