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Fill Social Media Calendar
Fill an emailed Excel calendar with approved social posts
Use this Agent instantly or customize it - no programming needed
- handoff emailhandoff email
Your teammate's email states approval and gives each post's copy, date, and channel.
- calendar workbookcalendar workbook
Your attached workbook holds the existing schedule and columns for new posts.
- post assetspost assets
Your attached asset files supply filenames for the posts that need them.
- calendar rulescalendar rules
Your settings name approved senders, date rules, and the team reply address.
Your email app receives handoffs, reads attachments, and emails the filled calendar.
- handoff replyhandoff reply
Your team gets the filled calendar and gaps, or your teammate gets a correction request.
- handoff replyhandoff reply
Your team gets the filled calendar and gaps, or your teammate gets a correction request.
- filled calendar workbookfilled calendar workbook
Your updated workbook keeps existing posts and adds dated channel rows with gaps marked.
- handoff replyhandoff reply
Your team gets the filled calendar and gaps, or your teammate gets a correction request.
This Agent waits for an approved handoff email and your current Excel calendar. It checks the sender and post details. It fills the workbook and emails your team a copy with gaps marked.
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GmailUsed as:
- Email app
Gmail receives handoffs, reads attachments, and emails the filled calendar.
Microsoft OutlookUsed as:
- Email app
Microsoft Outlook receives handoffs, reads attachments, and emails the filled calendar.
ZoomUsed as:
- Email app
Zoom receives handoffs, reads attachments, and emails the filled calendar.
Microsoft Office 365Used as:
- Email app
Microsoft Office 365 receives handoffs, reads attachments, and emails the filled calendar.
Zoho MailUsed as:
- Email app
Zoho Mail receives handoffs, reads attachments, and emails the filled calendar.
Microsoft ExchangeUsed as:
- Email app
Microsoft Exchange receives handoffs, reads attachments, and emails the filled calendar.
Made for your industry
Fill Social Media Calendar is made for businesses in these industries.
- Advertising and Marketing
Add approved campaign posts to the calendar by date and channel.
Show all Agents for the Advertising and Marketing industry - Retail
Add approved product posts to the calendar on their requested dates.
Show all Agents for the Retail industry - Digital Media
Map approved social posts to publishing dates in the team's calendar.
Show all Agents for the Digital Media industry - Consumer Packaged Goods
Place approved brand posts in the calendar for each requested channel.
Show all Agents for the Consumer Packaged Goods industry - Fashion and Apparel
Slot approved collection posts into the dated social calendar.
Show all Agents for the Fashion and Apparel industry - Public Relations
Place approved client updates in the social calendar by channel.
Show all Agents for the Public Relations industry - Nonprofit Organizations
Add approved supporter updates to the social calendar and flag gaps.
Show all Agents for the Nonprofit Organizations industry - Political Organizations
Schedule approved campaign updates and flag missing post details.
Show all Agents for the Political Organizations industry
Made for your role
Fill Social Media Calendar is made for people in these roles.
- Social Media Manager
Fill the social calendar from approved emails and mark missing details.
Show all Agents for the Social Media Manager role - Social Media Marketer
Place approved social posts into the calendar by requested channel.
Show all Agents for the Social Media Marketer role - Social Content Coordinator
Turn approved post handoffs into dated rows for each channel.
Show all Agents for the Social Content Coordinator role - Marketing Coordinator
Move approved campaign posts from email into the team calendar.
Show all Agents for the Marketing Coordinator role - Content Operations Coordinator
Return the updated calendar with incomplete posts marked for follow-up.
Show all Agents for the Content Operations Coordinator role - Communications Coordinator
Put approved social updates on the calendar and flag missing assets.
Show all Agents for the Communications Coordinator role - Content Planner
Add approved posts to the publishing plan without losing existing rows.
Show all Agents for the Content Planner role
Made for your department
Fill Social Media Calendar is made for people in these departments.
- Marketing
Turn approved campaign updates into dated social calendar rows.
Show all Agents for the Marketing department - Communications
Schedule approved social messages and mark gaps for the team.
Show all Agents for the Communications department - Social Media
Build the channel schedule from approved posts sent by email.
Show all Agents for the Social Media department - Content Operations
Keep the calendar workbook current and show which posts need details.
Show all Agents for the Content Operations department
How Fill Social Media Calendar works
4 steps, in order, on every run.
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Check the Calendar HandoffRead the email and attachments from your chosen folder. Request an approved handoff if the sender or approval wording fails your rules.
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Read the Current WorkbookOpen the attached Excel calendar and preserve its existing schedule. Ask the sender for a usable copy if it is missing or unreadable.
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Add Posts and Mark GapsPlace approved posts on their requested dates and channels. Mark missing details and conflicting entries for your team's review.
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Email the Filled CalendarReply to the sender and your team with the updated workbook attached. List posts that still need details.
How to Get Started
Connect the tools you already use, such as Gmail, Microsoft Outlook or Zoom.
6 tools
- Choose the intake mail folder, the teammates allowed to submit approved updates, and the team email address that receives the filled sheet.
- Provide a calendar workbook template with columns for publish date, channel, post copy, asset filename, review status, and missing details; each handoff email must attach the current workbook.
- Set the calendar time zone, accepted date format, and whether a post requested for multiple channels gets one row per channel.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Fill Social Media Calendar:
This Agent works from an Excel workbook attached to the handoff email. Your team supplies the current file for each run.
Your team gets a row marked for follow-up and an email naming the gap. The Agent uses only details supplied in the handoff.
You choose the approved senders, intake folder, and team email address. The Agent replies to the sender and that team address.
The existing row stays in place for the same date and channel. Your team sees any conflicting copy or asset flagged for review.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.