- AI-Agent
- Ready to Run
Shortlist Candidates
Find and rank public profiles for new roles in your hiring base
Use this Agent instantly or customize it - no programming needed
- Hourly scan timeHourly scan time
Your hourly schedule starts each scan of ready roles.
- Ready roleReady role
Your ready role gives the Agent its job description and stable ID.
- Existing shortlistExisting shortlist
Your existing shortlist shows which profile links the Agent already recorded for this role.
- Ranking rulesRanking rules
Your rules set job-related ranking criteria and the maximum shortlist length.
- Profile domainsProfile domains
Your chosen profile domains define where the Agent searches for candidates.
- Profile search resultsProfile search results
Your search results provide public profile links and snippets about visible work history.
Your hiring base holds role descriptions and keeps each ranked shortlist beside its role.
Podio finds public profile links and snippets from approved sites.
- Role statusRole status
Your role shows Completed, Needs criteria, or No supported matches as the outcome.
- Blocker noteBlocker note
Your role names missing criteria or a search outage so you know what stopped sourcing.
- Blocker noteBlocker note
Your role names missing criteria or a search outage so you know what stopped sourcing.
- Role statusRole status
Your role shows Completed, Needs criteria, or No supported matches as the outcome.
- Ranked shortlistRanked shortlist
Your shortlist shows ranked profile links with job-related reasons and notes about uncertain evidence.
- Role statusRole status
Your role shows Completed, Needs criteria, or No supported matches as the outcome.
- Shortlist countShortlist count
Your role shows how many profiles made the completed shortlist.
This Agent checks your hiring base each hour for roles marked Ready. It searches public profiles and ranks matches against your job criteria. You get linked shortlists with reasons beside each role.
Modify Agent
Customize this Agent to fit your needs using natural language.
Start Agent for Free
Enter your email address and we will send you a secure link to continue.
AirtableUsed as:
- Hiring base
Airtable holds role descriptions and keeps each ranked shortlist beside its role.
monday.comUsed as:
- Hiring base
monday.com holds role descriptions and keeps each ranked shortlist beside its role.
Microsoft Office 365Used as:
- Hiring base
Microsoft Office 365 holds role descriptions and keeps each ranked shortlist beside its role.
PodioUsed as:
- Hiring base
Podio holds role descriptions and keeps each ranked shortlist beside its role.
- Professional profile search
Podio finds public profile links and snippets from approved sites.
KintoneUsed as:
- Hiring base
Kintone holds role descriptions and keeps each ranked shortlist beside its role.
Made for your industry
Shortlist Candidates is made for businesses in these industries.
- Software
Shortlist people whose visible experience fits open technical roles.
Show all Agents for the Software industry - Staffing and Recruiting
Rank public profile matches for client openings.
Show all Agents for the Staffing and Recruiting industry
Made for your role
Shortlist Candidates is made for people in these roles.
- Recruiter
Review ranked candidate matches beside each open role.
Show all Agents for the Recruiter role - Talent Sourcer
Find public profiles with evidence of required skills.
Show all Agents for the Talent Sourcer role
Made for your department
Shortlist Candidates is made for people in these departments.
- Recruiting
Turn new job descriptions into ranked candidate shortlists.
Show all Agents for the Recruiting department - Human Resources
Compare public profiles with requirements for open positions.
Show all Agents for the Human Resources department
How Shortlist Candidates works
5 steps, in order, on every run.
-
Find Roles Ready for SourcingScan your hiring base each hour for roles marked Ready. Read the description and existing shortlist for each role.
-
Turn Requirements Into Search CriteriaPull skills and experience from the job description using your chosen rules. Mark the role Needs criteria when its description lacks usable details.
-
Search Public Professional ProfilesSearch the public professional-profile domains you choose. Collect links and visible details that may support a match.
-
Rank Supported MatchesCompare visible skills and work history with the role. Remove repeat profiles, then rank matches with reasons and uncertainty notes.
-
Save the Shortlist Beside the RoleAdd ranked profile links and reasons to the hiring base. Mark the role Completed, or note why no supported shortlist was possible.
How to Get Started
Connect the tools you already use, such as Airtable, monday.com or Microsoft Office 365.
5 tools
- Create a hiring base with a roles table containing a unique role ID, job description, status, and blocker note, plus a linked shortlist table with role ID, rank, profile URL, match reason, and evidence note.
- Connect the hiring base and a public profile search service; choose the profile domains the recruiter wants searched.
- Set job-related ranking criteria, the maximum shortlist length, and the hourly scan schedule. Recruiters mark a role Ready when its description can be searched.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Shortlist Candidates:
Yes. You choose the public profile domains and job-related ranking criteria during setup. You also set the maximum shortlist length.
Your role shows Needs criteria when the description is too vague. If profiles lack visible evidence, your role shows No supported matches for your review.
Your role stays Ready with a Search unavailable note. The next hourly scan retries without adding duplicate shortlist entries.
No. You review the links and reasons before contacting anyone, and your team makes all hiring decisions.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
Agents related to Shortlist Candidates
More ready-to-run Agents for connected work.