Sign in Start free
  • AI-Agent
  • Ready to Run

Draft Offer Letters

Fill current templates with agreed terms and email recruiters draft links

Use this Agent instantly or customize it - no programming needed

Prepare an approved offer letter for recruiter review
Reads
  • Offer approval
    Offer approval

    Your hiring board signals when an offer changes to Approved.

  • Approved offer
    Approved offer

    Your approved offer holds the candidate's details and agreed letter terms.

  • Current offer letter template
    Current offer letter template

    Your current template supplies the standard wording and fields for this letter.

  • Letter field mapping
    Letter field mapping

    Your chosen mapping links approved offer terms to their places in the letter.

  • Existing offer letters
    Existing offer letters

    Your existing letters show whether this offer already has a draft to review.

Hiring board
Hiring board

Your hiring board signals approved offers and supplies the terms needed for each letter.
Offer letter tool
Offer letter tool

Your offer letter tool holds the current template and the recruiter's unsent letter drafts.
Is the offer no longer Approved?YesNo
Email the recruiter that the offer is no longer approved.
Writes
  • Follow-up email
    Follow-up email

    Your recruiter gets the exact issue that stopped the draft and can follow up.

Email service
Email service

Your email service sends the recruiter a draft link or the gap needing attention.
Email service
Does this offer already have a letter?YesNo
Email the recruiter its existing draft link.
Writes
  • Review email
    Review email

    Your recruiter gets the draft link and a reminder to check its wording and terms.

Is the template unavailable or any letter detail unclear?YesNo
Email the recruiter the exact gap or template problem.
Writes
  • Follow-up email
    Follow-up email

    Your recruiter gets the exact issue that stopped the draft and can follow up.

Create a recruiter-owned letter from the template and check its draft status.
Writes
  • Offer letter draft
    Offer letter draft

    Your recruiter owns the filled letter in draft status for review before sending.

Did the new letter fail to reach draft status?YesNo
Email the recruiter the draft problem for manual follow-up.
Writes
  • Follow-up email
    Follow-up email

    Your recruiter gets the exact issue that stopped the draft and can follow up.

Email the recruiter the draft link and review reminder.
Writes
  • Review email
    Review email

    Your recruiter gets the draft link and a reminder to check its wording and terms.

This Agent waits for an offer to reach Approved. It checks the agreed terms against your current template. It creates an unsent draft owned by the recruiter and emails a review link.

Modify Agent

Customize this Agent to fit your needs using natural language.

Start Agent for Free

Enter your email address and we will send you a secure link to continue.

Gmail
Used as:
Show all Agents working with Gmail
Microsoft Outlook
Used as:
Show all Agents working with Microsoft Outlook
Airtable
Used as:
Show all Agents working with Airtable
monday.com
Used as:
Show all Agents working with monday.com
Zoom
Used as:
Show all Agents working with Zoom
Brevo
Used as:
Show all Agents working with Brevo
Microsoft Office 365
Used as:
Show all Agents working with Microsoft Office 365
ClickSend SMS
Used as:
Show all Agents working with ClickSend SMS
Keap
Used as:
Show all Agents working with Keap
SendGrid
Used as:
Show all Agents working with SendGrid
Zoho Mail
Used as:
Show all Agents working with Zoho Mail
ServiceM8
Used as:
Show all Agents working with ServiceM8
Podio
Used as:
Show all Agents working with Podio
Campaign Monitor
Used as:
Show all Agents working with Campaign Monitor
GetResponse
Used as:
Show all Agents working with GetResponse
Mailgun
Used as:
Show all Agents working with Mailgun
Mailjet
Used as:
Show all Agents working with Mailjet
lemlist
Used as:
Show all Agents working with lemlist
OneSignal
Used as:
Show all Agents working with OneSignal
Superchat
Used as:
Show all Agents working with Superchat
ActiveCampaign Postmark
Used as:
Show all Agents working with ActiveCampaign Postmark
Mailchimp Transactional
Used as:
Show all Agents working with Mailchimp Transactional
Microsoft Exchange
Used as:
Show all Agents working with Microsoft Exchange
Sender
Used as:
Show all Agents working with Sender
Kintone
Used as:
Show all Agents working with Kintone

Made for your industry

Draft Offer Letters is made for businesses in these industries.

Made for your role

Draft Offer Letters is made for people in these roles.

Made for your department

Draft Offer Letters is made for people in these departments.

How Draft Offer Letters works

5 steps, in order, on every run.

  1. Read the approved offerConfirm the offer still says Approved, then collect the candidate's details and agreed terms. Stop and email the recruiter if approval changed.
  2. Check the current templateRead your selected offer letter template and look for an existing draft. Email the recruiter its link if a draft already exists.
  3. Match the approved termsMap the approved terms to the required template fields. Email the recruiter any missing or conflicting details instead of guessing.
  4. Create the offer letter draftCreate an unsent letter from the current template under the recruiter's ownership. Confirm draft status and check the recipient and terms.
  5. Email the recruiter a review linkSend the recruiter the draft link with the candidate and job title. Ask them to review the wording and terms before sending.

How to Get Started

Connect your tools

Connect the tools you already use, such as Gmail, Microsoft Outlook or Airtable.

25 tools
Set your rules
  • Choose the hiring board, the offer status column and Approved label, and the columns that hold the candidate's name and email, recruiter email, job title, work location, start date, pay, and any other approved letter terms.
  • Choose the standard offer letter template and keep its wording and term fields current in the document workspace; map each template field to an approved offer column.
  • Give recruiters access to their offer letter drafts and choose the internal mailbox used to send draft review notices.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Draft Offer Letters:

Can I use my own offer letter template?

Yes. You choose the standard template and map its fields to your approved offer columns. Keep it current for new drafts.

Will the Agent send the offer letter to the candidate?

No. The letter stays an unsent draft owned by the recruiter. Your recruiter reviews and sends it after this Agent finishes.

What happens if terms are missing or a draft already exists?

Your recruiter gets an email naming any missing or conflicting terms. If a draft already exists, they get its link instead of a duplicate.

What if the template is unavailable or the draft is not ready?

Your recruiter gets an email describing the problem. They can follow up manually before sending an offer.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.

Related Agents

Agents related to Draft Offer Letters

More ready-to-run Agents for connected work.

Remind Leave Reviewers

Your current reviewer gets a timely reminder before a leave decision is due, with the request link close at hand.

Works with11 tools
Published by Approvals Essentials
Route Off-Plan Hires

Your hiring team sees exactly how a request differs from plan and who reviews it before recruiting proceeds.

Works with
Published by Approvals Essentials
Check Role Change Reviewers

Your People Ops team gets a clear next step on the role change request, whether that means the required reviewer or a gap to resolve.

Works with4 tools
Published by Approvals Essentials
Return Incomplete Leave Forms

Your managers see leave requests with the details they need, while employees get a clear request for any missing answer.

Works with
Published by Approvals Essentials