- AI-Agent
- Ready to Run
Find Round Robin Times
Compare live openings across qualified hosts and share booking links
Use this Agent instantly or customize it - no programming needed
- Meeting requestMeeting request
Your colleague gives the meeting type, future dates, and time zone for the search.
- Qualified hostsQualified hosts
You choose which teammates can take each meeting type and identify their calendars.
- Search settingsSearch settings
You choose how many options to show and a default time zone.
- Booking link detailsBooking link details
You supply the details that make each booking link select its meeting type and host.
- Live openingsLive openings
These current times show when each qualified host can take the meeting.
Your team booking calendar shows each host's live openings and the details for links that select that host.
- Clarification requestClarification request
Your colleague learns which meeting detail to provide before the search can continue.
- No matching meeting typeNo matching meeting type
Your colleague learns that no qualified teammate offers the requested meeting type.
- Host lookup warningHost lookup warning
Your colleague sees which hosts could not be checked, so their times stay unverified.
- No available timesNo available times
Your colleague learns that checked hosts have no openings and can offer a wider date range.
- Host lookup warningHost lookup warning
Your colleague sees which hosts could not be checked, so their times stay unverified.
- Meeting optionsMeeting options
Your colleague gets the earliest times in their time zone. Each has a named host and host-specific booking link. Times can change before booking.
- Host lookup warningHost lookup warning
Your colleague sees which hosts could not be checked, so their times stay unverified.
This Agent starts when a colleague requests round robin times. It checks qualified teammates' live openings. It shares the earliest options with named hosts and booking links.
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CalendlyUsed as:
- Team booking calendar
Calendly shows each host's live openings and the details for links that select that host.
ZoomUsed as:
- Team booking calendar
Zoom shows each host's live openings and the details for links that select that host.
Cal.comUsed as:
- Team booking calendar
Cal.com shows each host's live openings and the details for links that select that host.
OnceHubUsed as:
- Team booking calendar
OnceHub shows each host's live openings and the details for links that select that host.
Made for your industry
Find Round Robin Times is made for businesses in these industries.
- Advertising and Marketing
Find early discovery calls with a named agency teammate.
Show all Agents for the Advertising and Marketing industry - Software
Find early discovery call times with a named sales host.
Show all Agents for the Software industry - IT Services
Find early consultation times across qualified service specialists.
Show all Agents for the IT Services industry - Consulting
Offer clients early meeting options with a named consultant.
Show all Agents for the Consulting industry - Staffing and Recruiting
Find early client intake times across qualified recruiters.
Show all Agents for the Staffing and Recruiting industry - Financial Services
Find early client consultation times with a named advisor.
Show all Agents for the Financial Services industry - Real Estate
Find early buyer consultation times with an available Agent.
Show all Agents for the Real Estate industry - Legal Services
Find the first client consultation openings with a named attorney.
Show all Agents for the Legal Services industry - Insurance
Show policy prospects early meeting options with qualified Agents.
Show all Agents for the Insurance industry - Coaching
Find the first consultation openings across available coaches.
Show all Agents for the Coaching industry
Made for your role
Find Round Robin Times is made for people in these roles.
- Sales Development Representative
Offer prospects early discovery calls with a named seller.
Show all Agents for the Sales Development Representative role - Administrative Assistant
Find early meeting times across qualified teammates.
Show all Agents for the Administrative Assistant role - Scheduling Coordinator
Compare team calendars and share the earliest bookable times.
Show all Agents for the Scheduling Coordinator role - Sales Coordinator
Find early prospect meeting times across available sellers.
Show all Agents for the Sales Coordinator role - Receptionist
Give callers early appointment options with a named host.
Show all Agents for the Receptionist role - Intake Coordinator
Find the first intake openings across qualified staff.
Show all Agents for the Intake Coordinator role - Customer Success Coordinator
Find early customer meeting options with a named host.
Show all Agents for the Customer Success Coordinator role - Client Services Coordinator
Offer clients early appointments with a named team member.
Show all Agents for the Client Services Coordinator role
Made for your department
Find Round Robin Times is made for people in these departments.
- Client Services
Find early client appointments with qualified teammates.
Show all Agents for the Client Services department - Administration
Find early client meeting times across available staff.
Show all Agents for the Administration department - Scheduling
Compare qualified hosts and share their earliest open times.
Show all Agents for the Scheduling department - Business Development
Offer prospects early meetings with a named team member.
Show all Agents for the Business Development department - Front Desk
Give visitors early appointment options with a named host.
Show all Agents for the Front Desk department - Customer Success
Find early customer meeting options across qualified hosts.
Show all Agents for the Customer Success department - Intake
Find the first consultation openings across qualified staff.
Show all Agents for the Intake department
How Find Round Robin Times works
4 steps, in order, on every run.
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Match Meeting TypesMatch the requested meeting type to the qualified teammates and calendars you set up. Ask for clarification if the request is unclear.
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Check Live OpeningsCheck the requested dates on every matched host's calendar. Omit unverified times and name any host whose calendar could not be checked.
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Sort the Earliest TimesConvert openings to the requested time zone and sort by start time. Take the number of options you chose during setup.
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Share Host Booking LinksBuild a link that selects the meeting type and named host for every option. Reply with those choices, or say when no host is available.
How to Get Started
Connect the tools you already use, such as Calendly, Zoom or Cal.com.
4 tools
- Connect the team booking calendar with permission to read meeting types and live availability.
- List the meeting types this Agent may offer and the qualified hosts for each type, with each host's name and calendar ID.
- Save the booking page base link and the meeting type and calendar link parameters used to lock an option to its host.
- Choose how many options to return and a default time zone for requests that do not include one.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Find Round Robin Times:
You choose the qualified hosts for each meeting type during setup. The Agent checks only those teammates for a matching request.
No. Your link selects the named host and meeting type. The time can change until the invitee finishes booking.
Your colleague hears that no qualified host has an opening. They can ask for a wider date range.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.