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Email Release Notes

Send approved release notes after checking publication

Use this Agent instantly or customize it - no programming needed

Check and email an approved release note
Reads
  • Approved release email
    Approved release email

    Your email gives the approved release note, release reference, stated date, and intended addresses.

  • Published release
    Published release

    The named release gives you its publication status, date, and link.

  • Send settings
    Send settings

    You choose approved senders, stakeholder addresses, date time zone, and the email framing.

  • Earlier sends
    Earlier sends

    Your sent mail shows which addresses already had an identical email submitted for this release.

Email service
Email service

Your email service receives approved notes, sends separate stakeholder emails, and replies to the owner.
Email service
Release publishing tool
Release publishing tool

Your release publishing tool shows whether the named release is published, when it went live, and its link.
Is the note or any required release detail missing?YesNo
Ask the owner for the missing details and stop
Writes
  • Correction reply
    Correction reply

    You get a reply naming missing details, a release discrepancy, or addresses to correct.

Is the release missing, unpublished, or dated differently?YesNo
Tell the owner about the release discrepancy and stop
Writes
  • Correction reply
    Correction reply

    You get a reply naming missing details, a release discrepancy, or addresses to correct.

Does the intended audience need correction?YesNo
Ask the owner to correct the addresses and stop
Writes
  • Correction reply
    Correction reply

    You get a reply naming missing details, a release discrepancy, or addresses to correct.

Was an identical copy already sent to every checked address?YesNo
Reply with the sent copy and skipped addresses
Writes
  • Sent copy
    Sent copy

    You get the final subject and full email body in the reply to your request.

  • Send report
    Send report

    You see each successful send, skipped prior send, and failed address with its immediate error.

Email remaining stakeholders and report each result to the owner
Writes
  • Stakeholder emails
    Stakeholder emails

    Your email service submits a separate approved release note for each remaining stakeholder.

  • Sent copy
    Sent copy

    You get the final subject and full email body in the reply to your request.

  • Send report
    Send report

    You see each successful send, skipped prior send, and failed address with its immediate error.

This Agent reads your approved release note from the release inbox. It checks the published release date and your stakeholder list, then emails the note. You get the sent copy and any failed addresses.

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Gmail
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Microsoft Outlook
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monday.com
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Asana
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Zoom
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GitHub
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Microsoft Office 365
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Zoho Mail
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Made for your industry

Email Release Notes is made for businesses in these industries.

Made for your role

Email Release Notes is made for people in these roles.

Made for your department

Email Release Notes is made for people in these departments.

How Email Release Notes works

6 steps, in order, on every run.

  1. Read the release requestRead the approved note and release details from your email. Ask for missing details before sending anything.
  2. Verify the published releaseConfirm the named release is published and its date matches your email. Hold the request and reply with any discrepancy.
  3. Check stakeholder addressesCompare requested addresses with the list you set up. Ask for corrections if an address is invalid or conflicts with your list.
  4. Avoid repeat sendsSearch sent mail for copies to the same address and release tag. Skip anyone who already received the note.
  5. Email the release noteAdd your chosen introduction and sign-off around the unchanged note. Send a separate email to each remaining stakeholder with the verified date and link.
  6. Report every sendReply to the owner with the full email text and address-by-address results. Include prior sends and any immediate send errors.

How to Get Started

Connect your tools

Connect the tools you already use, such as Gmail, Microsoft Outlook or monday.com.

8 tools
Set your rules
  • Connect the release inbox, choose its release-note request label, and list the release owners allowed to send approved notes.
  • Choose the repositories to check, the release-date time zone, and the email subject prefix that means the note is approved for sending.
  • Set the authorized stakeholder email addresses and whether each release email must name the whole list or may name a subset.
  • Set the short introduction and sender sign-off to place around the owner's approved note.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Email Release Notes:

Can I choose who receives a release note?

Yes. You set the authorized stakeholder list and choose whether requests must include everyone or may name a subset. An unlisted address goes back to the owner for correction.

What happens if the release date does not match?

You get a reply explaining the discrepancy. No stakeholder emails go out until you correct the request.

Will I know whether an email was delivered?

You get the email service's send result for each address. Later delivery failures or bounces fall outside this run.

What happens if I send the same request again?

Your stakeholders do not get another copy when sent mail shows one for their address and release tag. Your report lists those skipped addresses.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.

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