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Link Supplier Quotes
Link emailed repeat quotes to purchase requests in a shared register
Use this Agent instantly or customize it - no programming needed
- Supplier quote emailSupplier quote email
Your supplier's email contains the repeat quote link and original request number.
- Original purchase requestOriginal purchase request
Your existing request supplies the supplier name and direct approval link.
Your email inbox supplies each supplier's quote link and original request number.
Your purchase request tool supplies the supplier and approval link for the matching request.
- Request mismatchRequest mismatch
Your run result shows why the email could not link to one matching request.
- Quote register entryQuote register entry
Your sourcing team can open the repeat quote and original request from one entry.
Your quote register holds both links in one entry for your sourcing team.
This Agent starts when a supplier emails a repeat quote link and request number. It checks the supplier against the existing request. It puts both links in your shared quote register.
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GmailUsed as:
- Email inbox
Gmail supplies each supplier's quote link and original request number.
Microsoft OutlookUsed as:
- Email inbox
Microsoft Outlook supplies each supplier's quote link and original request number.
AirtableUsed as:
- Purchase request tool
Airtable supplies the supplier and approval link for the matching request.
- Quote register
Airtable holds both links in one entry for your sourcing team.
monday.comUsed as:
- Purchase request tool
monday.com supplies the supplier and approval link for the matching request.
- Quote register
monday.com holds both links in one entry for your sourcing team.
ZoomUsed as:
- Email inbox
Zoom supplies each supplier's quote link and original request number.
Zoho MailUsed as:
- Email inbox
Zoho Mail supplies each supplier's quote link and original request number.
NetSuiteUsed as:
- Purchase request tool
NetSuite supplies the supplier and approval link for the matching request.
KintoneUsed as:
- Purchase request tool
Kintone supplies the supplier and approval link for the matching request.
- Quote register
Kintone holds both links in one entry for your sourcing team.
Made for your industry
Link Supplier Quotes is made for businesses in these industries.
- Retail
Pair repeat merchandise quotes with existing purchase requests.
Show all Agents for the Retail industry - Consumer Packaged Goods
Connect repeat supplier quotes to requests for product inputs.
Show all Agents for the Consumer Packaged Goods industry - Construction
Pair repeat supplier quotes with requests for job materials.
Show all Agents for the Construction industry - Wholesale Distribution
Match repeat supplier quotes to requests for resale inventory.
Show all Agents for the Wholesale Distribution industry - Manufacturing
Link repeat supplier quotes to requests for production materials.
Show all Agents for the Manufacturing industry - Healthcare
Link repeat supply quotes to the original purchase requests.
Show all Agents for the Healthcare industry - Government
Keep repeat supplier quotes beside their purchase requests.
Show all Agents for the Government industry
Made for your role
Link Supplier Quotes is made for people in these roles.
- Procurement Specialist
Match emailed supplier quotes to existing purchase requests.
Show all Agents for the Procurement Specialist role - Procurement Manager
Keep repeat quotes traceable to the requests behind them.
Show all Agents for the Procurement Manager role - Sourcing Coordinator
Pair each repeat quote with its original request in the shared register.
Show all Agents for the Sourcing Coordinator role
Made for your department
Link Supplier Quotes is made for people in these departments.
- Procurement
Link repeat supplier quotes to their purchase requests in the shared register.
Show all Agents for the Procurement department
How Link Supplier Quotes works
4 steps, in order, on every run.
-
Read the supplier emailPull the quote link and request number from the new email. Hold the email for your sourcing coordinator if key details are missing.
-
Find the original requestSearch for the earlier purchase request by number. Read its supplier and direct link.
-
Match the supplierRequire one matching request and the same supplier. Leave mismatches unlinked for your sourcing coordinator to review.
-
Add both links to the registerCreate a shared entry with the quote and request links. Include the request number so your sourcing team can find the pair.
How to Get Started
Connect the tools you already use, such as Gmail, Microsoft Outlook or Airtable.
8 tools
- Use a supplier quote inbox or label where each repeat quote email includes a hosted quote URL and original purchase request number.
- Connect the purchase request search and the shared quote register, and name the sourcing coordinator for unmatched emails.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Link Supplier Quotes:
Choose the supplier quote inbox or label. Connect your request search and shared register. Ask suppliers to include a hosted quote link and original request number.
Your sourcing coordinator reviews emails with missing details or no clear request match. The Agent leaves mismatches unlinked and records the reason.
Your purchase request tool needs to provide the supplier and a direct link. Your shared register needs room for both links.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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