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Convert Offer Letters

Convert Word offer letters to PDF and check the result for recruiters

Use this Agent instantly or customize it - no programming needed

Prepare a checked offer letter PDF
Reads
  • Final folder arrival
    Final folder arrival

    A new file in your final offers folder starts the run and identifies the offer letter.

  • an approved Word offer letter
    an approved Word offer letter

    Your completed Word letter supplies the candidate name and offer terms for the PDF check.

  • Offer letter page preview
    Offer letter page preview

    Your Word letter's page preview shows where the terms and signatures should fall.

  • Recruiter email address
    Recruiter email address

    You choose the email address that receives the checked PDF or issues to fix.

File storage service
File storage service

Your file storage service signals a new offer letter and provides its Word file and page preview.
Is the offer letter missing, unreadable, or not DOCX?YesNo
Email the recruiter the file or access problem
Writes
  • Offer letter issue email
    Offer letter issue email

    Your recruiter gets the source file link and the exact problem to fix before PDF delivery.

Email service
Email service

Your email service emails the recruiter a checked PDF or the specific issues holding it back.
Email service
Convert the Word offer letter to PDF
PDF conversion service
PDF conversion service

Your PDF conversion service converts the Word letter and lets the Agent download the finished PDF.
PDF conversion service
Did conversion fail or leave no downloadable PDF?YesNo
Email the recruiter the conversion problem
Writes
  • Offer letter issue email
    Offer letter issue email

    Your recruiter gets the source file link and the exact problem to fix before PDF delivery.

Does the PDF change the name, terms, text, or page layout?YesNo
Email the recruiter each issue and affected page
Writes
  • Offer letter issue email
    Offer letter issue email

    Your recruiter gets the source file link and the exact problem to fix before PDF delivery.

Email the checked PDF or report delivery failure
Writes
  • Checked offer PDF email
    Checked offer PDF email

    Your recruiter gets the checked PDF attached to an email with the source filename.

  • PDF delivery failure
    PDF delivery failure

    You get a report for retry if the checked PDF email fails to reach the recruiter.

This Agent watches your chosen final offers folder for completed Word offer letters. It converts the letter to PDF, then compares text and layout with the original. Your recruiter receives the checked PDF or an email with issues to fix.

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Gmail
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Google Drive
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Microsoft Outlook
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Zoom
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Brevo
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Google Contacts
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Microsoft Office 365
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PDF.co
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SendGrid
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Zoho Mail
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Mailgun
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CloudConvert
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Microsoft Exchange
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Made for your industry

Convert Offer Letters is made for businesses in these industries.

Made for your role

Convert Offer Letters is made for people in these roles.

Made for your department

Convert Offer Letters is made for people in these departments.

How Convert Offer Letters works

4 steps, in order, on every run.

  1. Read the final Word letterDownload the DOCX and open its page preview. Read the candidate name and terms, then note the source page breaks.
  2. Convert the letter to PDFConvert the DOCX with your chosen PDF converter and download the result. Flag a failed conversion for the recruiter.
  3. Check the PDF against the originalCompare the PDF text with the DOCX, including candidate details and offer terms. Check page count and breaks around terms or signatures.
  4. Email the recruiterEmail the recruiter the checked PDF as an attachment when checks pass. Otherwise, send the source link and exact fixes.

How to Get Started

Connect your tools

Connect the tools you already use, such as Gmail, Google Drive or Microsoft Outlook.

13 tools
Set your rules
  • Choose the final offers folder and have recruiters move only approved, completed Word offer letters into it.
  • Set the recruiting coordinator's email address for PDF delivery and exception reports.
  • Allow the chosen conversion service to process offer letters and set the expected letter format to DOCX.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Convert Offer Letters:

What do I need to set up?

Choose a final offers folder, the recruiter's email address, and a converter your organization allows to process offer letters. Recruiters then move approved DOCX letters into that folder.

What happens if the PDF changes the letter?

Your recruiter gets an email naming the affected page and the correction needed. They can fix the Word letter before sending the offer.

Does this Agent approve the offer terms?

No. Your team approves the completed Word letter before moving it into the final folder. The Agent checks the PDF against that original.

Does this Agent send the offer to the candidate?

No. Your recruiter receives the checked PDF and sends it to the candidate.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.

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