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Hold Purchase Approvals
Put pending purchase decisions on hold when terms change
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- Purchase approval itemPurchase approval item
The changed item's ID identifies the purchase approval your Agent needs to check.
- Changed purchase termChanged purchase term
The changed column tells your Agent whether the amount or supplier changed.
- Decision statusDecision status
Your item's current decision status shows whether its approval remains Pending.
- Current purchase termsCurrent purchase terms
Your item's current amount and supplier are the terms the reviewer needs to confirm.
- ReviewerReviewer
Your item names the reviewer who needs to confirm the current terms.
- Decision status settingsDecision status settings
Your Pending and On hold values tell the Agent when to pause a decision.
Your purchase approval tool holds purchase requests and lets the Agent pause decisions when terms change.
- On hold decision statusOn hold decision status
Your pending purchase approval shows On hold after its amount or supplier changes.
- Purchase approval updatePurchase approval update
Your reviewer sees the terms to confirm. Your coordinator sees any missing details to fix.
- On hold decision statusOn hold decision status
Your pending purchase approval shows On hold after its amount or supplier changes.
- Purchase approval updatePurchase approval update
Your reviewer sees the terms to confirm. Your coordinator sees any missing details to fix.
This Agent waits for a change to an approval item's amount or supplier. It checks whether the decision is pending. Then it puts pending decisions on hold and asks reviewers to confirm current terms.
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AirtableUsed as:
- Purchase approval tool
Airtable holds purchase requests and lets the Agent pause decisions when terms change.
monday.comUsed as:
- Purchase approval tool
monday.com holds purchase requests and lets the Agent pause decisions when terms change.
KintoneUsed as:
- Purchase approval tool
Kintone holds purchase requests and lets the Agent pause decisions when terms change.
Made for your industry
Hold Purchase Approvals is made for businesses in these industries.
- Retail
Pause inventory purchase approvals when amounts or suppliers change.
Show all Agents for the Retail industry - Construction
Hold material purchase approvals after cost or supplier changes.
Show all Agents for the Construction industry - Wholesale Distribution
Hold stock purchase decisions when totals or suppliers change.
Show all Agents for the Wholesale Distribution industry - Manufacturing
Hold parts purchase approvals when amounts or suppliers change.
Show all Agents for the Manufacturing industry - Healthcare
Pause supply purchase approvals when amounts or suppliers change.
Show all Agents for the Healthcare industry - Government
Hold agency purchase decisions when amounts or suppliers change.
Show all Agents for the Government industry
Made for your role
Hold Purchase Approvals is made for people in these roles.
- Procurement Specialist
Flag changed amounts or suppliers for reviewer confirmation.
Show all Agents for the Procurement Specialist role - Procurement Manager
Hold pending purchase approvals after amount or supplier changes.
Show all Agents for the Procurement Manager role
Made for your department
Hold Purchase Approvals is made for people in these departments.
- Procurement
Hold purchase approvals when amounts or suppliers change.
Show all Agents for the Procurement department
How Hold Purchase Approvals works
3 steps, in order, on every run.
-
Check the changed termsRead the purchase item after its amount or supplier changes. Check its decision status and leave nonpending items alone.
-
Hold the pending decisionSet the decision to your On hold status when it is still pending. Leave other decisions unchanged.
-
Ask the reviewer to confirmAdd an item update naming the changed term. Ask the reviewer to confirm the current amount and supplier before deciding.
How to Get Started
Connect the tools you already use, such as Airtable, monday.com or Kintone.
3 tools
- Choose the purchase approval board and identify its amount, supplier, decision status, and reviewer columns.
- Set the status values that mean Pending and On hold, and tell request owners to put the amount and supplier on the same approval item before asking for a decision.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Hold Purchase Approvals:
Choose your purchase approval board and map its amount and supplier columns. Map the decision status and reviewer columns. Set your Pending and On hold values.
The Agent checks its current status and leaves the decision alone. Your reviewer gets no duplicate confirmation request.
The Agent still puts the pending decision On hold. Your coordinator sees which detail is missing in the item update.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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