- AI-Agent
- Ready to Run
Check New Hire Accounts
Check approved hires before creating missing work accounts
Use this Agent instantly or customize it - no programming needed
- Approved hire rosterApproved hire roster
Your roster shows who starts soon and whose account result still needs work.
- Work account directoryWork account directory
Your directory shows existing work accounts and whether each one is enabled.
- Account settingsAccount settings
Your setup sets the start window and rules for account addresses and enabled status.
Your work account workspace holds the hire roster and directory, creates accounts, and records account results.
- Review reasonReview reason
Your roster shows what the coordinator must resolve before account setup can finish.
- Review reasonReview reason
Your roster shows what the coordinator must resolve before account setup can finish.
- Review reasonReview reason
Your roster shows what the coordinator must resolve before account setup can finish.
- Work account resultWork account result
Your roster shows each account's address, enabled status, and existing or new result.
- Work account resultWork account result
Your roster shows each account's address, enabled status, and existing or new result.
- Review reasonReview reason
Your roster shows what the coordinator must resolve before account setup can finish.
This Agent checks approved hires on your weekday roster against existing work accounts. It creates accounts for clear misses and flags uncertain matches. Your roster shows each account address and status, or a reason to review.
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AirtableUsed as:
- Work account workspace
Airtable holds the hire roster and directory, creates accounts, and records account results.
monday.comUsed as:
- Work account workspace
monday.com holds the hire roster and directory, creates accounts, and records account results.
Microsoft Office 365Used as:
- Work account workspace
Microsoft Office 365 holds the hire roster and directory, creates accounts, and records account results.
PodioUsed as:
- Work account workspace
Podio holds the hire roster and directory, creates accounts, and records account results.
ConnecteamUsed as:
- Work account workspace
Connecteam holds the hire roster and directory, creates accounts, and records account results.
Google Workspace AdminUsed as:
- Work account workspace
Google Workspace Admin holds the hire roster and directory, creates accounts, and records account results.
KintoneUsed as:
- Work account workspace
Kintone holds the hire roster and directory, creates accounts, and records account results.
Made for your industry
Check New Hire Accounts is made for businesses in these industries.
- Software
Check new software team hires for existing work accounts before creating one.
Show all Agents for the Software industry - IT Services
Check incoming technical staff against the directory before creating accounts.
Show all Agents for the IT Services industry - Financial Services
Check approved financial services hires for existing work sign-ins.
Show all Agents for the Financial Services industry - Healthcare
Check approved care team hires for existing work accounts before creating one.
Show all Agents for the Healthcare industry - Government
Check approved agency hires for existing accounts before creating sign-ins.
Show all Agents for the Government industry - Education
Check incoming faculty and staff for work accounts before creating new ones.
Show all Agents for the Education industry
Made for your role
Check New Hire Accounts is made for people in these roles.
- HR Coordinator
Keep the new hire roster current with account results and review issues.
Show all Agents for the HR Coordinator role - Onboarding Coordinator
Show each approved hire's work address and account status on the roster.
Show all Agents for the Onboarding Coordinator role - IT Administrator
Search the directory before creating accounts for approved hires.
Show all Agents for the IT Administrator role - IT Support Specialist
Create work accounts only for approved hires missing from the directory.
Show all Agents for the IT Support Specialist role - Identity and Access Management Analyst
Flag conflicting identity matches before creating a new work account.
Show all Agents for the Identity and Access Management Analyst role
Made for your department
Check New Hire Accounts is made for people in these departments.
- Human Resources
Show approved hires' work addresses and account status on the roster.
Show all Agents for the Human Resources department - Information Technology
Check the directory before creating work accounts for incoming employees.
Show all Agents for the Information Technology department - Information Security
Flag conflicting identities before creating a new hire's work account.
Show all Agents for the Information Security department
How Check New Hire Accounts works
4 steps, in order, on every run.
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Read Upcoming HiresRead approved hires starting within your chosen window. Skip roster entries that already have a completed account result.
-
Check Existing AccountsSearch by employee ID and requested work address. Flag missing details or conflicting matches for coordinator review.
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Create Missing AccountsCheck the directory again for clear misses. Create an account with your chosen address rule if both identifiers remain unused.
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Update the Hire RosterRecord the existing or new account address and enabled status. Show a review reason when an issue prevents a safe result.
How to Get Started
Connect the tools you already use, such as Airtable, monday.com or Microsoft Office 365.
7 tools
- Choose the approved upcoming-start roster and the fields for approval, employee ID, legal name, requested work address, start date, account address, and account status.
- Set the approved work domain, account naming rule, and whether newly created accounts should be enabled.
- Give the Agent permission to read the roster and directory, create directory users, and update the roster result fields; give the coordinator access to the result view.
- Set a weekday check time and the allowed start-date window.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Check New Hire Accounts:
Choose your roster, work domain, naming rule, and weekday check time. Set the start-date window and give the Agent access to your roster and directory.
Your roster gets the existing account address and enabled status. Your onboarding coordinator can use that result to prepare for the hire's start.
Your onboarding coordinator sees the conflicting addresses or missing details on the roster. The Agent leaves that hire open for review and does not create an account.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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