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Reply to Sales Prospects

Answer open sales replies and assign rep follow-up tasks

Use this Agent instantly or customize it - no programming needed

Reply to prospects and brief the rep
Reads
  • Prospect reply
    Prospect reply

    Your prospect's new message starts the run and shows what they need next.

  • Outreach conversation
    Outreach conversation

    Your initial sales email and later messages give the prospect's reply its context.

  • Approved answers
    Approved answers

    Your answer guide sets which prospect questions the Agent can answer.

  • Meeting offer
    Meeting offer

    Your meeting offer sets the meeting type and question the Agent can propose.

  • Rep assignment
    Rep assignment

    You choose which rep receives follow-up tasks and when they are due.

  • Inbox labels
    Inbox labels

    Your outreach label identifies eligible conversations, and your processed label prevents duplicate follow-ups.

Sales inbox
Sales inbox

Your sales inbox finds prospect replies, reads their threads, sends answers, and marks messages processed.
Has this prospect reply already been processed?YesNo
Stop without another follow-up
Has an Agent reply already followed this prospect message?YesNo
Assign the rep a task with that reply and label the message
Writes
  • Rep follow-up task
    Rep follow-up task

    Your rep gets the prospect's response and the sent reply or reason for holding it.

  • Processed label
    Processed label

    Your inbox marks the incoming message after the rep task is created, preventing another follow-up.

Follow-up task tool
Follow-up task tool

Your follow-up task tool gives your rep a task with the prospect's response and the next action.
Follow-up task tool
Did the prospect decline, opt out, confirm a meeting, or send an auto-reply?YesNo
Assign a rep task explaining why no reply was sent; label the message
Writes
  • Rep follow-up task
    Rep follow-up task

    Your rep gets the prospect's response and the sent reply or reason for holding it.

  • Processed label
    Processed label

    Your inbox marks the incoming message after the rep task is created, preventing another follow-up.

Is the prospect's intent unclear or their question beyond approved answers?YesNo
Assign the rep a personal reply task and label the message
Writes
  • Rep follow-up task
    Rep follow-up task

    Your rep gets the prospect's response and the sent reply or reason for holding it.

  • Processed label
    Processed label

    Your inbox marks the incoming message after the rep task is created, preventing another follow-up.

Send a supported answer, assign a rep task, and label the message
Writes
  • Prospect email
    Prospect email

    Your prospect gets an answer in the same thread with one specific meeting question.

  • Rep follow-up task
    Rep follow-up task

    Your rep gets the prospect's response and the sent reply or reason for holding it.

  • Processed label
    Processed label

    Your inbox marks the incoming message after the rep task is created, preventing another follow-up.

This Agent watches for replies to your labeled outreach emails. It reads the exchange and sends a supported answer with a meeting question when appropriate. Your rep gets a task with the prospect's response and next action.

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Gmail
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HubSpot
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Microsoft Outlook
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Attio
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Zoho Mail
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Podio
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AgencyZoom
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Lawmatics
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Made for your industry

Reply to Sales Prospects is made for businesses in these industries.

Made for your role

Reply to Sales Prospects is made for people in these roles.

Made for your department

Reply to Sales Prospects is made for people in these departments.

How Reply to Sales Prospects works

4 steps, in order, on every run.

  1. Read the prospect's replyFind the new message in your labeled outreach thread. Read the prospect's response and earlier sales email before deciding what comes next.
  2. Send a meeting follow-upAnswer a supported point and ask a specific meeting question when the next step is open. Hold unclear replies for your rep.
  3. Assign a rep follow-up taskAssign your chosen rep a due task with the prospect's response. Include the sent reply or why you held it, plus the next action.
  4. Mark the reply completeApply your chosen processed label after creating the rep task. Skip another follow-up for that same prospect message.

How to Get Started

Connect your tools

Connect the tools you already use, such as Gmail, HubSpot or Microsoft Outlook.

23 tools
Set your rules
  • Choose the sales mailbox, the label used on initial outreach emails, and a processed-reply label.
  • Provide approved answers to common prospect questions, the offered meeting type, and the wording or limits for proposing a meeting.
  • Choose the sales rep who should receive follow-up tasks and when those tasks should be due.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Reply to Sales Prospects:

Can I choose what the Agent says to a prospect?

Yes. You provide answers to common questions and choose the meeting offer. You also set limits on how to propose a meeting.

What happens if a prospect declines or confirms a meeting?

Your rep gets a task with the prospect's response and why no meeting reply went out. They can take the next step personally.

What if the question needs an answer I have not provided?

Your rep gets the original message and the point that needs a personal reply. The Agent does not make up an answer.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.