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Draft Client Emails

Write client emails from labeled requests and save unsent drafts

Use this Agent instantly or customize it - no programming needed

Prepare a draft from a labeled email request
Reads
  • Email request
    Email request

    Your teammate's labeled email gives the recipient, subject, context, and tone.

  • Preferred sign-off
    Preferred sign-off

    Your preferred sign-off closes each client email draft.

Mailbox
Mailbox

Your mailbox supplies labeled requests and keeps unsent drafts for your review.
Mailbox
Read the first email in the labeled conversation
Does the request lack a clear recipient, subject, context, or tone?YesNo
Save a draft reply asking for the missing detail
Writes
  • Clarification draft
    Clarification draft

    Your request conversation holds a draft reply asking for the exact missing detail.

Does the request call for facts it does not provide?YesNo
Save a client draft with the uncertain point flagged
Writes
  • Client email draft
    Client email draft

    Your Drafts folder holds an addressed email with a greeting, requested tone, and sign-off.

Save the complete client email as an unsent draft
Writes
  • Client email draft
    Client email draft

    Your Drafts folder holds an addressed email with a greeting, requested tone, and sign-off.

This Agent reads a newly labeled request and checks the details. It writes the email in the requested tone. It saves an unsent draft for your review.

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Gmail
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Microsoft Outlook
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Zoom
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Microsoft Office 365
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Zoho Mail
Used as:
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Made for your industry

Draft Client Emails is made for businesses in these industries.

Made for your role

Draft Client Emails is made for people in these roles.

Made for your department

Draft Client Emails is made for people in these departments.

How Draft Client Emails works

4 steps, in order, on every run.

  1. Read the labeled requestRead the first email in the labeled conversation. Pull out the recipient and the instructions for the client message.
  2. Check the sending detailsCheck the recipient and subject against the request's context and tone. Draft a reply asking for clarification if any detail is missing or unclear.
  3. Write the client emailWrite the message in the requested tone, from greeting through your preferred sign-off. Keep claims within the facts provided.
  4. Save an unsent draftSave the email to Drafts with the supplied address and subject. Leave it for your review and sending.

How to Get Started

Connect your tools

Connect the tools you already use, such as Gmail, Microsoft Outlook or Zoom.

5 tools
Set your rules
  • Create an Email Draft Requests label and apply it to each new request conversation.
  • Ask teammates to put the recipient name and email address, intended subject, context, and desired tone in the request email.
  • Choose the account manager's preferred sign-off for drafts.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Draft Client Emails:

Will this Agent send the email to my client?

No. You review the unsent draft in Drafts, make any edits, and choose when to send it.

What if a request leaves out an important detail?

You get a draft reply asking for the exact missing detail. You can review it in the request conversation before asking your teammate.

How do I set up requests and the sign-off?

Create an Email Draft Requests label, then choose your sign-off. Ask teammates to include recipient details and writing instructions in their emails.

What if the request needs facts my teammate has not supplied?

The draft uses only supported details and marks the uncertain point for you. You resolve it before sending.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.