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Draft Offer Letters
Prepare editable job offer letters for hiring team review
Use this Agent instantly or customize it - no programming needed
- offer details emailoffer details email
Your recruiter's email gives the offer ID and terms for this letter.
- approved offer requestapproved offer request
Your approval email confirms the offer terms tied to the same offer ID.
- sent offer draftssent offer drafts
Your sent mail shows whether your hiring team already received a draft for this offer ID.
- offer letter templateoffer letter template
Your Word template supplies approved wording and places for the offer terms.
- hiring team email addresshiring team email address
Your hiring team's address directs the draft to internal reviewers.
- recruiting coordinator email addressrecruiting coordinator email address
Your coordinator's address receives questions when terms or delivery block the draft.
Your email mailbox holds offer emails and approvals, and sends drafts to your hiring team.
- offer draft issue emailoffer draft issue email
Your recruiting coordinator receives the exact issue blocking the draft or delivery.
- offer draft issue emailoffer draft issue email
Your recruiting coordinator receives the exact issue blocking the draft or delivery.
- offer draft issue emailoffer draft issue email
Your recruiting coordinator receives the exact issue blocking the draft or delivery.
- offer draft issue emailoffer draft issue email
Your recruiting coordinator receives the exact issue blocking the draft or delivery.
- offer draft issue emailoffer draft issue email
Your recruiting coordinator receives the exact issue blocking the draft or delivery.
- editable offer lettereditable offer letter
Your hiring team receives a Word draft with approved terms and standard wording.
- hiring review emailhiring review email
Your hiring team receives the letter attachment with its offer ID in the subject.
This Agent reads new offer details in your hiring mailbox. It checks the terms against your approved request. It fills your Word template and emails the draft to your hiring team.
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GmailUsed as:
- Email mailbox
Gmail holds offer emails and approvals, and sends drafts to your hiring team.
Microsoft OutlookUsed as:
- Email mailbox
Microsoft Outlook holds offer emails and approvals, and sends drafts to your hiring team.
AsanaUsed as:
- Email mailbox
Asana holds offer emails and approvals, and sends drafts to your hiring team.
ZoomUsed as:
- Email mailbox
Zoom holds offer emails and approvals, and sends drafts to your hiring team.
Microsoft Office 365Used as:
- Email mailbox
Microsoft Office 365 holds offer emails and approvals, and sends drafts to your hiring team.
Zoho MailUsed as:
- Email mailbox
Zoho Mail holds offer emails and approvals, and sends drafts to your hiring team.
Made for your industry
Draft Offer Letters is made for businesses in these industries.
- Retail
Draft offer letters for store hires using approved role and pay details.
Show all Agents for the Retail industry - Staffing and Recruiting
Draft employee offer letters from approved hiring requests for recruiter review.
Show all Agents for the Staffing and Recruiting industry - Healthcare
Check approved pay and start dates before drafting staff offer letters.
Show all Agents for the Healthcare industry - Hospitality
Draft offer letters for guest service hires from approved requests.
Show all Agents for the Hospitality industry
Made for your role
Draft Offer Letters is made for people in these roles.
- Recruiting Coordinator
Fill offer letter drafts from approved requests for hiring team review.
Show all Agents for the Recruiting Coordinator role - Recruiter
Check offer terms against approvals before sharing drafts for review.
Show all Agents for the Recruiter role - HR Coordinator
Prepare editable offer letters with approved terms for internal review.
Show all Agents for the HR Coordinator role - People Operations Manager
Send offer drafts with approved terms to the hiring team for review.
Show all Agents for the People Operations Manager role - Human Resources Generalist
Catch mismatched offer terms before drafting letters for hiring review.
Show all Agents for the Human Resources Generalist role
Made for your department
Draft Offer Letters is made for people in these departments.
- Recruiting
Draft offer letters from approved requests for the hiring team's review.
Show all Agents for the Recruiting department - Human Resources
Check approved terms before preparing editable employee offer letters.
Show all Agents for the Human Resources department
How Draft Offer Letters works
4 steps, in order, on every run.
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Find the approved requestRead the offer email and find the approval with the same offer ID. Check sent mail for an earlier draft.
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Check the offer termsCompare the offer terms with the approved request. Email your recruiting coordinator if approval is unclear or terms differ.
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Fill the offer letter templateEnter the matching terms in your employee offer letter template. Save an editable Word draft labeled for the candidate and offer ID.
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Email the draft for reviewSend the Word draft to your hiring team for review. Include the offer ID in the subject and keep the message in Sent Items.
How to Get Started
Connect the tools you already use, such as Gmail, Microsoft Outlook or Asana.
6 tools
- Choose the hiring mailbox, the authorized senders, and the subject prefix used for incoming offer-detail emails.
- Keep one approved request email per offer ID in the mailbox, showing the approval decision, candidate name, role, pay amount, currency, pay basis, and start date.
- Provide the approved employee offer letter template as an editable Word file with placeholders for candidate name, role, pay, and start date, plus any standard company wording and signer details.
- Set the hiring team's internal email address and the recruiting coordinator's address for questions about missing or conflicting terms.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Draft Offer Letters:
Yes. You provide an editable Word template with your standard wording and signer details. You also choose the hiring mailbox and review address.
Your recruiting coordinator gets an email naming the conflicting values, so they can resolve the offer terms.
No. Your hiring team receives the editable Word draft for review. A person reviews it before anyone sends an offer to the candidate.
Your recruiting coordinator gets the earlier send details by email. The Agent does not send another draft for that offer ID.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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