- AI-Agent
- Ready to Run
Reply to Interview Requests
Send panel openings and booking links in recruiter email threads
Use this Agent instantly or customize it - no programming needed
- recruiter emailrecruiter email
Your recruiter's email gives the requested dates, interview stage or length, and preferred time zone.
- approved recruitersapproved recruiters
Your approved recruiter list determines whose interview requests the Agent can answer.
- interview stage mappinginterview stage mapping
Your stage mapping pairs each interview stage and length with a panel interview type.
- panel interview typespanel interview types
Your active interview types show the right duration and panel hosts for each interview.
- panel openingspanel openings
Your panel openings show current bookable times and a link for each time.
- reply preferencesreply preferences
Your preferences set a fallback time zone and how many times to offer.
Your recruiting inbox receives interview requests and sends replies in the same thread.
Your interview scheduler shows panel interview types and current openings with booking links.
- clarification emailclarification email
Your recruiter gets a reply asking for the missing request detail or the right interview type.
- clarification emailclarification email
Your recruiter gets a reply asking for the missing request detail or the right interview type.
- availability check failure emailavailability check failure email
Your recruiter hears that the availability check failed, without receiving outdated times.
- no openings emailno openings email
Your recruiter hears that no times are currently bookable and can suggest wider dates.
- interview options emailinterview options email
Your recruiter gets dated panel openings with explicit time zones and matching booking links.
This Agent reads recruiter requests in your scheduling inbox. It matches the interview length and checks live panel openings. It replies with times in the right time zone and matching booking links.
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GmailUsed as:
- Recruiting inbox
Gmail receives interview requests and sends replies in the same thread.
Microsoft OutlookUsed as:
- Recruiting inbox
Microsoft Outlook receives interview requests and sends replies in the same thread.
CalendlyUsed as:
- Interview scheduler
Calendly shows panel interview types and current openings with booking links.
ZoomUsed as:
- Recruiting inbox
Zoom receives interview requests and sends replies in the same thread.
- Interview scheduler
Zoom shows panel interview types and current openings with booking links.
Cal.comUsed as:
- Interview scheduler
Cal.com shows panel interview types and current openings with booking links.
Zoho MailUsed as:
- Recruiting inbox
Zoho Mail receives interview requests and sends replies in the same thread.
Microsoft ExchangeUsed as:
- Recruiting inbox
Microsoft Exchange receives interview requests and sends replies in the same thread.
Made for your industry
Reply to Interview Requests is made for businesses in these industries.
- Software
Return panel openings for staged candidate interviews.
Show all Agents for the Software industry - Staffing and Recruiting
Give recruiters bookable panel times to share with candidates.
Show all Agents for the Staffing and Recruiting industry
Made for your role
Reply to Interview Requests is made for people in these roles.
- Recruiting Coordinator
Email recruiters panel openings matched to each interview stage.
Show all Agents for the Recruiting Coordinator role - Recruiter
Reply with bookable panel times to offer each candidate.
Show all Agents for the Recruiter role
Made for your department
Reply to Interview Requests is made for people in these departments.
- Recruiting
Keep candidate interviews moving with current panel openings.
Show all Agents for the Recruiting department
How Reply to Interview Requests works
5 steps, in order, on every run.
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Read the interview requestPull the date range and interview stage from the recruiter's email. Ask for missing details before searching.
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Match the panel interviewUse your stage and length mapping to find the right panel interview type. Ask when multiple types fit.
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Check current openingsFetch panel openings across the requested dates. Ask for wider dates when none are available.
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Choose times and time zonesConvert openings to the request's time zone or the default you set. Choose options across the date range.
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Reply in the email threadSend times with time zones and booking links in the original thread. Report failed checks without offering old times.
How to Get Started
Connect the tools you already use, such as Gmail, Microsoft Outlook or Calendly.
7 tools
- Connect the recruiting inbox and choose which recruiters' requests the Agent may answer.
- Connect the interview scheduling account and map each interview stage and length to its active panel interview type.
- Set the default time zone to use when a request gives none, and the maximum number of times to offer in one reply.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Reply to Interview Requests:
Choose the scheduling inbox and recruiters this Agent may answer. Map stages and lengths to panel interview types. Set a fallback time zone and the number of options to offer.
Your recruiter gets a reply asking for the missing detail. They can then send the date range or interview stage needed to find openings.
Your recruiter gets a reply saying no times are currently bookable. They can send a wider date range for another check.
No. Your recruiter receives current options and booking links to pass along. The candidate chooses an opening on the live booking page.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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