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Convert Offer Letters
Convert Word offer letters to PDF and email recruiters checked copies
Use this Agent instantly or customize it - no programming needed
- Manager's emailManager's email
Your hiring manager's labeled email provides the message and source details for the recruiter.
- an approved Word offer letteran approved Word offer letter
Your hiring manager attaches an approved Word offer letter after approving its wording and terms.
- Recruiter's email addressRecruiter's email address
You choose where the checked PDF or correction request goes.
Your recruiting inbox receives the manager's letter and sends the checked PDF or correction request to the recruiter.
- Correction requestCorrection request
Your recruiter gets the exact file problem or page needing a corrected source letter.
- Correction requestCorrection request
Your recruiter gets the exact file problem or page needing a corrected source letter.
- PDF of an approved Word offer letterPDF of an approved Word offer letter
Your recruiter gets a PDF with readable offer terms and signature lines.
- Formatting notesFormatting notes
Your recruiter sees any minor layout issue by page before sending the letter to the candidate.
This Agent picks up a finished Word offer letter from a labeled email from your hiring manager. It converts the file to PDF and checks the rendered pages. Your recruiter receives a readable PDF or a correction request.
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GmailUsed as:
- Recruiting inbox
Gmail receives the manager's letter and sends the checked PDF or correction request to the recruiter.
Microsoft OutlookUsed as:
- Recruiting inbox
Microsoft Outlook receives the manager's letter and sends the checked PDF or correction request to the recruiter.
ZoomUsed as:
- Recruiting inbox
Zoom receives the manager's letter and sends the checked PDF or correction request to the recruiter.
Microsoft Office 365Used as:
- Recruiting inbox
Microsoft Office 365 receives the manager's letter and sends the checked PDF or correction request to the recruiter.
Zoho MailUsed as:
- Recruiting inbox
Zoho Mail receives the manager's letter and sends the checked PDF or correction request to the recruiter.
Made for your industry
Convert Offer Letters is made for businesses in these industries.
- Staffing and Recruiting
Prepare readable offer PDFs for recruiters to send to candidates.
Show all Agents for the Staffing and Recruiting industry
Made for your role
Convert Offer Letters is made for people in these roles.
- Recruiting Coordinator
Check offer PDFs before recruiters send them to candidates.
Show all Agents for the Recruiting Coordinator role - Recruiter
Convert approved offer letters to PDF and flag layout issues.
Show all Agents for the Recruiter role
Made for your department
Convert Offer Letters is made for people in these departments.
- Recruiting
Turn approved Word offers into checked PDFs for candidate delivery.
Show all Agents for the Recruiting department - Human Resources
Flag unreadable offer terms before the recruiter sends the PDF.
Show all Agents for the Human Resources department
How Convert Offer Letters works
4 steps, in order, on every run.
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Fetch the finished Word letterRetrieve the labeled email and Word attachment from the recruiting inbox. Flag missing or ambiguous files for the recruiter.
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Convert Word to PDFMake a PDF copy of the manager's finished letter without changing its text. Request a usable Word file if conversion fails.
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Check the rendered pagesCompare the PDF with the Word source for readable offer terms and signature lines. Identify any clipped content by page.
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Email the recruiterSend the PDF with page-specific notes when essential content is readable. Request a corrected source file if terms or signature lines are obscured.
How to Get Started
Connect the tools you already use, such as Gmail, Microsoft Outlook or Zoom.
5 tools
- Connect the recruiting inbox and choose the 'Offer PDF ready' label for hiring managers to apply only after approving a finished letter.
- Set the approved hiring manager email addresses and the recruiter's return email address.
- Provide the Agent with a DOCX-to-PDF renderer and permission to inspect rendered PDF pages; the Agent does not rewrite offer terms.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Convert Offer Letters:
Choose the 'Offer PDF ready' label and which manager addresses can trigger a run. Add the recruiter's email and a DOCX-to-PDF renderer that can show PDF pages.
No. You provide a finished letter, and the Agent converts a copy without rewriting it. Your hiring manager approves the wording and terms before applying the label.
Your recruiter gets the PDF with page-specific notes when the terms remain readable. If a term or signature line is obscured, they get a correction request instead.
Your recruiter gets a message naming the missing, unreadable, or ambiguous file and can ask the hiring manager for the final Word letter.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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